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- Tasks: Be the friendly face of the Public Works Department, assisting visitors and handling administrative tasks.
- Company: Join the Town of Windsor, a community-focused organisation dedicated to serving its residents.
- Benefits: Enjoy flexible hours, competitive pay, and a collaborative work environment.
- Why this job: Gain valuable experience in a supportive team while making a positive impact in your community.
- Qualifications: High school diploma and 2 years of clerical experience; must be detail-oriented and tech-savvy.
- Other info: Part-time role with 20-25 hours per week; background check required.
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Part-Time Administrative Assistant – Public Works Department
The Town of Windsor is seeking a friendly, professional, and detail-oriented individual to join the Public Works Department as a Part-Time Administrative Assistant. This position offers an excellent opportunity to work in a collaborative environment providing essential support to staff and residents. The role is approximately 20–25 hours per week.
Key Responsibilities:
- Serve as the first point of contact for the dept. by greeting visitors and answering phones
- Provide accurate information and assistance to the public
- Perform general administrative duties including typing, filing, and data entry
- Maintain organized and up-to-date office records
- Process payroll and invoices accurately and in a timely manner
- Take detailed minutes at Public Building Commission meetings (held the 2nd and 4th Tuesday evenings each month)
- Support special projects and perform other duties as assigned
Qualifications:
- High school diploma with relevant coursework; plus 2 years of clerical experience, or an equivalent combination of training and experience
- Proficiency in Microsoft Office Suite, Internet usage, and related tools (e.g., mail merge, databases)
- Excellent transcription, grammar, punctuation, and writing skills
- Strong organizational skills and attention to detail
- Ability to follow both oral and written instructions
- Strong interpersonal and customer service skills
- Must be flexible, willing to learn new tasks, and capable of working independently in a fast-paced environment
Schedule & Compensation:
- Hourly Rate: $18.50 – $19.50/hour (commensurate with experience)
- Work Hours:
- Monday & Friday: 7:00 AM – 1:30 PM
- Tuesday-Thursday: Flex hours within normal business hours (7 AM – 3:30 PM)
- Total: 20–25 hours per week
Additional Requirements:
Final candidates will be required to successfully complete the Town of Windsor’s background screening process, which includes:
- Criminal background check & pre-employment drug screening (including marijuana)
** The Town of Windsor is an Equal Opportunity Employer and values diversity at all levels of the workforce. EOE/AA *
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Administrative Aide - Part-time employer: Town of Windsor, CT
Contact Detail:
Town of Windsor, CT Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Aide - Part-time
✨Tip Number 1
Familiarise yourself with the Town of Windsor's Public Works Department. Understanding their projects and priorities will help you engage more effectively during interviews and show your genuine interest in the role.
✨Tip Number 2
Practice your customer service skills. Since you'll be the first point of contact, demonstrating a friendly and professional demeanour in mock scenarios can help you feel more prepared for real interactions.
✨Tip Number 3
Brush up on your Microsoft Office skills, especially in Word and Excel. Being able to showcase your proficiency in these tools during the interview can set you apart from other candidates.
✨Tip Number 4
Be ready to discuss your organisational skills. Prepare examples of how you've managed multiple tasks or projects in the past, as this will demonstrate your ability to thrive in a fast-paced environment.
We think you need these skills to ace Administrative Aide - Part-time
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant clerical experience and skills that match the job description. Emphasise your proficiency in Microsoft Office Suite and any customer service experience.
Craft a Strong Cover Letter: Write a cover letter that showcases your attention to detail and interpersonal skills. Mention specific examples of how you've successfully handled administrative tasks or provided excellent customer service in previous roles.
Highlight Relevant Qualifications: In your application, clearly state your educational background and any relevant coursework. If you have completed training related to administrative duties, be sure to include that as well.
Proofread Your Application: Before submitting, carefully proofread your application for grammar, punctuation, and clarity. A well-written application reflects your strong writing skills and attention to detail, which are crucial for this role.
How to prepare for a job interview at Town of Windsor, CT
✨Showcase Your Customer Service Skills
As the first point of contact for the department, it's crucial to demonstrate your strong interpersonal and customer service skills. Prepare examples from your past experiences where you successfully handled inquiries or resolved issues, showcasing your friendly and professional demeanor.
✨Highlight Your Organisational Abilities
The role requires excellent organisational skills and attention to detail. Be ready to discuss how you manage tasks, maintain records, and ensure accuracy in your work. Consider sharing specific instances where your organisational skills made a positive impact.
✨Familiarise Yourself with Microsoft Office
Proficiency in Microsoft Office Suite is essential for this position. Brush up on your skills, especially in typing, data entry, and using mail merge features. You might be asked about your experience with these tools, so be prepared to discuss them confidently.
✨Prepare for Minute-Taking Scenarios
Since taking detailed minutes at meetings is part of the job, practice summarising discussions and capturing key points. You could even simulate a meeting scenario with a friend to refine your minute-taking skills, ensuring you're ready to impress during the interview.
