At a Glance
- Tasks: Manage exciting events from start to finish, creating unforgettable experiences.
- Company: Dynamic international team based in Edinburgh, passionate about travel and events.
- Benefits: 25 days holiday, gym membership contribution, birthday off, and volunteering day.
- Other info: Opportunities for career growth and a supportive team culture.
- Why this job: Join a vibrant team and make lasting memories for clients and their customers.
- Qualifications: Experience in event management, strong communication skills, and a creative mindset.
The predicted salary is between 30000 - 40000 £ per year.
We are looking for a passionate and dynamic Event Manager to join our team in Edinburgh. In this role, you will be responsible for managing Conferences, Events & Incentive groups from conception through to operations and final account reconciliation. You will work as part of a collaborative, international team, creating memories that last a lifetime for our clients and their customers.
Responsibilities
- Project Planning & Management
- Designing, creating, and costing proposals for clients, including responding to RFPs in a timely manner
- Maintaining project timelines and coordinating all aspects of the project
- Identifying and mitigating risks, ensuring compliance with industry standards and implementing emergency plans
- Tracking project performance to meet Personal Development Reviews (PDRs), targets, and KPIs
- Operations & Logistics
- Drawing up and updating operational itineraries, ensuring all services are booked as per the client’s programme and budget
- Overseeing event logistics to ensure smooth execution, including site inspections and fam trips
- Managing all operational and administrative duties for efficient event delivery
- Travel as necessary for site inspections and live events, both nationally and internationally
- Some evening and weekend work may be required
- Budget & Financial Management
- Managing event budgets, including rate negotiation with suppliers to ensure competitive pricing
- Handling full cost tracking and financial reconciliation for assigned events
- Processing invoices for suppliers and clients
- Supplier & Client Relations
- Cultivating strong client relationships to ensure high customer satisfaction
- Negotiating contracts and maintaining relationships with suppliers to secure the best deals
- Representing the company at industry events, networking forums, and trade associations
- Sustainability & Innovation
- Staying up to date with domestic venues and activities
- Promoting and integrating sustainable practices within event operations
Your profile: Skills & Experience
- Experience in tourism, operations, or event management
- Ability to take full ownership for specific tasks and assigned responsibilities
- Strong communication and negotiation skills
- Ability to work under pressure and multitask in a fast-paced environment
- High level of proficiency in CRM systems and Microsoft Office
- Willingness to be flexible and adaptable
- Demonstrated keen attention to detail
- Be a team player and have a genuine, enthusiastic and approachable attitude
- Adhere to all deadlines
- Be resourceful and creative when faced with obstacles
- Ability to be resourceful and think creatively to resolve problems
What we offer
- A dynamic and international work environment, collaborating with colleagues from over 20 nationalities
- Familiarisation trips to enhance your first-hand knowledge of our destinations
- A holiday increase with years of service, up to 25 days
- A contribution towards gym membership to promote well-being
- An extra day off on your birthday, because celebrating is important!
- One volunteering day per year to support a cause you’re passionate about
- Annual social events to celebrate our shared successes
- TPG Travel Club discounts to explore our destinations in your free time
- The opportunity to become a Value Champion, earning a Discover-Our-Destination reward for an exciting explorer getaway
- A structured development programme with on-the-job training, ensuring you reach your full potential
- A collaborative and supportive team culture where every member is valued
- Opportunities for career progression, moving into new roles within the company
Additional Information
- High Season Period: Please note that from 1st May – 31st August, the workload may be heavier, and overtime may be required. Overtime is compensated as time off in lieu.
- Work Location: This position is based in Edinburgh, Scotland, with the possibility of hybrid working depending on the role.
Our Values
- Partnership – We collaborate as a team to succeed and hold our colleagues and business partners in high esteem.
- Inspiration – We inspire confidence in others through our knowledge and expertise. We seek and embrace change.
- Respect – We are open to new ideas, cultures, and experiences. We value honesty and transparency.
- Passion – We share our love for travel and encourage others to explore our destinations. We aspire to be the difference that makes the difference.
Event Manager employer: Tour Partner Group
Join our vibrant team in Edinburgh as an Event Manager, where you'll thrive in a dynamic international environment alongside colleagues from over 20 nationalities. We offer a wealth of benefits including increased holiday with service, gym membership contributions, and unique opportunities for personal and professional growth, all within a supportive culture that values collaboration and innovation. With a focus on sustainability and community engagement, this role not only allows you to create unforgettable experiences but also empowers you to make a meaningful impact.
StudySmarter Expert Advice🤫
We think this is how you could land Event Manager
✨Tip Number 1
Network like a pro! Attend industry events, workshops, and meet-ups to connect with fellow event managers and potential employers. Don’t be shy; introduce yourself and share your passion for creating unforgettable experiences.
✨Tip Number 2
Showcase your skills! Create a portfolio that highlights your best events, including photos, client testimonials, and any innovative ideas you implemented. This will give potential employers a taste of what you can bring to their team.
✨Tip Number 3
Be proactive! Reach out to companies you admire, even if they’re not actively hiring. A well-crafted email expressing your interest and sharing your experience can open doors you didn’t even know existed.
✨Tip Number 4
Apply through our website! We love seeing passionate candidates who are eager to join our dynamic team. Make sure to tailor your application to highlight how your skills align with our values and the role of Event Manager.
We think you need these skills to ace Event Manager
Some tips for your application 🫡
Show Your Passion:When writing your application, let your enthusiasm for event management shine through! We want to see how your passion aligns with our mission of creating unforgettable experiences.
Tailor Your Application:Make sure to customise your CV and cover letter to highlight relevant experience in tourism and event management. We love seeing how your skills match the specific responsibilities outlined in the job description.
Be Clear and Concise:Keep your application straightforward and to the point. We appreciate clarity, so make sure to communicate your achievements and skills without unnecessary fluff!
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for this exciting opportunity.
How to prepare for a job interview at Tour Partner Group
✨Know Your Events Inside Out
Before the interview, dive deep into the types of events the company manages. Familiarise yourself with their past events and think about how you can contribute to future ones. This shows your passion and helps you connect your experience with their needs.
✨Showcase Your Project Management Skills
Be ready to discuss specific examples of how you've successfully managed events from start to finish. Highlight your ability to handle budgets, timelines, and logistics, as well as any challenges you overcame. This will demonstrate your capability to take ownership of projects.
✨Demonstrate Your Communication Prowess
Since strong communication is key in this role, prepare to share instances where you've effectively negotiated with suppliers or built relationships with clients. Practice articulating your thoughts clearly and confidently, as this will reflect your interpersonal skills.
✨Emphasise Your Adaptability and Creativity
Event management often requires quick thinking and flexibility. Think of examples where you've had to adapt to unexpected changes or come up with creative solutions to problems. This will show that you're resourceful and can thrive in a fast-paced environment.
