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- Tasks: Support senior leaders by managing diaries, organising travel, and handling day-to-day requests.
- Company: Join a dynamic creative agency with a fast-paced, innovative culture.
- Benefits: Gain valuable experience in a creative environment while developing your skills.
- Why this job: Perfect for those wanting to learn about media and creativity in a collaborative setting.
- Qualifications: Previous PA experience and strong attention to detail are essential.
- Other info: Flexible role with opportunities to work on exciting projects and events.
The predicted salary is between 1500 - 2000 £ per month.
We are looking for a skilled and capable Personal Assistant to join our admin team and be responsible for supporting some of our Senior Leadership. Currently, this includes our EMEA Chief Operations Officer, Global Chief Design Officer and Partner Leads. This role would suit a team player who is looking to learn more about both creative and media and someone wanting to further develop their skills in working with many disciplines in a fully integrated agency. As business demands change, sometimes we need to be flexible with resource so the people that you’d be looking after could change. This is a fast paced, innovative role and requires someone who can think on their feet and relishes in an ever-evolving environment.
Responsibilities
- Smooth and efficient management of complex diaries.
- Proactive and able to forward plan, flagging clashes well ahead of schedule.
- Acting as the ‘face’ and first point of contact; on behalf of the above, fielding and responding to queries, dealing with day-to-day requests.
- Liaise and build high standard relationships with colleagues, clients and their PA’s.
- Organise and manage complex European trips and agendas.
- Responding to email requests promptly and with a fast response time to other PA’s and managing diary invites.
- Regular Travel organisation for senior teams.
- Help to organise and pull together full day internal leadership meetings – in UK and abroad.
- Booking meetings rooms/catering, organising regular calls/videoconferencing and ensuring technology is tested and works.
- Submitting and organisation of timesheets, expenses and holiday requests.
- Supporting rest of admin team with culture/agency socials/training/events.
- Dealing with ad hoc requests efficiently on a daily basis and providing cover for others in the PA team during absence.
Role-specific professional and technical skills
- This is an important role and requires an individual with experience, strong attention to detail and ability to use initiative.
- Comfortable taking direction, but prepared to manage upwards as well as downwards, providing suggestions and solutions to problems.
- Dynamic, creative, flexible – able to work to tight deadlines.
- Ability to respond and adapt to a constant change in priorities.
- Articulate, accurate, able to produce written documents with appropriate language, tone and to a high standard.
- Highly computer literate – Excel, Word, PowerPoint, Google Slides are an advantage, as well as understanding of Teams/Zoom set ups.
- Honesty, integrity, trust and discretion.
- Calm, assertive, but fun with a good sense of humour, lots of patience and energy.
- Ideally previous experience of working in an agency/creative environment, PA experience essential.
Personal Assistant (2-Month Fixed Term Contract) employer: T&P Turkey
Contact Detail:
T&P Turkey Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant (2-Month Fixed Term Contract)
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Personal Assistant role. You never know who might have the inside scoop on an opportunity that’s not even advertised yet.
✨Tip Number 2
Prepare for those interviews! Research the company and the people you’ll be supporting. Show them you’re not just another candidate, but someone who genuinely understands their needs and can hit the ground running.
✨Tip Number 3
Be ready to showcase your skills on the spot. Whether it’s managing a mock diary or handling a tricky scenario, demonstrate your ability to think on your feet and adapt to changing priorities during the interview.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Personal Assistant (2-Month Fixed Term Contract)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Personal Assistant role. Highlight any relevant experience in managing diaries, organising travel, or working in a fast-paced environment. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you're excited about this role. Mention specific examples of how you've handled similar responsibilities before. Remember, we love a good story!
Show Off Your Communication Skills: As a Personal Assistant, communication is key! Make sure your application is clear, concise, and free of typos. We appreciate articulate candidates who can produce high-quality written documents. So, double-check your work before hitting send!
Apply Through Our Website: We encourage you to apply directly through our website for the best chance of getting noticed. It’s super easy and ensures your application lands right where it needs to be. Plus, we love seeing applications come through our own channels!
How to prepare for a job interview at T&P Turkey
✨Know Your Diary Management
Since the role involves managing complex diaries, brush up on your diary management skills. Be ready to discuss how you prioritise tasks and handle scheduling conflicts. Maybe even share a specific example of a time you successfully managed a busy schedule.
✨Showcase Your Communication Skills
As the first point of contact for senior leaders, strong communication is key. Prepare to demonstrate your ability to articulate ideas clearly and respond promptly to queries. You might want to practice answering common questions in a concise and professional manner.
✨Be Ready for Flexibility
This role requires adaptability, so be prepared to discuss how you've handled changing priorities in the past. Think of examples where you had to pivot quickly and how you managed those situations effectively.
✨Highlight Your Tech Savviness
With the need for proficiency in various software, make sure you’re familiar with tools like Excel, PowerPoint, and video conferencing platforms. Bring up any relevant experience you have with these tools and be ready to discuss how you use them to enhance productivity.