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- Tasks: Support top executives with diary management, travel arrangements, and meeting coordination.
- Company: Join Toyota Financial Services, a leader in automotive finance with a commitment to diversity and inclusion.
- Benefits: Enjoy hybrid working, generous leave, private healthcare, and a vibrant workplace culture.
- Why this job: Be part of a dynamic team, enhance your skills, and contribute to meaningful projects.
- Qualifications: Experience in diary management and proficiency in Microsoft Office are essential.
- Other info: This is a maternity cover contract with opportunities for personal development and fun events.
The predicted salary is between 42000 - 84000 £ per year.
Executive Assistant – maternity contract
Executive Assistant – maternity contract
We are looking for an Executive Assistant to join us, working in a fixed term maternity contract.
The role in a nutshell: To provide full EA support to the Deputy Managing Director, Chief Operating Officer and Sales Director at TFSUK, carrying out all duties in a timely and efficient manner.
What you\’ll be doing:
- Acting as first point of contact: dealing with correspondence (incoming emails and post) on behalf of the Deputy Managing Director, Sales Director, and Chief Operating Officer, handling enquiries and requests competently
- Organising and maintaining diaries on behalf of three directors, including making appointments, organising meetings, organising performance reviews and arranging catering
- Arranging travel, visas and accommodation and manage itineraries
- Ensure presentations and reports are prepared in a timely manner for submission to Operational Leadership Committee, Management Board Meeting and TFSUK Executive Board and any other meetings
- Ensure monthly Operations Reports are collated and circulated to wider management monthly
- Help with arranging Annual Dealer Director meetings/dinner/logistics
- Arrange Department team meetings and monthly catch ups with line managers
- Supporting meeting governance by taking minutes and actions as required
- Ensure company car forms and expense reports are completed and submitted
- Raising Purchase orders within Concur and ensuring payment of invoices are processed
Requirements
Key Experience & Skills:
- Experience of diary management.
- Experience working in a busy environment
- Proficiencies in using Microsoft Office software, particularly PowerPoint
- Good level of literacy and numeracy
- Demonstrable experience of working autonomously with limited supervision.
Attributes & Behaviours:
- Good time management and organisational skills
- Strong written and verbal communication, including confidence in presenting
- Self-motivated and proactive worker
- Keen attention to detail
- Able to work effectively with all levels of staff and external partners
- Able to coordinate multiple events, tasks and responsibilities.
Benefits
At Toyota Financial Services (TFS) it is more than just an externally bench-marked salary and bonus, we also offer:
- Hybrid working pattern is 2 days in the office and 3 days from a location of your choice
- Access to attractive car schemes for you (& your family) for Toyota & Lexus cars
- Excellent pension scheme (up to 6% employee contribution and 15% employer contribution)
- Generous annual leave of 25 days which increases with service and holiday purchase option
- Private Medical Healthcare (single, partner/spouse and dependent children) with Digital GP Service
- Group Income Protection cover with Aviva including physical, mental, and financial wellbeing services
- Employee Assistance Program
- Eye tests
- Onsite gym, Sports and Social Club, & flu jabs to keep you healthy
- Wellbeing hour each month and many more initiatives throughout the year to encourage a healthy mind and body, and to raise awareness and celebrate diversity, equity and inclusion
- Dress for your day policy to make you feel comfortable at work
- Eco HQ, free parking & restaurant
- Two volunteering days per year
- Reward gateway voucher discounts
- Flexible working scheme and we welcome flexible working conversations at interview
- Regular 121s with your manager, a personal development review (PReview) each quarter
- A wide range of learning & development opportunities including Linked In Learning courses
- £250 contribution towards you learning something new outside of work
- Annual events (e.g., summer party, BBQ & Xmas party) including Countdown to Christmas events every December – it is so much fun!
Our Recruitment Process
At Toyota Financial Services (TFS) we value everyone and are pleased to be recognised as a Disability Confident Employer.
We are committed to supporting disabled applicants throughout the recruitment process. Should you meet the minimum criteria for this role and wish to apply under the DC scheme, you may be moved forward to the next stage. Please ensure to add this information into your application.
When it comes to recruitment, please do let us know if we can adjust our process to be meet your accessibility needs.
Some examples of how we might be able to help are listed below:
- Providing a copy of interview questions before the interview
- Organising a time and location that best suits you
- Allowing additional time for the assessment and interview
We are happy to review any adjustment on a case-by-case basis to support you to be your best self.
Seniority level
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Seniority level
Mid-Senior level
Employment type
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Employment type
Contract
Job function
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Job function
Administrative
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Industries
IT Services and IT Consulting
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Executive Assistant employer: Toyota Financial Services (UK) PLC
Contact Detail:
Toyota Financial Services (UK) PLC Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarise yourself with the key responsibilities of an Executive Assistant, especially diary management and correspondence handling. This will help you demonstrate your understanding of the role during any discussions or interviews.
✨Tip Number 2
Showcase your proficiency in Microsoft Office, particularly PowerPoint, by preparing a sample presentation. This can be a great way to illustrate your skills and attention to detail when you get the chance to discuss your experience.
✨Tip Number 3
Network with current or former Executive Assistants in similar industries. They can provide insights into the role and may even refer you to opportunities within their networks, increasing your chances of landing the job.
✨Tip Number 4
Prepare for potential interview questions by practising how you would handle specific scenarios related to time management and organisation. Being able to articulate your strategies will show that you're proactive and ready for the challenges of the role.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, particularly in diary management and administrative support. Use specific examples that demonstrate your ability to handle multiple tasks efficiently.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention how your skills align with the requirements listed in the job description, such as proficiency in Microsoft Office and strong communication skills.
Showcase Your Organisational Skills: Provide examples of how you've successfully managed schedules, organised meetings, or coordinated events in previous roles. This will demonstrate your capability to handle the responsibilities of the Executive Assistant position.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Executive Assistant role.
How to prepare for a job interview at Toyota Financial Services (UK) PLC
✨Showcase Your Diary Management Skills
Since diary management is a key part of the role, be prepared to discuss your experience in this area. Share specific examples of how you've successfully managed multiple schedules and prioritised appointments in a busy environment.
✨Demonstrate Proficiency in Microsoft Office
The job requires strong skills in Microsoft Office, particularly PowerPoint. Bring examples of presentations you've created or reports you've compiled, and be ready to discuss how you use these tools to enhance your work efficiency.
✨Highlight Your Communication Skills
As an Executive Assistant, you'll be the first point of contact for senior directors. Prepare to demonstrate your strong written and verbal communication skills by discussing how you've effectively handled correspondence and enquiries in previous roles.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to handle multiple tasks and events simultaneously. Think of scenarios where you've successfully coordinated meetings or events, and be ready to explain your thought process and the outcomes.
