At a Glance
- Tasks: Support the Company Secretariat team in delivering top-notch corporate governance and compliance.
- Company: Join a leading financial services firm with a commitment to diversity and inclusion.
- Benefits: Gain valuable experience, competitive salary, and opportunities for professional growth.
- Other info: Exciting career development opportunities in a fast-paced environment.
- Why this job: Be part of a dynamic team and make a real impact on corporate governance.
- Qualifications: 3-4 years post qualification experience and CGI qualified.
The predicted salary is between 40000 - 50000 £ per year.
Role Summary
To report to the Deputy Company Secretary and support the Company Secretariat team of 8 in delivering high quality corporate governance compliance and administration, supporting both the EMEA Sub‑Group and listed company activities. The role will see you assist and support the Deputy Company Secretary’s to deliver a structured and effective wide‑ranging company secretarial service, whilst ensuring the Group and its subsidiaries comply with their relevant best practice and statutory obligations. Exposure to all aspects of the Company’s lifecycle, a supportive team and growth and development opportunities are provided from day one.
Role Responsibilities
- EMEA sub‑group
- Assist the Deputy Company Secretary in effective management of the EMEA HoldCo and UK Regulated Entities’ Boards, Committees and management meetings, including proactively managing meeting schedules, assisting in the annual agenda planning process, preparation of agendas, collation, and timely distribution of meeting packs, and maintaining accurate action logs.
- Accountable for the statutory/regulatory compliance of a portfolio of companies both international and UK including a number of regulated entities. This includes liaising with overseas colleagues and professional advisers, regarding the drafting and submission of forms (electronically and in hard copy) to the Registrar of Companies and management of the secretariat database (GEMS).
- Management of the UK statutory accounts approval/filing processes and liaison with external auditors and finance teams including the preparation of relevant paperwork and minutes.
- Assist with signing authorisations, legalisation and notarisation processes, liaising with internal and external counsel as required.
- Oversee the Company Secretary Assistants managing the authorised signatory lists for the UK Regulated Entities.
- Arrange UK approval/execution of overseas subsidiary/associate related documentation including AGM representation documentation and proxies, as required.
- Act as secretary to Group executive level management meetings and/or Committees overseeing all related event management and minute taking at meetings.
- Assist with ad hoc projects including corporate restructurings, incorporations, strike‑offs and liquidations as required.
- Oversight of the company secretarial assistants management of information requests from other departments, shareholders and external third parties, including information provision to internal stakeholders in relation to the client on‑boarding processes.
- Plc Activities
- Assist the Deputy Company Secretary in their support of the TP ICAP Group plc Board and Committees, year‑end sign off process.
- Management of the relationship with the Registrar.
- Assist with drafting the governance sections of the Annual Report & Accounts.
- Assist with the Notice of Meeting and the AGM process including management of the proxy advisory agency reports.
- Assist with the management of the NED induction process.
Person Specification
This role would suit a Company Secretarial assistant taking their second step on their career journey, 3‑4 years post qualification.
Skills & Competencies
- Knowledge of the legal, regulatory and corporate governance framework applying to UK regulated companies is preferable.
- Excellent written/verbal communication skills.
- Good attention to detail.
- Self‑motivated with the ability to work in a fast‑paced environment and prioritise workload.
- Confidence and a “can‑do” approach – someone who is excited about the opportunity to shape their area of responsibility and grow with the Group.
- Able to work well as a team member and build rapport and trust with both internal and external stakeholders, such as Independent Non‑executive Directors.
Experience
- Demonstrable company secretarial experience is desirable.
- Technology proficient.
- Financial services sector experience would be beneficial but is not essential.
Qualifications
- Fully CGI qualified (i.e. CG (Affiliated) / Grad CG / ACG). 3‑4 year post qualification.
Band & Level
Professional, 4
Company Statement
We know that the best innovation happens when diverse people with different perspectives and skills work together in an inclusive atmosphere. That’s why we’re building a culture where everyone plays a part in making people feel welcome, ready and willing to contribute. TP ICAP Accord – our Employee Network – is central to this, helping increase awareness, collaboration and hold us accountable for driving continuous cultural improvement.
Location
UK – 135 Bishopsgate – London
Assistant Company Secretary - 12 month Fixed Term Contract in London employer: TP ICAP
At TP ICAP, we pride ourselves on being an excellent employer, offering a dynamic work environment in the heart of London. Our commitment to employee growth is evident through structured development opportunities and a supportive team culture that values diverse perspectives. Join us to be part of a collaborative atmosphere where your contributions are recognised and you can thrive in your career journey.
StudySmarter Expert Advice🤫
We think this is how you could land Assistant Company Secretary - 12 month Fixed Term Contract in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend relevant events, and don’t be shy about letting people know you’re on the hunt for a new role. You never know who might have the inside scoop on job openings.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with yours. This will help you tailor your responses and show that you’re genuinely interested in being part of their team.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable with common questions. This will boost your confidence and help you articulate your skills and experiences more effectively.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Assistant Company Secretary - 12 month Fixed Term Contract in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your relevant experience and skills that match the job description. We want to see how you can contribute to our Company Secretariat team!
Show Off Your Communication Skills:Since excellent written and verbal communication is key for this role, don’t shy away from showcasing your writing style in your application. We love clear and concise communication, so let your personality shine through!
Highlight Your Attention to Detail:This role requires a keen eye for detail, so be sure to mention any experiences where you've demonstrated this skill. Whether it’s managing meeting packs or ensuring compliance, we want to know how you keep things on track.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity with our supportive team!
How to prepare for a job interview at TP ICAP
✨Know Your Governance Stuff
Make sure you brush up on the legal, regulatory, and corporate governance frameworks that apply to UK regulated companies. Being able to discuss these confidently will show that you're not just familiar with the basics but are ready to dive into the specifics of the role.
✨Prepare for Meeting Management
Since you'll be assisting in managing boards and committees, think about how you would handle meeting schedules and agendas. Be ready to share your ideas on how to keep things organised and efficient, as this will demonstrate your proactive approach.
✨Show Off Your Communication Skills
Excellent written and verbal communication is key in this role. Prepare examples of how you've effectively communicated complex information in the past, whether it was through drafting minutes or liaising with stakeholders. This will highlight your ability to convey important details clearly.
✨Emphasise Teamwork and Adaptability
This position requires working closely with a variety of teams and stakeholders. Be prepared to discuss how you've successfully collaborated in the past and how you adapt to fast-paced environments. A 'can-do' attitude will resonate well with the interviewers.
