At a Glance
- Tasks: Lead and develop the Records team while managing IP records and ensuring data accuracy.
- Company: Established intellectual property firm with a commitment to diversity and inclusion.
- Benefits: Competitive salary, professional development, and a collaborative work environment.
- Other info: Opportunities for career growth and a focus on diversity in the workplace.
- Why this job: Make a significant impact in a hands-on leadership role within a dynamic industry.
- Qualifications: 7+ years in IP records, team management experience, and strong technical skills.
The predicted salary is between 56700 - 69300 £ per year.
We’re recruiting a Head of Records for an established intellectual property firm.
This is a hands-on leadership opportunity for an experienced IP records professional who combines strong people management with technical expertise in records systems and docketing.
You’ll take ownership of patent, trade mark and design records, lead the Records and Formalities team, and work closely with attorneys and business services colleagues to keep data accurate, deadlines controlled and services running smoothly.
- What you’ll do
- Lead, coach and develop the Records and Formalities team, planning workloads, building cover and maintaining service standards.
- Oversee the full case-record lifecycle, from opening and docketing to transfers, ownership changes and closure.
- Manage patent and trade mark renewals, ensuring instructions, deadlines and records are handled accurately.
- Strengthen quality controls, audits and documented procedures, investigating errors and putting preventative improvements in place.
- Take hands-on ownership of the firm’s IP records system, including administration, rules, workflows and configuration, working with IT and the supplier on upgrades and fixes.
- Lead data-quality, migration and automation projects, and provide clear reporting on workloads, turnaround times and error rates.
- Partner with attorneys, formalities, renewals, finance and IT on onboarding, portfolio transfers and continuous improvement.
- What you’ll bring
- Substantial experience in IP records, docketing or formalities within an attorney firm or in-house IP department, typically seven years or more.
- At least three years’ team management experience, including training and performance management.
- Strong knowledge of UK, European and international patent and trade mark procedures and deadlines.
- A CITMA Paralegal qualification, recognised patent formalities qualification, including the CIPA equivalent, or an equivalent professional qualification.
- Substantial hands-on experience administering and configuring an IP records system, including rules maintenance and data clean-up or migration.
- Excellent attention to detail, a disciplined approach to risk and controls, and advanced Excel skills.
- A calm, collaborative leadership style and the confidence to explain process changes to partners and attorneys.
Experience across multiple offices, leading automation or system implementation projects, and knowledge of records retention, GDPR and information security would be welcome.
As a responsible business, it is important that we represent the diversity of our people, our clients and our communities.
We believe that the firms that thrive are those with the most diverse team; that's why we work so hard to source the best talent from the broadest pool possible.
As an equal opportunities employer we strive to accommodate anyone who may have specific needs.
If you require reasonable adjustments to be made during the selection process, please talk to a member of the recruitment team so that any required adjustments can be made in advance.
Head of Records in London employer: Totum Partners
As a leading international professional services firm, we pride ourselves on fostering a collaborative and inclusive work culture that values diversity and promotes employee growth. Our commitment to continuous improvement in HR technology ensures that you will have the opportunity to enhance your skills while contributing to meaningful projects that impact our people systems. Located in a dynamic environment, we offer competitive benefits and a supportive atmosphere where your contributions are recognised and valued.
StudySmarter Expert Advice🤫
We think this is how you could land Head of Records in London
✨Get Involved in Law Societies
Join local law societies and attend their events – they're often a goldmine for networking and job opportunities in the legal field. Plus, it’s a great way to meet other budding lawyers and experienced solicitors who could provide vital insights and connections.
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Don’t underestimate the power of online platforms like LinkedIn and specific legal forums. Get active in discussions or share your thoughts on recent legal developments – this not only builds your visibility but also showcases your passion and knowledge in law.
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✨Leverage Your University’s Career Services
If you’re still in university or have recently graduated, latch onto your career services! They often have connections with law firms looking for graduates and can guide you through the application process tailored for the legal sector.
We think you need these skills to ace Head of Records in London
Some tips for your application 🫡
Highlight Your Legal Knowledge:When applying for a full-time role in legal services at Totum Partners, make sure to demonstrate your understanding of key legal principles and areas of law relevant to the position. Include any specific coursework, modules, or certifications, like LPC or BPTC qualifications, that showcase your legal expertise directly on your CV.
Showcase Your Research Skills:In the legal field, strong research skills are crucial. Use your application to illustrate how you've utilised these skills in past studies or work experiences – whether that's through past internships or significant projects. Mention any legal databases or tools you’re proficient in, as this can give you an edge.
Tailor That Cover Letter!:Your cover letter is your chance to shine! Make it personal by expressing your genuine interest in Totum Partners and the specific role of Head of Records. Talk about why you want to be part of their team, how your unique experiences align with their values, and why you’re passionate about the legal sector.
Stay Formal but Friendly:While we all know the legal world can be pretty formal, don’t be afraid to let a bit of personality shine through in your written application. Use a respectful tone, but feel free to inject a little warmth; this approach can help you stand out and show you're a great fit for Totum Partners’s culture!
How to prepare for a job interview at Totum Partners
✨Know Your Legal Principles
Brush up on foundational legal principles relevant to the specific area of law you’re applying for, whether it’s corporate, criminal, or family law. We might get asked situational questions to test your knowledge, so being articulate about key concepts will make you stand out.
✨Be Ready for Case Studies
Full-time legal roles often involve case studies during interviews. Prepare to analyse a hypothetical case and discuss your approach to it. Practising this with a peer or mentor can help us refine our reasoning and articulate a solid legal argument.
✨Show Off Your Research Skills
As legal professionals, strong research skills are a must. Have examples ready of how you've effectively used legal databases or conducted thorough legal research in your past experiences. It's a great way to demonstrate your readiness for the role at Totum Partners.
✨Exude Professionalism and Confidence
In the legal field, professionalism is key. During the interview, we should maintain good eye contact and communicate clearly to show that we’re not just knowledgeable, but also confident. This can make a positive impression on your potential colleagues at Totum Partners.
