Executive Assistant in London

We are seeking an experienced and highly organised Executive Assistant to provide dedicated support to both the Chief Communications Officer and Chief Marketing Officer. This is a pivotal role designed to ensure the smooth and efficient operation of two busy functions, supporting senior leaders with high‐level administrative and organisational assistance.

Key Responsibilities

• Provide proactive and comprehensive diary management for the Chief Communications Officer and Chief Marketing Officer, ensuring effective prioritisation of meetings and commitments.
• Manage and monitor inboxes, drafting correspondence and ensuring timely responses and follow‐up actions.
• Coordinate internal and external meetings, including scheduling, preparing agendas, collating papers, and taking accurate minutes where required.
• Arrange domestic and international travel, accommodation, and detailed itineraries, ensuring all logistics are managed efficiently.
• Process expenses, purchase orders, invoices, and other administrative requirements in line with company procedures.
• Maintain accurate filing systems, records, databases, and shared documentation to support effective team operations.
• Monitor and track actions arising from meetings, ensuring deadlines and commitments are met.
• Act as a key point of contact for internal and external stakeholders, handling enquiries professionally and confidentially.
• Build and maintain effective working relationships across the Communications and Marketing teams and wider business.
• Coordinate meetings, workshops, and team activities, ensuring smooth communication and organisation.
• Provide broader administrative support to both functions, contributing to the efficient running of the teams.
• Identify opportunities to improve processes, organisation and ways of working, implementing solutions where appropriate.
• Handle sensitive and confidential information with discretion and professionalism at all times.
• Provide flexible support to meet changing business needs and priorities.

Person Specification

Qualifications / Training

• Strong working knowledge of Microsoft Office applications, including Outlook, Word, PowerPoint and Excel.
• Demonstrable experience in a Personal Assistant, Executive Assistant, Team Assistant or Senior Administrative role supporting senior leaders.
• Additional training in office management, project coordination or business administration.
• Experience using diary management, collaboration and document management systems.
• Minute‐taking or business writing training.

Skills & Experience

• Proven experience as a Personal Assistant, Executive Assistant, Team Assistant or Senior Administrator supporting senior leaders in a fast‐paced environment is desirable but not essential.
• Exceptional organisational and time‐management skills, with the ability to manage multiple priorities and deadlines effectively.
• Excellent written and verbal communication skills, with the confidence to engage professionally with stakeholders at all levels.
• Advanced proficiency in Microsoft Office applications, particularly Outlook, Word, PowerPoint and Excel.
• Strong attention to detail and a high level of accuracy in all aspects of work.
• Ability to work independently, use initiative and anticipate the needs of senior leaders.
• Strong administrative and coordination skills.

Personal Attributes

• Proactive, adaptable and solutions‐focused approach.
• Professional, confident and approachable manner.
• Highly organised with the ability to remain calm under pressure.
• Strong relationship‐building and stakeholder management skills.
• Flexible and willing to support changing business priorities.
• Collaborative team player with a positive and can‐do attitude.

Safeguarding & Recruitment Statement

Safeguarding is fundamental to the success in all that we do. The Club follows a Safer Recruitment process for all roles. Successful candidates are to be reminded they would be subject to proportionate background, DBS and reference checks as required. Further, we welcome applications from anyone regardless of age, disability, gender, race, or ethnic and national origins, religion or belief, or sexual orientation.