Change & Project Coordinator in Portsmouth

We are looking for an individual to join our IT & Business Transformation Department, working initially in a twelve-month fixed term contract. This position could suit an individual with a keen interest to grow a career in Change, Project or Transformation. Training can be provided, however you will need to be able to demonstrate previous office experience, be highly organised, have excellent attention to detail, IT savvy and be a confident communicator.

The role is responsible for the overall change management framework of KINTO UK to ensure successful business adoption of change. The role will support the project pipeline of KINTO UK by building change management plans that ensure projects have sufficient change activities including communication plans, documentation and training plans.

A bit about the Team: Ensuring business sustainability and transformation through agile IT operations and robust change methodologies. The department focuses on two main pillars. For IT, they are ensuring business continuity through quality processes and governance. This area consists of information security, service desk, enterprise data, software and applications teams. The Transformation team focuses on enacting business change through project governance and TPS (Toyota Production System) methodology. This area consists of a project management office and the Continuous Improvement and TPS teams.

What you’ll be doing:

• Create and own the overarching Change Management framework – The standards and tools which the business adhere to for change.
• Build and deliver Change management plans for relevant projects, including Stakeholder Management, Communication, Training, Documentation and Change Activities.
• Complete Change impact analysis as required for projects and initiatives.
• Engage with key business stakeholders to identify change impacts.
• Define measurable key success criteria for projects and initiatives and monitor and report on these criteria.
• Take part in the IT Change Advisory Board (CAB) by ensuring IT change request impacts are understood and communicated.
• Support the KINTO UK Enterprise Risk Committee by identifying and documenting risks linked to change.

Communication:

• Ensure projects have clearly defined communication plans to internal and external stakeholders.
• Support the communication of key business changes through various methods.

Documentation:

• Ensure projects have clearly defined documentation plans, including Process, Procedures and Policies.

Training:

• Ensure projects and initiatives have clearly defined training plans in collaboration with the L&D team.
• Support the L&D team to develop relevant training content.

Key Experience & Skills:

• Strong communication skills.
• An understanding of the UK IT landscape including Contract Management Systems, Portals, Data Warehouse, MS Dynamics.
• An understanding of the KINTO UK Fleet/Asset Management Business operation and model and the Products and Services offered by KINTO UK.
• Able to work calmly under pressure and manage potential conflicts and prioritise conflicting demands.

Attributes & Behaviours:

• Self-starter with an analytical mind and natural problem solver.
• Natural relationship builder with the skills to influence and be a trusted business advisor.
• Excellent attention to detail and high standard of presentation and reporting.
• A strong customer focus.
• Resourceful and resilient.
• Strong ability to multi-task and cope well under pressure.
• Excellent collaboration skills.

This role will be working for KINTO-UK Ltd, a Mobility Brand owned by the Toyota Group, with offices located in Portsmouth. KINTO-UK shares their HR function with Toyota Financial Services (TFS) in the UK; however, the job being advertised will not be working directly for Toyota Financial Services.

Benefits:

• Competitive starting salary
• Bonus earning potential
• 25 days holiday + 8 days bank holiday
• Great pension scheme starting at employee (EE) contribution of 4% with an employer (ER) contribution of 11%. This can flex up to 6% EE contribution and 15% ER contribution
• Company Car Scheme following passing of probation
• Private Medical Cover
• Life assurance scheme
• Discounts on different retailers
• Wellbeing hour each month
• Discounts on Toyota & Lexus cars
• Volunteer Days
• Wellbeing events
• Employee assistance programmes
• Free fruit in the office
• Free onsite car parking

Working Hours:

• 37.5 per week Monday - Friday
• Hybrid working policy: 2 days from home each week should you want to

KINTO UK is an equal opportunities employer. We welcome applications from anyone who is excited by the opportunity of joining us and will thoroughly consider all applications without attention to ethnicity, religion, sexual orientation, gender, identity, family or parental status, national origin, veteran, neurodiversity status or disability status.