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For Companies At a Glance
- Tasks: Provide essential support to Partners and teams, ensuring smooth operations and excellent client service.
- Company: Thriving accountancy firm in Canterbury with a focus on growth and teamwork.
- Benefits: Competitive salary, full-time hours, and a supportive work environment.
- Other info: Opportunity for career growth in a professional services environment.
- Why this job: Join a dynamic team and make a real impact in a professional setting.
- Qualifications: Experience as a Personal Assistant or Team Coordinator, with strong organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
TPF Recruitment is proud to support a thriving and expanding accountancy firm in Canterbury, who are looking for a highly organised and proactive Personal Assistant and Team Coordinator. This is a key role, providing essential support to multiple Partners and their teams, ensuring smooth day-to-day operations and excellent client service.
The Role
You will be reporting to several Partners, offering a mix of executive-level support and team coordination. You will play a vital role in keeping business operations running efficiently while helping to maintain strong client relationships.
Your responsibilities will include:
- Administrative Support
- Provide high-level assistance to Partners
- Organise meetings, both virtual and in person, ensuring all materials such as agendas and minutes are prepared and circulated
- Follow up on agreed action points from meetings
- Assist with Partner timesheets, mileage claims and expense submissions
- Raise invoices and credit notes as needed
- Client Management
- Act as the first point of contact for clients, managing calls and emails professionally and efficiently
- Redirect enquiries to the relevant team members and ensure timely responses
- Support the onboarding of new clients and ensure all procedures are completed accurately
- Maintain and update internal records, systems and documentation
- Team Coordination
- Support communication between Partners and their teams
- Monitor deadlines and ensure progress is on track for key projects
- Help create and maintain an organised, professional and efficient working environment
Requirements About You
We are looking for someone who brings a proactive mindset and can balance multiple responsibilities with confidence and professionalism. You will ideally have:
- Previous experience as a Personal Assistant, Executive Assistant or Team Coordinator
- Experience in a professional services environment is preferred
- Excellent knowledge of Microsoft Office, especially Outlook, Word and Excel
- Superb organisational skills and the ability to manage competing priorities
- Strong written and verbal communication skills
- A professional phone manner and confident approach
- High attention to detail and a commitment to accuracy
- Discretion in handling confidential and sensitive information
- The ability to remain calm under pressure and meet tight deadlines
Desirable
- Experience working within accountancy or financial services
- Familiarity with CRM systems and project management tools
Benefits / What We Are Offering
A full-time office-based position in Canterbury 37.5 hours per week, Monday to Friday. A competitive salary, dependent on qualifications and experience.
Please apply for the vacancy or contact Luke Harrison for a confidential conversation.
Accountancy Practice Administrator in England employer: TPF Recruitment
Contact Detail:
TPF Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accountancy Practice Administrator in England
✨Tip Number 1
Network like a pro! Reach out to your connections in the accountancy field and let them know you're on the lookout for opportunities. A personal recommendation can go a long way in landing that dream job.
✨Tip Number 2
Prepare for interviews by researching the firm thoroughly. Understand their values, recent projects, and client base. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice your communication skills! As a Personal Assistant, you'll need to manage calls and emails professionally. Role-play with a friend or family member to get comfortable with common interview questions and scenarios.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Accountancy Practice Administrator in England
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the job description. Highlight your previous roles as a Personal Assistant or Team Coordinator, and don’t forget to mention your organisational skills and experience in professional services.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the role. Mention specific examples of how you've supported teams or managed client relationships in the past.
Show Off Your Tech Skills: Since the role requires excellent knowledge of Microsoft Office, make sure to mention your proficiency in Outlook, Word, and Excel. If you have experience with CRM systems or project management tools, definitely include that too!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates regarding your application status.
How to prepare for a job interview at TPF Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Accountancy Practice Administrator. Familiarise yourself with the key tasks mentioned in the job description, like providing administrative support and managing client communications. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires superb organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and maintained efficiency, as this will highlight your ability to handle the demands of the position.
✨Practice Professional Communication
As the first point of contact for clients, your communication skills are crucial. Practise answering common interview questions in a clear and professional manner. You might even want to role-play with a friend to ensure you come across as confident and articulate during the actual interview.
✨Prepare Questions for Them
Interviews are a two-way street, so think of insightful questions to ask about the company culture, team dynamics, or specific challenges the firm is facing. This not only shows your interest but also helps you gauge if the company is the right fit for you. Plus, it gives you a chance to engage with the interviewers on a deeper level.