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- Tasks: Support senior leaders by managing diaries, organising travel, and handling day-to-day requests.
- Company: Join a dynamic and innovative creative agency with a collaborative spirit.
- Benefits: Gain valuable experience in a fast-paced environment with opportunities for skill development.
- Why this job: Perfect for those wanting to learn about the creative and media industries while making an impact.
- Qualifications: Experience as a PA, strong attention to detail, and excellent communication skills required.
- Other info: Flexible role with potential for growth and involvement in exciting agency events.
The predicted salary is between 1500 - 2100 £ per month.
We are looking for a skilled and capable Personal Assistant to join our admin team and be responsible for supporting some of our Senior Leadership. Currently, this includes our EMEA Chief Operations Officer, Global Chief Design Officer and Partner Leads. This role would suit a team player who is looking to learn more about both creative and media and someone wanting to further develop their skills in working with many disciplines in a fully integrated agency. As business demands change, sometimes we need to be flexible with resource so the people that you’d be looking after could change. This is a fast paced, innovative role and requires someone who can think on their feet and relishes in an ever-evolving environment.
Key requirements and responsibilities:
- Smooth and efficient management of complex diaries.
- Proactive and able to forward plan, flagging clashes well ahead of schedule.
- Acting as the ‘face’ and first point of contact; on behalf of the above, fielding and responding to queries, dealing with day‑to‑day requests.
- Liaise and build high standard relationships with colleagues, clients and their PA’s.
- Organise and manage complex European trips and agendas.
- Responding to email requests promptly and with a fast response time to other PA’s and managing diary invites.
- Regular travel organisation for senior teams.
- Help to organise and pull together full‑day internal leadership meetings – in UK and abroad.
- Booking meeting rooms/catering, organising regular calls/videoconferencing and ensuring technology is tested and works.
- Sometimes this will involve large events/dinners external to our office spaces.
- Submitting and organisation of timesheets, expenses and holiday requests.
- Supporting rest of admin team with culture/agency socials/training/events.
- Dealing with ad hoc requests efficiently on a daily basis and providing cover for others in the PA team during absence.
Role‑specific professional and technical skills:
- This is an important role and requires an individual with experience, strong attention to detail and ability to use initiative.
- Comfortable taking direction, but prepared to manage upwards as well as downwards, providing suggestions and solutions to problems.
- Dynamic, creative, flexible – able to work to tight deadlines.
- Ability to respond and adapt to a constant change in priorities.
- Articulate, accurate, able to produce written documents with appropriate language, tone and to a high standard.
- Highly computer literate – Excel, Word, PowerPoint, Google Slides are an advantage, as well as understanding of Teams/Zoom set‑ups.
- Honesty, integrity, trust and discretion.
- Calm, assertive, but fun with a good sense of humour, lots of patience and energy.
- Ideally previous experience of working in an agency/creative environment, PA experience essential.
Personal Assistant (2-Month Fixed Term Contract) in City of Westminster employer: TP
Contact Detail:
TP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant (2-Month Fixed Term Contract) in City of Westminster
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the lookout for a Personal Assistant role. You never know who might have the inside scoop on opportunities that aren't advertised yet.
✨Tip Number 2
Prepare for those interviews! Research the company and the people you'll be supporting. Show them you understand their needs and can handle the fast-paced environment they thrive in.
✨Tip Number 3
Be ready to showcase your skills! Bring examples of how you've managed complex diaries or organised events in the past. This will help you stand out as someone who can hit the ground running.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're serious about joining our team and contributing to our creative environment.
We think you need these skills to ace Personal Assistant (2-Month Fixed Term Contract) in City of Westminster
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Personal Assistant role. Highlight your experience in managing complex diaries and any previous PA roles you've had. We want to see how your skills match what we're looking for!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you're excited about this role. Let us know how you can bring your dynamic, creative flair to our team.
Show Off Your Tech Skills: Since this role requires a good grasp of various tech tools, mention your proficiency in Excel, Word, PowerPoint, and any experience with Teams or Zoom. We love seeing candidates who are comfortable with technology!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can't wait to see what you bring to the table!
How to prepare for a job interview at TP
✨Know Your Diary Management
Since the role involves managing complex diaries, brush up on your diary management skills. Be ready to discuss how you prioritise tasks and handle scheduling conflicts. Maybe even share a specific example of a time you successfully managed a busy schedule.
✨Showcase Your Communication Skills
As the first point of contact for senior leaders, strong communication is key. Prepare to demonstrate your ability to articulate ideas clearly and respond promptly to queries. You might want to practice answering common questions in a concise and professional manner.
✨Flexibility is Key
This role requires adaptability to changing priorities. Think of instances where you've had to pivot quickly in a previous job. Be ready to explain how you handle unexpected changes and maintain productivity under pressure.
✨Highlight Your Tech Savviness
With the need for proficiency in tools like Excel, PowerPoint, and video conferencing platforms, be prepared to discuss your technical skills. You could even mention any relevant projects where you used these tools effectively to support your team.
