Administrative Assistant in Dunfermline

Location: Edinburgh, hybrid, with 2–3 days per week in the office

Hours: 20–25 hours per week initially, with potential to increase

Salary: £25-28K (FTE) subject to experience

Working pattern: Part-time and flexible

About the role

We are looking for an organised, reliable and proactive Admin Assistant to join our team in Edinburgh.

This is a varied role supporting the team with the day-to-day administration that keeps the business running smoothly. We are a young, dynamic team who work hard, enjoy what we do and also like to socialise together.

We are flexible about the level of experience you bring. What matters most to us is that you are dependable, highly organised, communicate well and are comfortable using your own initiative.

The role will initially be around 20–25 hours per week, with flexibility around how those hours are structured. There is also potential for the role and hours to grow over time for the right person.

What you’ll be doing

Your responsibilities will be varied and are likely to include:

• Supporting the team with general day-to-day administration
• Organising travel, accommodation and related arrangements
• Helping coordinate meetings, diaries and team activities
• Managing and responding to telephone calls and general enquiries
• Organising company documents, records and other administrative matters
• Supporting the smooth running of the Edinburgh office
• Coordinating with suppliers and other external contacts where required
• Helping the team stay organised and making sure administrative tasks don’t get missed
• Identifying ways that our internal processes and procedures could work better
• Taking ownership of ad hoc tasks and projects as they arise

This isn’t a role where every task will always arrive with a detailed set of instructions. We are looking for someone who is comfortable thinking, “I can sort that,” and then finding a sensible way to get it done.

What we’re looking for

The right person will be:

• Highly organised : you enjoy keeping on top of multiple tasks and making sure things get finished
• Reliable : if you say you’re going to do something, the team can trust that it will get done
• A strong communicator : confident communicating with colleagues, clients, suppliers and other contacts, both in writing and over the phone
• Proactive : you notice what needs doing rather than always waiting to be asked
• Flexible : you’re happy working in a growing business where priorities can sometimes change
• Practical : when something needs solving, your instinct is to find a solution
• Comfortable with technology : able to confidently use everyday office software and learn new systems
• A team player : you enjoy being part of a collaborative team and helping other people do their jobs well

Previous administration, PA, office support or office management experience would be useful, but we’re open-minded about your background. If you’re organised, capable and have the right attitude, we’d still like to hear from you.

What we can offer

• A flexible part-time role of approximately 20–25 hours per week
• Flexibility around working hours (with some core hours, to be agreed with you)
• Hybrid working, with approximately 2–3 days per week in our Edinburgh office
• The opportunity for your hours and responsibilities to grow as the business develops
• A friendly, hardworking and sociable team
• A varied role where you’ll have the freedom to take initiative and make improvements
• The opportunity to genuinely influence how the company’s administrative processes and systems develop

We’re looking for someone who can become a trusted part of the team. Someone who enjoys bringing organisation to a busy environment and making life easier for the people around them.