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For Companies At a Glance
- Tasks: Provide high-level admin support and coordinate projects for senior stakeholders.
- Company: Leading professional services organisation with a focus on client satisfaction.
- Benefits: Competitive salary, dynamic work environment, and opportunities for growth.
- Why this job: Join a fast-paced team and make a real impact in a supportive role.
- Qualifications: Strong organisational skills and experience in a professional services environment.
- Other info: Diverse workplace committed to equal opportunities and personal development.
The predicted salary is between 28800 - 48000 £ per year.
We are delighted to partner with a leading professional services organisation to recruit an Administrative Project Coordinator - a pivotal role providing high-level administrative, organisational and project support to senior stakeholders across the business. This is an excellent opportunity for a highly capable, confident administrator who thrives in a fast-paced, client-focused environment.
The Role
Working at the heart of the organisation’s operations, the Administrative Project Coordinator will deliver concierge-level support to senior professionals while ensuring seamless collaboration across business services teams.
Key responsibilities include:
- Managing varied and often complex tasks under tight deadlines
- Coordinating multi-leg, international travel and related documentation
- Preparing materials for meetings, pitches and conferences
- Supporting document management and records retention
- Handling scheduling, time entry and expenses for senior stakeholders
- Troubleshooting technology issues in coordination with IT teams
- Organising conference calls, video meetings and internal events
- Assisting with invoice processing and vendor liaison
- Providing occasional cover to wider support services (printing, scanning etc.)
Business Development Support
- Preparing engagement documents and opening new matters
- Assisting with conflict checks
- Updating CRM systems and collaborating with Marketing on relevant activities
Client & Stakeholder Engagement
- Coordinating client meetings, including AV, catering and room logistics
- Arranging client business meals and managing preferred venue lists
- Greeting and hosting clients and visitors with professionalism and warmth
About You
We are looking for an organised, proactive professional who brings:
- A commitment to delivering exceptional client service
- Strong organisational and multi-tasking skills
- Excellent written and verbal communication
- High proficiency in MS Office (including Excel PivotTables, filters and formatting)
- Confidence working under pressure and managing shifting priorities
- The ability to maintain confidentiality and handle sensitive information
- A collaborative, team-focused approach
- Flexibility to adjust working hours on occasion
Education & Experience
Bachelor’s degree preferred
Minimum of two years’ experience within a law firm or professional services environment
Equal Opportunities
As a responsible business, it is important that we represent the diversity of our people, our clients and our communities. We believe that the firms that thrive are those with the most diverse team; that’s why we work so hard to source the best talent from the broadest pool possible. As an equal opportunities employer we strive to accommodate anyone who may have specific needs. If you require reasonable adjustments to be made during the selection process, please talk to a member of the recruitment team so that any required adjustments can be made in advance.
Administrative Project Coordinator in London employer: Totum Partners
Contact Detail:
Totum Partners Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Project Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Administrative Project Coordinator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your own. This will help you tailor your responses and show that you're not just another candidate, but someone who genuinely fits into their team.
✨Tip Number 3
Practice your communication skills! As an Administrative Project Coordinator, you'll need to convey information clearly and confidently. Try mock interviews with friends or use online resources to sharpen your verbal and non-verbal communication.
✨Tip Number 4
Don't forget to apply through our website! We make it super easy for you to submit your application and get noticed. Plus, it shows you're serious about joining our team and ready to take on the challenge of supporting senior stakeholders.
We think you need these skills to ace Administrative Project Coordinator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administrative Project Coordinator role. Highlight your organisational skills and any relevant experience in managing complex tasks, as this will show us you’re a great fit for the fast-paced environment.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re passionate about the role and how your background aligns with our needs. Don’t forget to mention your commitment to exceptional client service!
Showcase Your Tech Skills: Since we’re looking for someone proficient in MS Office, especially Excel, make sure to highlight any specific projects or experiences where you’ve used these tools effectively. We want to see your tech-savvy side!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and keep track of all the amazing candidates like you!
How to prepare for a job interview at Totum Partners
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of an Administrative Project Coordinator. Familiarise yourself with the key tasks mentioned in the job description, like managing complex tasks and coordinating travel. This will help you demonstrate how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you successfully managed multiple tasks under tight deadlines. Be ready to discuss how you prioritised your workload and ensured everything ran smoothly, especially in a fast-paced environment.
✨Demonstrate Client-Focused Mindset
This position is all about providing exceptional client service. Think of specific instances where you went above and beyond for clients or stakeholders. Highlight your ability to maintain professionalism and warmth when hosting clients, as this will resonate well with the interviewers.
✨Be Tech-Savvy
With technology playing a crucial role in this job, brush up on your MS Office skills, particularly Excel. Be prepared to discuss how you've used these tools in previous roles, especially for tasks like document management and scheduling. Showing confidence in your tech abilities will set you apart.
