Accountancy Practice Administrator in Chartham

TPF Recruitment is proud to support a thriving and expanding accountancy firm in Canterbury, who are looking for a highly organised and proactive Personal Assistant and Team Coordinator. This is a key role, providing essential support to multiple Partners and their teams, ensuring smooth day-to-day operations and excellent client service.

The Role

You will be reporting to several Partners, offering a mix of executive-level support and team coordination. You will play a vital role in keeping business operations running efficiently while helping to maintain strong client relationships.

Your responsibilities will include:

• Administrative Support
  • Provide high-level assistance to Partners
  • Organise meetings, both virtual and in person, ensuring all materials such as agendas and minutes are prepared and circulated
  • Follow up on agreed action points from meetings
  • Assist with Partner timesheets, mileage claims and expense submissions
  • Raise invoices and credit notes as needed
• Client Management
  • Act as the first point of contact for clients, managing calls and emails professionally and efficiently
  • Redirect enquiries to the relevant team members and ensure timely responses
  • Support the onboarding of new clients and ensure all procedures are completed accurately
  • Maintain and update internal records, systems and documentation
• Team Coordination
  • Support communication between Partners and their teams
  • Monitor deadlines and ensure progress is on track for key projects
  • Help create and maintain an organised, professional and efficient working environment

Requirements About You

We are looking for someone who brings a proactive mindset and can balance multiple responsibilities with confidence and professionalism. You will ideally have:

• Previous experience as a Personal Assistant, Executive Assistant or Team Coordinator
• Experience in a professional services environment is preferred
• Excellent knowledge of Microsoft Office, especially Outlook, Word and Excel
• Superb organisational skills and the ability to manage competing priorities
• Strong written and verbal communication skills
• A professional phone manner and confident approach
• High attention to detail and a commitment to accuracy
• Discretion in handling confidential and sensitive information
• The ability to remain calm under pressure and meet tight deadlines

Desirable:

• Experience working within accountancy or financial services
• Familiarity with CRM systems and project management tools

Benefits What We Are Offering

A full-time office-based position in Canterbury 37.5 hours per week, Monday to Friday. A competitive salary, dependent on qualifications and experience.