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- Tasks: Support Boards and Committees with governance, compliance, and administrative tasks across the EMEA region.
- Company: Join a dynamic team in a leading multinational company focused on corporate governance.
- Benefits: Hybrid working, professional development, and opportunities for career growth from day one.
- Why this job: Make a real impact by guiding senior stakeholders and shaping corporate governance practices.
- Qualifications: Extensive company secretarial experience and strong communication skills required.
- Other info: Fast-paced environment with a supportive team and diverse projects.
The predicted salary is between 36000 - 60000 £ per year.
We are looking for a Senior Assistant Company Secretary (EMEA) to join a close-knit Secretarial team. In this role, you’ll work to guide and provide support to the Company Secretarial Team professionally and administratively, dealing with all levels across a diversified Group. In this exciting and varied role, you will predominantly be providing guidance to and supporting regulated Boards and their Committees within the EMEA Sub-Group whilst still being responsible for, guiding and or assisting members of the team, on other Group or EMEA related matters and projects. You will have exposure to all aspects of the Group’s lifecycle and agile working, a supportive team and growth and development opportunities are provided from day one. You will bring a positive and can-do attitude, being committed to working collaboratively as a team, have the ability to deliver high quality work, with minimum supervision at precision pace, and be keen to contribute to the commercial success of the business as it continues to grow.
Job Duties
- Advising and guiding the Boards and senior executive stakeholders of the EMEA Sub-Group with respect to EMEA regulatory governance, corporate law and other administrative matters, ensuring the Boards and senior stakeholders are kept up to date on key legislation, regulation and best practice guidance that impacts the Company.
- In conjunction with the Head of EMEA Governance, co-ordinating the Boards meeting calendars and drafting and ensuring the circulation of all agendas and relevant materials in advance of the meetings with respect to the EMEA Sub-Group.
- Influencing and providing guidance to senior stakeholders with respect to Board and Committee materials.
- Attending and minuting Board and Committee meetings and ensuring minutes and actions schedules are taken, circulated and followed up on.
- Ensuring the security of the EMEA Sub-Group’s legal documents (e.g. cert of incorporation, directors service contracts or letters of engagement etc).
- Acting as principal point of contact for allocated NEDs, managing director inductions and Board / Committee evaluations.
- Reviewing and developing the EMEA corporate governance framework, overseeing its implementation and compliance with the same.
- Overseeing and providing guidance and advice to governance forums, including Executive and operating committees, management committees and governance of regulated entities; meeting management.
- Engaging with and providing guidance to functional heads, including in Finance, Legal, Compliance, Tax, HR and Treasury in relation to corporate governance matters, including appropriate governance reporting.
- Providing guidance and assistance to regulated Boards and Committees, including providing strategic advice to senior stakeholders, proactively managing meeting schedules, assisting in the annual agenda planning process, preparation of agendas, collation, and timely distribution of meeting packs, and maintaining accurate action logs.
- Overseeing and providing guidance for the year-end sign off process in relation to EMEA Sub-Group’s subsidiary accounts.
- Assisting in the Board and Committee effectiveness reviews.
Person Specification
- Working knowledge of the legal, regulatory and corporate governance framework applying to regulated and multi-jurisdictional companies is essential.
- Excellent written and verbal communication skills.
- Ability to work autonomously with minimal oversight.
- Good attention to detail.
- Self-motivated with the ability to work in a fast-paced environment and prioritise workload.
- Confidence with a “can-do” and “problem solving” approach.
- Able to work well as a team member and build rapport and trust with both internal and external stakeholders.
Experience / Competences
- Extensive company secretarial experience at a senior level is essential.
- Extensive experience providing guidance and direction to senior stakeholders is essential.
- Technology proficient.
- Complex minute taking experience is essential.
- UK listed company and/or financial services sector experience is preferred.
- Essential that fully CGI qualified (i.e. ACG / FCG).
- Multi-jurisdiction listed experience is desired.
- Related degree in Law, Business or Accounting related subjects.
- Project Management.
Job Band & Level
Level 5
Senior Assistant Company Secretary (EMEA) in London employer: TP ICAP
Contact Detail:
TP ICAP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Assistant Company Secretary (EMEA) in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend relevant events, and don’t be shy about asking for introductions. We all know that sometimes it’s not just what you know, but who you know that can help you land that dream job.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We recommend practising common interview questions and even role-playing with a friend. The more comfortable you are, the better you’ll perform when it’s time to shine!
✨Tip Number 3
Showcase your skills during interviews by sharing specific examples of your past experiences. We want to hear about how you’ve tackled challenges and contributed to team success. This is your chance to demonstrate that ‘can-do’ attitude they’re looking for!
✨Tip Number 4
Don’t forget to follow up after your interviews! A simple thank-you email can go a long way in leaving a positive impression. Plus, it shows that you’re genuinely interested in the position. And remember, apply through our website for the best chance!
We think you need these skills to ace Senior Assistant Company Secretary (EMEA) in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your relevant experience in company secretarial roles. We want to see how your skills align with the specific duties mentioned in the job description, so don’t hold back!
Showcase Your Communication Skills: Since excellent written and verbal communication is key for this role, ensure your application reflects this. Use clear, concise language and demonstrate your ability to convey complex information effectively.
Highlight Your Governance Knowledge: We’re looking for someone with a solid understanding of corporate governance frameworks. Be sure to mention any relevant experience you have in this area, especially if it involves regulated entities or multi-jurisdictional companies.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for this exciting opportunity. We can’t wait to hear from you!
How to prepare for a job interview at TP ICAP
✨Know Your Governance Stuff
Make sure you brush up on the legal, regulatory, and corporate governance frameworks relevant to the EMEA region. Being able to discuss these confidently will show that you're not just familiar with the basics but can also provide valuable insights to the Boards and Committees.
✨Showcase Your Minute-Taking Skills
Since complex minute-taking is essential for this role, prepare examples of your past experiences where you've successfully documented meetings. Be ready to discuss how you ensure accuracy and follow-up on action items, as this will demonstrate your attention to detail and organisational skills.
✨Demonstrate Your Team Spirit
This role requires a collaborative approach, so think of examples where you've worked effectively within a team. Highlight how you've built rapport with stakeholders and contributed to the success of group projects, showcasing your 'can-do' attitude.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities and how you handle fast-paced environments. Prepare scenarios where you've had to prioritise tasks or manage conflicting deadlines, as this will illustrate your self-motivation and ability to work autonomously.
