Helpdesk Administrator in Newry

At TOTALIS we are a Construction, Fit Out and Facilities Management provider with offices across the UK. We carry out a wide range of projects for a variety of private, public sector and retail clients. Due to exciting growth plans, new client wins and improvements to our internal systems we are looking for a new Helpdesk Administrator to join our team in our Belfast Office.

The successful candidate will be able to work independently and as part of a team, have excellent problem-solving skills, and be able to handle multiple tasks at once.

The ideal candidate will have experience in a property maintenance or related environment, and will have good office experience with the ability to multi-task as part of a small team. Strong admin and IT abilities are essential together with a confident & professional approach.

• Scheduling direct labour and subcontractors as required to ensure timely completion of tasks.
• Providing full administrative support and duties for the team.
• Logging planned, reactive and quotation calls on database.
• Completion of daily job update reports to ensure all works completed on schedule/ uplifts/ follow on requests completed as required.
• Monitoring of jobs status to ensure KPIs are met.
• Collation and completion of engineers paperwork, and inputting timesheet hours on database.
• Create word documents, spreadsheets or reports to management requirements.
• Creation and updating of client and management reports on a daily/ weekly/ basis as required.
• Management of sub-contractor base including issuing jobs, contacting for job updates, checking and completion of paperwork.
• Assist managers with the production of project specific documentation to ensure deadlines are met.
• Creation of submissions and invoices, in agreement with client specific requirements.
• Logging of Jobs, Preventative Planned Maintenance and Reactive.
• Any other duties as deemed appropriate.

• Highly organised with meticulous attention to detail.
• An excellent telephone manner and interpersonal skills to deal with a wide variety of people and clients.
• Excellent written and oral communication skills ensuring an excellent standard of customer service is provided and maintained to clients.
• Ability to analyse figures with good arithmetical skills.
• The ability to work independently and with minimal supervision.
• The ability to multi-task, prioritise and remain calm under pressure.
• Excellent IT skills, and proficient with MS Office Word, Excel, Outlook.

• 2 years in office experience in a similar environment.
• Ideally previous experience in a property maintenance or related area (although not essential).