Talent Acquisition Coordinator (7 month FTC) in Belfast

Talent Acquisition (Recruitment) plays a critical role in enabling TP ICAP to attract, engage, and hire high-calibre talent aligned to our strategic priorities and long-term growth ambitions. Our recruitment approach is focused on building diverse, high-performing teams that bring fresh thinking, commercial insight, and the drive to create value for our clients.

The Talent Acquisition Coordinator is a pivotal role within the hiring lifecycle, acting as a trusted liaison between the business, candidates, and the wider HR function. This position provides a strong development opportunity for someone looking to build a career in Talent Acquisition, offering broad exposure across end-to-end recruitment activity while developing commercial awareness, stakeholder management, and analytical skills.

The role works closely with the Head of Talent Acquisition (Global and EMEA), alongside TA Partners, HR Operations, Hiring Managers, and HR Business Partners in region. It is well-suited to an organised, detail-oriented individual who thrives in a fast-paced, high-volume environment and enjoys supporting complex hiring processes. Please note this is a Fixed Term Contract role until 31 December 2026.

• Provide day-to-day recruitment coordination support to the EMEA Head of Talent Acquisition and Talent Acquisition Partners across the region.
• Manage interview logistics end-to-end, including diary management, booking interviews and meeting rooms, coordinating with candidates and interviewers, and handling last-minute changes.
• Advertise and post vacancies across internal and external job boards and recruitment platforms.
• Coordinate CV distribution to Hiring Managers and track feedback, interview outcomes, and offer decisions to support timely progression.
• Support offer management activities, including tracking contractual documentation, obtaining approvals and signatures, and responding to candidate queries.
• Monitor and track purchase orders (POs) and liaise with external recruitment suppliers to ensure accurate invoicing and timely payments.
• Support recruitment programmes and initiatives, such as internships, apprenticeships, and early-careers hiring.
• Maintain accurate recruitment data, files, and reporting in line with internal governance and confidentiality standards.
• Provide general administrative and ad-hoc support to the Talent Acquisition team as required.

• Proven administrative and organisational skills, with the ability to manage multiple tasks and priorities simultaneously.
• Familiarity with applicant tracking systems (ATS) preferably Workday.
• Demonstrated attention to detail and the ability to remain effective in a fast-moving, deadline-driven environment.
• Excellent written and verbal communication skills, with confidence engaging professionally with a range of stakeholders.
• Demonstrated ability to deliver a high standard of service and support to internal clients and candidates.
• High level of discretion with the ability to handle confidential and sensitive information appropriately.
• Proven IT literacy, including proficiency in Microsoft Office (Outlook, Word, Excel).
• A proactive, adaptable mindset with the flexibility to respond to changing requirements and last-minute scheduling changes.
• Clear interest in building a career within Talent Acquisition.
• Previous experience in a recruitment coordination, HR administration, or shared services role.
• Exposure to working in a corporate, professional services, or financial services environment.
• Understanding of the importance when planning, following up and tracking skills, with the ability to identify process improvements.
• Demonstrated agility and resilience when managing competing priorities across multiple time zones.