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- Tasks: Support seniors by managing invoices, payroll, and social media for the Senior Center.
- Company: Join the Town of Shrewsbury, a creative local government dedicated to community service.
- Benefits: Enjoy a supportive work environment with competitive pay and opportunities for growth.
- Why this job: Make a real difference in the lives of seniors while developing valuable skills.
- Qualifications: High school diploma required; 3 years of admin experience preferred, with strong communication skills.
- Other info: Flexible hours and a chance to engage with the community await you!
Weekly Hours: 37.5 Hours/Week
Title: Office Assistant
Location: Town Hall
Bargaining Unit: Non-Union
Supervisor: Council on Aging Director
Hiring Range: $25.25 – $25.75 per hour (DOQ)
Summary
The Town of Shrewsbury, a full-service local government driven by high performance and creativity, is seeking a dedicated and organized full-time Office Assistant to join our team at the Council on Aging, located in the Shrewsbury Senior Center! In this vital role, you will play a key part in ensuring our operations run smoothly, while making a positive impact on the lives of Shrewsbury Seniors aged 60 and over. This is a unique opportunity to contribute to the well-being of the senior community in Shrewsbury while enjoying a supportive work environment. If you are motivated, organized, and passionate about making a difference, we encourage you to apply!
Key Responsibilities
- Process and manage invoices to ensure timely and accurate payments.
- Prepare payroll, ensuring employees are compensated correctly and on time.
- Maintain accurate financial records using Munis software.
- Greet and assist visitors, clients, and employees with professionalism and courtesy.
- Support volunteer receptionists with phone calls, emails, and correspondence.
- Manage Google Calendars for scheduling meetings and events.
- Create and edit documents, including letters, reports, and newsletters.
- Manage and update the Senior Center’s social media accounts, creating engaging content to promote services and activities.
- Assist with transportation coordination and support van drivers daily.
- Perform other related duties as required.
Requirements
- High school diploma or equivalent required; Associate’s Degree in business administration, office management, or related field preferred.
- Minimum of 3 years of experience as an administrative assistant or office coordinator, preferably in a public service or nonprofit environment.
- Strong understanding of office administration, payroll, invoicing, and financial record-keeping.
- Proficiency in Excel & Google Sheets
- Familiarity with Google Suite, Microsoft Office, and MySeniorCenter.
- Excellent organizational and time management skills, with the ability to multitask effectively.
- Strong verbal and written communication skills, with the ability to interact professionally with seniors and the public.
- Ability to maintain a compassionate and positive attitude in all interactions.
How to Apply
To learn more, please review the full job description. Interested candidates should submit their resume and cover letter to Kristina Ordung, Assistant Town Manager for Human Capital, at jobs@shrewsburyma.gov. The initial review of applicants will begin on August 18, 2025. The position is open until filled. #J-18808-Ljbffr
Office Assistant employer: Town of Shrewsbury, Massachusetts
Contact Detail:
Town of Shrewsbury, Massachusetts Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Assistant
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, such as Munis and Google Suite. Being able to demonstrate your proficiency in these tools during an interview can set you apart from other candidates.
✨Tip Number 2
Highlight any previous experience you have working with seniors or in a public service environment. This will show your understanding of the community's needs and your ability to interact compassionately with the senior population.
✨Tip Number 3
Prepare examples of how you've successfully managed multiple tasks in a previous role. The ability to multitask effectively is crucial for this position, so having concrete examples ready can help illustrate your capabilities.
✨Tip Number 4
Research the Town of Shrewsbury and its Council on Aging. Understanding their mission and values will allow you to tailor your responses in the interview, showing that you're genuinely interested in contributing to their goals.
We think you need these skills to ace Office Assistant
Some tips for your application 🫡
Understand the Role: Read through the job description carefully to understand the key responsibilities and requirements for the Office Assistant position. Tailor your application to highlight how your skills and experiences align with these aspects.
Craft a Compelling Cover Letter: Write a cover letter that not only introduces yourself but also explains why you are passionate about working with seniors and how your background makes you a suitable candidate for this role. Be sure to mention any relevant experience in public service or nonprofit environments.
Highlight Relevant Skills: In your CV, emphasise your proficiency in office administration, payroll, invoicing, and financial record-keeping. Mention your experience with Google Suite and Microsoft Office, as well as your organisational and communication skills.
Proofread Your Application: Before submitting your application, thoroughly proofread your resume and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism.
How to prepare for a job interview at Town of Shrewsbury, Massachusetts
✨Show Your Organisational Skills
As an Office Assistant, you'll need to demonstrate your ability to stay organised. Bring examples of how you've managed multiple tasks or projects in the past, and be ready to discuss your time management strategies.
✨Familiarise Yourself with Relevant Software
Since the role requires proficiency in tools like Munis, Google Suite, and Microsoft Office, make sure you brush up on these applications. Be prepared to discuss your experience with them and how you've used them in previous roles.
✨Emphasise Your Communication Skills
You'll be interacting with seniors and the public, so it's crucial to showcase your verbal and written communication skills. Think of examples where you've successfully communicated complex information clearly and compassionately.
✨Demonstrate Your Passion for Community Service
This role is about making a positive impact on the lives of seniors. Share any relevant experiences or volunteer work that highlights your commitment to community service and your understanding of the needs of older adults.
