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- Tasks: Support the Head of Grant Delivery with admin tasks, meetings, and logistics coordination.
- Company: Toynbee Hall is a charity dedicated to fighting poverty and injustice in East London since 1884.
- Benefits: Enjoy 25+ days of annual leave, enhanced sick pay, and a supportive work environment.
- Why this job: Make a real impact in your community while developing your skills in a collaborative culture.
- Qualifications: No specific qualifications required; just bring your enthusiasm and willingness to learn!
- Other info: Join a team committed to social change and personal development opportunities.
The predicted salary is between 30000 - 42000 £ per year.
Job Description
The team
The Advice Services directorate at Toynbee Hall is central to our commitment to address and alleviate poverty in London and beyond. Specialising in debt, welfare benefits, legal support, and generalist advice, our directorate has proven instrumental in significantly enhancing the financial wellbeing of those we serve. Last year alone, our efforts helped individuals and families to be over £23 million better off, showcasing the direct impact of our work.
Scope of role
The Partnership Coordinator is responsible for providing comprehensive administrative support to the Head of Grant Delivery. This role involves managing schedules, coordinating communications, and organising meetings and events. Additionally, the Partnership Coordinator will support the Head of Grant Delivery with administrative tasks, including raising purchase orders and invoices on the finance system, and assist with project management activities. The role also includes coordinating logistics and deliveries across the Debt Free Advice supply chain.
Key Responsibilities
Head of Grant Delivery Support
- Organise, plan, and take minutes at meetings, including handling logistics like booking rooms, arranging refreshments, and notifying attendees.
- Follow up on action items and ensure the implementation of decisions made during meetings.
- Prepare and distribute reports and other documentation to keep the partner organisations informed and engaged.
Administrative Support for Finance
- Raise purchase orders and invoices on the finance system, ensuring accuracy and compliance with organisational procedures.
- Assist with financial administrative tasks as needed.
Logistics Coordination
- Coordinate logistics and deliveries across the Debt Free Advice supply chain to ensure timely and efficient service delivery.
- Manage logistics for internal and external events, including town halls, workshops, conferences, and staff meetings.
Communication Facilitation
- Serve as a point of contact for internal and external stakeholders seeking to connect with the Head of Grant Delivery.
Event and Administrative Tasks
- Plan and execute internal and CEO forums, meetings or other events.
- Coordinate and organise additional meetings and manage any emergent administrative needs.
Professional Development
- Identify opportunities for personal development and stay updated with industry trends and best practices.
- Participate in training and development activities to enhance skills and knowledge.
Please download the full Job Description for more details.
Our Benefits Package
We believe in supporting our employees with a well-rounded benefits package designed to enhance work-life balance, financial security, and overall well-being.
Annual Leave
- 25 days of annual leave, plus 3 additional days for our Christmas shutdown (on top of bank holidays).
- After 2 years: +3 extra days of leave.
- After 3 years: +1 additional day.
- After 5 years: A total of 30 days annual leave, plus the 3-day Christmas shutdown.
Pension
- Standard Life Pension Scheme – Employer contribution: 4%, Employee contribution: 5%
Additional Perks & Support
- Enhanced Sick Pay for peace of mind during illness
- Enhanced Maternity & Paternity Leave to support growing families
- Employee Eyecare Vouchers to support your vision health
- Employee Assistance Programme for free, confidential advice and support
- Mental Health First Aid to ensure workplace well-being
- Tenancy Deposit Scheme to help secure your home
- Interest-Free Season Ticket Loan for cost-effective commuting
- Cycle to Work Scheme to promote a healthier, greener way to travel
- Charity Mentoring Network to support professional development and networking
We’re committed to creating a supportive and rewarding work environment, because when our team thrives, we all succeed!
About Toynbee Hall
Based in the East End of London since 1884, Toynbee Hall is a charity working alongside people facing poverty, injustice, and inequality to build a fairer East London. We provide vital advice and support, working in partnership to tackle unfairness and ensure everyone has an equal chance to thrive.
We have recently launched a new strategic plan which reinforces that our purpose is to build a fairer future with an end to poverty, injustice and inequality.
We work towards this by:
- Addressing poverty and injustice through advice and support and influencing systemic change.
- Shifting power to people and communities affected by injustice and inequality.
- Collaborating to end poverty and build fairer systems and institutions. What we want to see in the world starts with our community and our organisation.
This means:
- Working together to build a thriving local community where people have the resources they need, feel their voices are heard and are optimistic about the future.
- Being a good employer, where people are treated fairly, feel engaged and empowered, and work together to achieve our shared vision.
- Acknowledging the role Toynbee Hall has historically played in civic society while recognising that our role now is to shift power, to be an effective partner, and to amplify voices that are less likely to be heard.
What we learn from our work in east London we use to inform and influence wider policy – working to influence change in structures, systems and policies.
Partnership Coordinator employer: Toynbee Hall
Contact Detail:
Toynbee Hall Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Partnership Coordinator
✨Tip Number 1
Familiarize yourself with the specific administrative tools and finance systems mentioned in the job description. Being able to demonstrate your proficiency in these areas during the interview will show that you're ready to hit the ground running.
✨Tip Number 2
Highlight any previous experience you have in coordinating logistics for events or meetings. Be prepared to discuss how you managed challenges in past roles, as this will showcase your problem-solving skills and ability to handle pressure.
✨Tip Number 3
Research Toynbee Hall's mission and recent initiatives. Understanding their commitment to addressing poverty and injustice will allow you to align your answers with their values and demonstrate your genuine interest in the role.
✨Tip Number 4
Prepare examples of how you've effectively communicated with various stakeholders in previous roles. This will be crucial in showing your ability to serve as a point of contact and facilitate communication within the team and with external partners.
We think you need these skills to ace Partnership Coordinator
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description for the Partnership Coordinator position. Understand the key responsibilities and required skills, such as administrative support, logistics coordination, and communication facilitation.
Tailor Your CV: Customize your CV to highlight relevant experience that aligns with the responsibilities of the role. Emphasize any previous administrative roles, project management experience, or skills in coordinating events and communications.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for addressing poverty and injustice, as well as your organizational skills. Mention specific examples from your past experiences that demonstrate your ability to manage schedules, coordinate logistics, and support team members effectively.
Highlight Relevant Skills: In both your CV and cover letter, make sure to highlight skills that are particularly relevant to the role, such as attention to detail, proficiency in financial administration, and the ability to work collaboratively with diverse stakeholders.
How to prepare for a job interview at Toynbee Hall
✨Understand the Mission
Familiarize yourself with Toynbee Hall's mission to address poverty and injustice. Be prepared to discuss how your values align with their commitment to enhancing financial wellbeing and supporting communities.
✨Showcase Your Organizational Skills
As a Partnership Coordinator, you'll need strong organizational abilities. Prepare examples of how you've successfully managed schedules, coordinated events, or handled logistics in previous roles.
✨Highlight Communication Skills
Effective communication is key in this role. Be ready to demonstrate your experience in facilitating communication between stakeholders and how you ensure everyone stays informed and engaged.
✨Prepare for Administrative Tasks
Since the role involves administrative support, brush up on your knowledge of finance systems and processes. Be ready to discuss your experience with raising purchase orders, invoices, and managing documentation.
