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- Tasks: Manage executive schedules, prepare agendas, and coordinate travel arrangements.
- Company: Join PayPlan, a compassionate company dedicated to helping those in financial need.
- Benefits: Competitive salary, supportive culture, and opportunities for personal growth.
- Why this job: Be at the heart of our executive team and make a real impact.
- Qualifications: Experience supporting C-Suite, exceptional organisational skills, and a proactive mindset.
- Other info: Work onsite 4 days a week with flexible remote options after proving competency.
The predicted salary is between 34000 - 42000 £ per year.
Location: Grantham (Onsite 4 days a week, 1 day working from home once proven competency)
Hours: Full Time, Monday-Friday, 40 hours per week (35 working hours and a paid 1 hr lunch break a day)
Salary: £40,000 - £50,000 depending on experience
Join PayPlan at a pivotal moment in our journey. We’re undergoing an exciting phase of transformation and growth, and we’re looking for a proactive, highly organised Executive Assistant to join our C-Suite support team. This is a unique opportunity to operate at the heart of our executive function, ensuring seamless delivery of strategic priorities and enabling our senior leaders to focus on driving business success.
Responsibilities
- Proactively manage and prioritise executive meetings and schedules, including preparing agendas and taking minutes
- Provide diary and inbox management and support to the C-Suite, along with additional administrative tasks
- Coordinate complex travel arrangements and manage expense tracking and reporting
- Assist with data collection, concise analysis, and preparing impactful presentations for senior stakeholders
- Provide support for executive visitors to ensure that their experience on site is seamless
What you’ll bring
- Proven experience supporting at C-Suite or director level, ideally within a fast-paced, dynamic environment
- Exceptional organisational and communication skills with the ability to influence and build relationships at senior levels
- Strong organisational skills and a keen attention to detail
- Discretion and professionalism in handling sensitive information
- A proactive mindset with the ability to anticipate needs and adapt quickly
- Full UK Driving licence
Who are PayPlan?
We believe that everyone should be treated with empathy and respect, especially when dealing with sensitive financial situations. Our goal is to help people who are in debt by providing them with free debt advice and solutions that are tailored to their individual circumstances. We are proud to help and support our clients through their journey and in turn are committed to making a positive impact on their lives.
Why work at PayPlan?
We are dedicated to making a difference in the lives of those in need and we would love for passionate, empathetic and understanding colleagues to join us in our mission. If you are customer-focused, an excellent communicator with good listening skills, and share our values of empathy, respect, and making a positive impact, then we would love for you to be a part of our team. With access to a range of employee benefits, a supportive work culture, and opportunities for personal and professional growth, we offer more than just a job – we offer a rewarding career. Come join us and make a difference in people’s lives whilst enjoying what you do!
If this sounds like the role for you, apply now or get in touch if you’d like further information. If you require any adjustments to assist you in applying, please contact the HR team at PayPlan.
Application notes
Your application matters to us. Every application we receive is manually reviewed by our recruitment team—we do not use AI or automated systems to screen candidates. We’re committed to giving each applicant fair and thoughtful consideration.
Executive Assistant to the C-Suite employer: Totemic Ltd
Contact Detail:
Totemic Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to the C-Suite
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. Let them know you're on the lookout for an Executive Assistant role, especially at companies like PayPlan. You never know who might have the inside scoop on openings!
✨Tip Number 2
Prepare for those interviews by researching the company and its culture. Understand PayPlan's mission and values, and think about how your skills can contribute to their goals. This will help you stand out as a candidate who truly gets what they're all about.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to be clear and concise. Try mock interviews with friends or family, focusing on how you can influence and build relationships at senior levels, just like the role requires.
✨Tip Number 4
Don't forget to apply through our website! It shows you're genuinely interested in joining PayPlan. Plus, it ensures your application gets the attention it deserves from our recruitment team, who are committed to reviewing every application manually.
We think you need these skills to ace Executive Assistant to the C-Suite
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience supporting C-Suite executives and any relevant skills that match the job description. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how your skills align with our mission at PayPlan. We love seeing genuine enthusiasm, so let your personality come through!
Showcase Your Organisational Skills: Since this role requires exceptional organisational abilities, consider including examples of how you've successfully managed complex schedules or projects in the past. We want to know how you keep everything running smoothly!
Apply Through Our Website: We encourage you to apply directly through our website. This way, your application goes straight to our recruitment team, ensuring it gets the attention it deserves. Plus, it’s super easy to do!
How to prepare for a job interview at Totemic Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant to the C-Suite. Familiarise yourself with managing executive schedules, preparing agendas, and handling sensitive information. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
During the interview, be prepared to discuss specific examples of how you've successfully managed complex schedules or coordinated travel arrangements in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your exceptional organisational skills.
✨Demonstrate Proactivity
PayPlan is looking for someone who can anticipate needs and adapt quickly. Think of instances where you've taken the initiative to solve problems or streamline processes. Share these stories to illustrate your proactive mindset and how it can benefit their C-Suite team.
✨Emphasise Communication and Relationship-Building
As an Executive Assistant, you'll need to build relationships at senior levels. Prepare to discuss how you've effectively communicated with executives or stakeholders in previous roles. Highlight your ability to influence and maintain professionalism, especially when handling sensitive information.