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For Companies At a Glance
- Tasks: Source and negotiate hotel spaces for group bookings, ensuring competitive pricing and strong supplier relationships.
- Company: Join Tour Partner Group, a top DMC in the UK and beyond, crafting unforgettable travel experiences.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and collaboration across multiple locations.
- Why this job: Be part of a passionate team creating authentic travel memories while honing your negotiation skills.
- Qualifications: Strong negotiation skills, attention to detail, and knowledge of Great Britain and Ireland are essential.
- Other info: Experience with Tourplan is a plus; this role offers a chance to develop in a vibrant industry.
The predicted salary is between 36000 - 60000 £ per year.
About The Team
Tour Partner Group is a leading DMC for the UK, Ireland, the Nordics and Baltics. We bring together more than 300 destination specialists, designing B2B travel for Groups and FIT. Along with our MICE division, HORIZONS by Tour Partner Group, we are the experts in creating authentic experiences and memories that last a lifetime. We have offices in London, Edinburgh, Dublin, Copenhagen, and Phoenix. Our mission is to deliver personally tailored, authentic tours. Perfectly.
Your responsibilities
- Sourcing hotel space within the company’s portfolio for booked groups and for offers
- Acquiring a competitive price for our client, within a short turnaround time
- Negotiating hotel rates and terms & conditions
- Helping achieve an expected margin for the company
- Developing relationships with hotels: exchanging feedback, providing updates, identifying ways of presenting group booking requests to each individual supplier to optimise outcome; dealing with supplier book-outs, supporting supplier complaint resolution
- Maximising usage of pre-booked space, including allocation and bed-bank management
- Reviewing, monitoring and evaluating sold dates/spaces
- Monitoring loadings of specific dates/locations and closing them out in the system if necessary
- Liaising with internal clients, i.e. Central Support, Market Hubs & FIT (where required)
- Storing and presenting product knowledge
- Ensuring all contracts are loaded correctly into Tourplan for company wide use
- Running various reports, comparing charts, updating the system if necessary to keep an overview on your allocated areas
- Confirming/cancelling hotel space within the given deadline from confirmed/optional bookings
- Use and development of Group Allocation Application to benefit all areas of the company
- Responsible for setting up and releasing agreed hotel group allocations
- Assisting in the placing of group series business within the budgets and standards expected by the client
Your profile
What skills do I need?
- Sound negotiation skills, and an accurate working style with strong attention to detail is a must.
- A good knowledge of our destinations of Great Britain and Ireland
- Being IT literate with experience of Tourplan
Purchasing Executive employer: Tour Partner Group
Contact Detail:
Tour Partner Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Purchasing Executive
✨Tip Number 1
Familiarise yourself with the destinations of Great Britain and Ireland. Research popular hotels and venues in these areas, as well as their unique selling points. This knowledge will help you stand out during interviews and demonstrate your passion for the role.
✨Tip Number 2
Practice your negotiation skills by engaging in mock scenarios with friends or colleagues. Being able to effectively negotiate hotel rates and terms is crucial for this position, so honing this skill will give you a competitive edge.
✨Tip Number 3
Get comfortable with Tourplan or similar booking systems. If you haven't used it before, consider taking an online course or watching tutorials to understand its functionalities. This will show your commitment to the role and your ability to adapt quickly.
✨Tip Number 4
Network with professionals in the travel and hospitality industry. Attend relevant events or join online forums to connect with others who have experience in purchasing or hotel negotiations. Building relationships can lead to valuable insights and potential referrals.
We think you need these skills to ace Purchasing Executive
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in sourcing and negotiating hotel rates. Emphasise any previous roles where you developed relationships with suppliers or managed group bookings.
Craft a Compelling Cover Letter: In your cover letter, express your passion for the travel industry and detail how your skills align with the responsibilities of the Purchasing Executive role. Mention specific examples of successful negotiations or projects you've handled.
Showcase Your IT Skills: Since being IT literate is essential, mention any experience you have with Tourplan or similar systems. If you have used software for managing bookings or contracts, be sure to include that as well.
Highlight Attention to Detail: Given the importance of accuracy in this role, provide examples in your application that demonstrate your attention to detail. This could include instances where you successfully managed complex bookings or resolved supplier issues.
How to prepare for a job interview at Tour Partner Group
✨Showcase Your Negotiation Skills
Since the role requires sound negotiation skills, prepare examples from your past experiences where you successfully negotiated terms or prices. Be ready to discuss your approach and the outcomes.
✨Demonstrate Attention to Detail
Highlight your ability to work accurately and pay attention to detail. You might want to share specific instances where your meticulousness led to successful project outcomes or prevented potential issues.
✨Familiarise Yourself with Destinations
Brush up on your knowledge of Great Britain and Ireland, as this is crucial for the role. Be prepared to discuss popular destinations, unique offerings, and any recent travel trends that could impact group bookings.
✨Understand Tourplan Software
Since being IT literate and having experience with Tourplan is essential, make sure you can discuss your familiarity with the software. If possible, mention how you've used it in previous roles to manage bookings or contracts.
