At a Glance
- Tasks: Manage and maintain project documentation, ensuring everything is organised and accessible.
- Company: Established engineering firm with a commitment to quality and safety.
- Benefits: Competitive salary of £30,000 and opportunities for career growth.
- Other info: Perfect for those looking to make an impact in the engineering sector.
- Why this job: Join a dynamic team and play a key role in exciting engineering projects.
- Qualifications: Experience in document control and strong organisational skills required.
The predicted salary is between 30000 - 30000 £ per year.
With over two decades of engineering experience, our Client strives to combine first class engineering and design to deliver the high quality that is required. Our Client maintains a proactive approach, working closely with their Clients to achieve a collective aim for each scheme. This ambition is underpinned by an uncompromising commitment to attain the highest standards of health, safety and environmental care.
Due to continued growth, our Client is seeking a motivated and enthusiastic Document Controller to join the team.
Responsibilities- Upload, manage, and maintain project documentation within client SharePoint.
- Ensure all documents are correctly logged, distributed, tracked, and archived in accordance with project and client requirements.
- Monitor document submissions and approvals, ensuring revision control is always maintained.
- Organise and maintain internal electronic filing systems, ensuring project records are structured, accurate, and readily accessible.
- Support project teams with document management processes and procedures.
- Maintain registers for drawings, technical documents, correspondence, permits, and project records.
- Liaise with project managers, engineers, site teams, subcontractors, and client representatives to obtain and distribute required documentation.
- Ensure documentation is issued to relevant stakeholders within agreed timescales.
- Assist in the preparation and compilation of handover documentation and project completion records.
- Conduct regular audits of project files to ensure compliance with company and client requirements.
- Provide administrative support to project teams where required.
- Previous experience in a Document Controller or Project Administrator role.
- Experience using electronic document management systems.
- Strong organisational skills with excellent attention to detail.
- Proficient in Microsoft Office applications, including Word, Excel, Outlook, and SharePoint.
- Ability to manage multiple tasks and deadlines effectively.
- Strong communication and interpersonal skills.
- Ideally experience working within the utilities, water, construction, or engineering sectors.
- Knowledge of quality management systems and document control processes.
Document Controller employer: Totec
Our Client is an exceptional employer, offering a dynamic work environment in Merthyr Tydfil where innovation meets commitment to quality. With a strong focus on employee development and a culture that values collaboration and safety, team members are encouraged to grow their skills while contributing to impactful engineering projects. The company’s dedication to maintaining high standards ensures that employees feel valued and part of a collective mission, making it a rewarding place to build a career.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Totec, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Document Controller at Totec.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Totec
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
