At a Glance
- Tasks: Coordinate exciting corporate events and provide essential support to senior leaders.
- Company: Join TP ICAP, a global leader in financial markets infrastructure and data.
- Benefits: Enjoy a competitive salary, inclusive culture, and opportunities for personal growth.
- Other info: Embrace a hybrid work model and contribute to meaningful projects.
- Why this job: Be part of a dynamic team that shapes the future of financial markets.
- Qualifications: Experience in event planning and strong organisational skills are essential.
The predicted salary is between 30000 - 40000 £ per year.
The TP ICAP Group is a world-leading provider of financial markets infrastructure and data. Our purpose is to provide clients with access to global financial and commodities markets, improving price discovery, liquidity, and distribution of data, through responsible and innovative solutions. Through our people and technology, we connect clients to superior liquidity and data solutions. The Group is home to a stable of premium brands. Collectively, TP ICAP is the largest interdealer broker in the world by revenue, a leading Energy & Commodities broker, the world’s leading provider of OTC data, and an award-winning all-to-all trading platform. Founded in London in 1866, the Group operates from more than 60 offices in 28 countries. We are 5,400 people strong. We work as one to achieve our vision of being the world’s most trusted, innovative, liquidity and data solutions specialist.
Role Overview
In this multi-faceted role, you’ll take ownership of event management coordination (60%), working closely with our Group Events Manager, while also providing vital administrative support to senior leaders (40%), including the Group Director of Corporate Affairs, Group Head of Marketing and Communications, and Group Head of Investor Relations. Your contributions will be key to ensuring the seamless operation of daily activities and enhancing the overall efficiency of the department. This role requires a confident, proactive individual with proven attention to detail and the ability to forge relationships in-person.
Role Responsibilities
- Diary and Schedule Management: Efficiently coordinate and manage the calendars of senior team members, ensuring optimal use of their time. Organise meetings, appointments, and conference calls, handling all logistical details with precision. Prepare and distribute agendas, minutes, and follow-up actions to ensure seamless meeting execution.
- Event Planning and Coordination: Support the planning and execution of high-profile corporate events, including conferences, seminars, and team meetings. Prepared to own end-to-end delivery of an event, including venue sourcing, budgets, supplier management, technical production along with ensuring consistently high standards.
- Comprehensive Administrative Support: Manage incoming and outgoing communications, including emails, phone calls, and correspondence, with professionalism and discretion. Maintain organised departmental files and records, ensuring easy access to critical information. Prepare polished reports, presentations, and documentation that support the team’s strategic objectives.
- Travel and Logistics Coordination: Arrange detailed travel itineraries, including accommodations, transportation, and schedules, ensuring all plans align with company policies and budgets. Proactively resolve any travel-related issues to ensure smooth journeys for team members.
- Communication and Stakeholder Engagement: Serve as a central point of contact for internal and external stakeholders, fostering positive relationships. Facilitate clear and efficient communication within the Corporate Affairs team and across other departments.
- Special Projects and Strategic Support: Contribute to the success of special projects and initiatives by providing administrative, research, and analytical support. Take ownership of ad hoc tasks and assignments, ensuring timely and high-quality delivery.
Experience / Competences
Essential:
- Experience in event planning and coordination, including managing budgets and liaising with vendors.
- Proven experience in an administrative or team support role, ideally supporting senior leadership.
- Demonstrated organisational skills with the ability to manage multiple tasks, prioritise effectively, and meet tight deadlines.
- Excellent written and verbal communication skills, with a professional and approachable demeanour.
- Experience coordinating complex diaries, meetings, and travel arrangements.
- Outstanding attention to detail and accuracy in all tasks, including document preparation and record management.
- Ability to handle confidential information with discretion and maintain a high level of professionalism.
- Demonstrated ability to work both independently and collaboratively in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
Desired:
- Familiarity with corporate environments, particularly in financial services or communications.
- Knowledge of travel booking systems and tools.
- Proactive mindset with a track record of identifying and implementing process improvements.
- Exposure to working with internal and external stakeholders at various levels of an organisation.
Location: UK - 135 Bishopsgate - London
Events & Team Assistant - Corporate Affairs in London employer: TP ICAP Group Services
At TP ICAP, we pride ourselves on being an exceptional employer, offering a dynamic work culture that fosters inclusivity and collaboration. Our London office is not only a hub for innovation in financial markets but also provides ample opportunities for professional growth and development, ensuring that every employee can thrive in their role. With a commitment to employee well-being and a supportive environment, we empower our team members to contribute meaningfully to our mission of delivering superior liquidity and data solutions.
StudySmarter Expert Advice🤫
We think this is how you could land Events & Team Assistant - Corporate Affairs in London
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on TP ICAP. Check out their social media, read up on recent news, and understand their values. This will help you connect with the interviewers and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on how your skills in event planning and administration can directly benefit the Corporate Affairs team. The more comfortable you are, the better you'll come across!
✨Tip Number 3
Show off your organisational skills! During the interview, share specific examples of how you've successfully managed events or supported senior leaders in the past. Highlight your attention to detail and ability to juggle multiple tasks – these are key for the role!
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email to express your appreciation for the opportunity. It’s a great way to reinforce your interest in the position and keep you top of mind for the hiring team. And remember, apply through our website for the best chance!
We think you need these skills to ace Events & Team Assistant - Corporate Affairs in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Events & Team Assistant role. Highlight your event planning experience and any admin skills that match what we're looking for. This shows us you’re genuinely interested and have done your homework!
Show Off Your Communication Skills:Since this role involves a lot of communication, make sure your written application reflects your excellent communication skills. Use clear, concise language and keep it professional yet approachable. We want to see your personality shine through!
Be Detail-Oriented:Attention to detail is key in this role, so ensure your application is free from typos and errors. Double-check everything before hitting send! A polished application demonstrates your commitment to quality, which we value highly at StudySmarter.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, you’ll find all the info you need about the position right there!
How to prepare for a job interview at TP ICAP Group Services
✨Know Your Events Inside Out
Before the interview, research TP ICAP's recent events and initiatives. Familiarise yourself with their corporate culture and the types of events they host. This will not only show your genuine interest but also help you discuss how your experience aligns with their needs.
✨Master the Art of Diary Management
Be prepared to discuss your experience with diary management. Think of specific examples where you efficiently coordinated schedules for senior leaders. Highlight any tools or methods you used to keep everything organised and on track.
✨Showcase Your Communication Skills
Since this role involves liaising with various stakeholders, practice articulating your thoughts clearly. Prepare to share examples of how you've successfully communicated in past roles, especially in high-pressure situations or when dealing with multiple parties.
✨Demonstrate Proactivity and Problem-Solving
Think of instances where you identified a problem and took the initiative to resolve it. Whether it was a last-minute change in an event or a scheduling conflict, showcasing your proactive mindset will resonate well with the interviewers.
