At a Glance
- Tasks: Manage and control project documentation, ensuring accuracy and compliance.
- Company: Dynamic engineering firm with a commitment to high standards and client collaboration.
- Benefits: Competitive salary of £30,000 and opportunities for career growth.
- Other info: Ideal for those passionate about engineering and project management.
- Why this job: Join a growing team and play a vital role in exciting engineering projects.
- Qualifications: Experience in document control and strong organisational skills required.
Salary: £30,000 per annum
Duration: Permanent
Location: Merthyr Tydfil/Site Visits
Hybrid Working: No
With over two decades of engineering experience, our Client strives to combine first class engineering and design to deliver the high quality that is required. Our Client maintains a proactive approach, working closely with their Clients to achieve a collective aim for each scheme. This ambition is underpinned by an uncompromising commitment to attain the highest standards of health, safety and environmental care.
Due to continued growth, our Client is seeking a motivated and enthusiastic Document Controller to join the team. The Document Controller is responsible for the efficient management, control, distribution, and filing of project documentation across client portals. The role ensures that all project records are accurately maintained, easily accessible, and compliant with client and company procedures. Working closely with project teams, site staff, subcontractors, and clients, the Document Controller will support the smooth flow of information throughout the project lifecycle.
Responsibilities
- Upload, manage, and maintain project documentation within client SharePoint.
- Ensure all documents are correctly logged, distributed, tracked, and archived in accordance with project and client requirements.
- Monitor document submissions and approvals, ensuring revision control is always maintained.
- Organise and maintain internal electronic filing systems, ensuring project records are structured, accurate, and readily accessible.
- Support project teams with document management processes and procedures.
- Maintain registers for drawings, technical documents, correspondence, permits, and project records.
- Liaise with project managers, engineers, site teams, subcontractors, and client representatives to obtain and distribute required documentation.
- Ensure documentation is issued to relevant stakeholders within agreed timescales.
- Assist in the preparation and compilation of handover documentation and project completion records.
- Conduct regular audits of project files to ensure compliance with company and client requirements.
- Provide administrative support to project teams where required.
Candidate Requirements
- Previous experience in a Document Controller or Project Administrator role.
- Experience using electronic document management systems.
- Strong organisational skills with excellent attention to detail.
- Proficient in Microsoft Office applications, including Word, Excel, Outlook, and SharePoint.
- Ability to manage multiple tasks and deadlines effectively.
- Strong communication and interpersonal skills.
Desirable
- Ideally experience working within the utilities, water, construction, or engineering sectors.
- Knowledge of quality management systems and document control processes.
This is a great opportunity for Document Controller to play a key part in the success of this very exciting business.
Document Controller in Merthyr Tydfil employer: Totec
Our Client is an exceptional employer, offering a dynamic work environment in Merthyr Tydfil where collaboration and innovation thrive. With a strong commitment to employee development, you will have access to growth opportunities while contributing to high-quality engineering projects that prioritise health, safety, and environmental care. Join a team that values your contributions and supports your professional journey in a sector that makes a real difference.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller in Merthyr Tydfil
✨Tip Number 1
Network like a pro! Reach out to your connections in the engineering and construction sectors. Let them know you're on the lookout for a Document Controller role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Get your LinkedIn game on point! Make sure your profile is up-to-date and highlights your experience with document management systems and organisational skills. Join relevant groups and engage with posts to increase your visibility.
✨Tip Number 3
Prepare for interviews by brushing up on your knowledge of document control processes and quality management systems. Be ready to discuss how you can support project teams and ensure compliance with client requirements.
✨Tip Number 4
Don't forget to apply through our website! We’ve got some fantastic opportunities waiting for you, and applying directly can give you a better chance of standing out. Let's get you that Document Controller position!
We think you need these skills to ace Document Controller in Merthyr Tydfil
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Document Controller role. Highlight your experience with document management systems and any relevant projects you've worked on. We want to see how your skills match what we're looking for!
Showcase Your Organisational Skills:Since this role requires strong organisational skills, give examples of how you've managed documents or projects in the past. We love seeing specific instances where you’ve kept things running smoothly!
Be Clear and Concise:When writing your cover letter, keep it clear and to the point. We appreciate straightforward communication, so make sure you express your enthusiasm for the role without rambling on.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the Document Controller position. We can’t wait to hear from you!
How to prepare for a job interview at Totec
✨Know Your Documents
Before the interview, brush up on your knowledge of document control processes and systems. Familiarise yourself with SharePoint and any other electronic document management systems mentioned in the job description. Being able to discuss your experience confidently will show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
Prepare examples that highlight your strong organisational skills and attention to detail. Think of specific situations where you successfully managed multiple tasks or maintained accurate records. This will demonstrate your ability to handle the responsibilities of a Document Controller effectively.
✨Communicate Clearly
Since the role involves liaising with various stakeholders, practice articulating your thoughts clearly and concisely. During the interview, be prepared to discuss how you would ensure smooth communication between project teams, site staff, and clients. Good communication is key in this role!
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the company’s approach to document management or how they ensure compliance with client requirements. This shows your genuine interest in the role and helps you understand if it’s the right fit for you.
