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- Tasks: Join us as a Billing Coordinator, managing billing tasks and supporting finance operations.
- Company: Totum partners with a leading City law firm, known for its supportive culture.
- Benefits: Enjoy a hybrid work model, flexible hours, and a collaborative team environment.
- Why this job: Work closely with legal professionals and gain valuable experience in a respected firm.
- Qualifications: Previous legal billing experience and familiarity with Practice Management Systems are essential.
- Other info: We value diversity and are committed to accommodating all applicants.
The predicted salary is between 28800 - 43200 £ per year.
Totum is working with a leading City law firm to recruit a Billing Coordinator. This is a hybrid role (2 days in the office, 3 from home), offering the chance to work closely with Partners and fee earners across multiple practice areas.
Key responsibilities include:
- Preparing for and attending monthly WIP meetings
- Raising Bills and finalising proformas in the billing system
- Processing billing tasks, including credit notes and write-offs
- Managing the billing inbox and responding to queries promptly
- Handling WIP and disbursement transfers
- Maintaining the billing meeting schedule
- Supporting the annual rate review process and implementing rate changes
- Managing client/matter closures and re-openings
The ideal candidate will have:
- Previous legal billing experience
- Experience using the Practice Management System
- Confidence working with Partners and fee earners
If you\’re looking to join a respected firm with a supportive finance team, we\’d love to hear from you.
Equal Opportunities
As a responsible business, it is important that we represent the diversity of our people, our clients and our communities. We believe that the firms that thrive are those with the most diverse team; that\’s why we work so hard to source the best talent from the broadest pool possible. As an equal opportunities employer we strive to accommodate anyone who may have specific needs. If you require reasonable adjustments to be made during the selection process, please talk to a member of the recruitment team so that any required adjustments can be made in advance.
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Billing Coordinator employer: Totum Partners
Contact Detail:
Totum Partners Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Billing Coordinator
✨Tip Number 1
Familiarise yourself with the specific billing software and Practice Management System used by law firms. If you can, get hands-on experience or take a short course to boost your confidence in using these systems.
✨Tip Number 2
Network with professionals in the legal billing field. Attend industry events or join relevant online forums to connect with others who can provide insights or even refer you to opportunities at firms like the one we're hiring for.
✨Tip Number 3
Prepare to discuss your previous experiences in legal billing during interviews. Be ready to share specific examples of how you've handled billing tasks, managed client queries, or supported rate reviews in past roles.
✨Tip Number 4
Showcase your ability to work collaboratively with Partners and fee earners. Highlight any past experiences where you've successfully communicated and worked alongside senior staff to achieve common goals.
We think you need these skills to ace Billing Coordinator
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the key responsibilities and required skills for the Billing Coordinator position. Tailor your application to highlight your relevant experience in legal billing and familiarity with Practice Management Systems.
Craft a Strong CV: Ensure your CV is up-to-date and clearly outlines your previous legal billing experience. Use bullet points to detail your responsibilities in past roles, especially those that align with the tasks mentioned in the job description.
Write a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the firm. Mention specific experiences that demonstrate your ability to work closely with Partners and fee earners, as well as your confidence in managing billing tasks.
Proofread Your Application: Before submitting your application, thoroughly proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail, which is crucial for a Billing Coordinator.
How to prepare for a job interview at Totum Partners
✨Showcase Your Legal Billing Experience
Make sure to highlight your previous legal billing experience during the interview. Be prepared to discuss specific tasks you've handled, such as raising bills and processing credit notes, as this will demonstrate your familiarity with the role.
✨Familiarise Yourself with Practice Management Systems
Since experience using a Practice Management System is crucial for this position, take some time to review the systems you’ve used in the past. If possible, research the specific system used by the firm to show your proactive approach.
✨Prepare for WIP Meetings
As attending monthly WIP meetings is part of the job, think about how you can contribute to these discussions. Prepare questions or insights related to billing processes that could showcase your analytical skills and understanding of the firm's needs.
✨Demonstrate Strong Communication Skills
Since you'll be managing the billing inbox and responding to queries, it's essential to convey your communication skills. Share examples of how you've effectively handled client queries or collaborated with partners and fee earners in the past.
