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For Companies At a Glance
- Tasks: Support the sales team with admin tasks, customer service, and record management.
- Company: Join a family-run business in the vibrant East end of Glasgow.
- Benefits: Enjoy flexible hours, a company pension, and free on-site parking.
- Why this job: Be part of a dynamic team and make a real impact in sales operations.
- Qualifications: Proficiency in MS Excel and Word, strong admin skills, and previous sales admin experience required.
- Other info: Part-time role with 22.5 hours per week, ideally covering Tuesday to Thursday.
Our client is a family run business based in East end of Glasgow. An exciting opportunity has arisen for an experienced Sales Administrator. This is a permanent role, working part time hours, 22.5 hours per week. Our client is flexible on the start and finish time, however would ideally prefer the cover on a Tuesday, Wednesday & Thursday. However, shorter hours, spread over more days is also an option and can be discussed.
Job Summary
We are seeking a detail-oriented and proactive Sales Administrator to join our dynamic team. The ideal candidate will play a crucial role in supporting the sales department by managing administrative tasks, ensuring smooth operations, and providing exceptional customer service. This position requires strong organisational skills, proficiency in various software applications, including MS Word and Excel.
Duties
- Provide administrative support to the sales team, including managing schedules and coordinating meetings.
- Maintain accurate records of sales transactions and customer interactions using software such as Sage.
- Assist in the preparation of sales reports and presentations using Excel and Word.
- Handle customer inquiries promptly and professionally, ensuring a high level of customer service.
- Process orders and manage inventory levels to ensure timely fulfilment.
- Collaborate with other departments to streamline processes and improve efficiency within the sales administration function.
- Continuously update and maintain customer databases, ensuring all information is current and accurate.
- Follow up on quotes from potential customers.
Qualifications
- Proficiency in Microsoft Excel, Word, and other relevant software applications is essential.
- Strong administrative skills with a keen attention to detail and accuracy.
- Excellent organisational abilities to manage multiple tasks effectively.
- Demonstrated customer service skills with a friendly and professional demeanour.
- Previous experience in sales administration or a related field is essential.
If you are enthusiastic about supporting a sales team and possess the necessary skills, we encourage you to apply for this exciting opportunity.
Job Types: Part-time, Permanent
Pay: £14.00-£15.00 per hour
Expected hours: 22.5 per week
Benefits: Company pension, Free parking, On-site parking
Schedule: Day shift Monday to Friday
Work Location: In person
Sales Administrator employer: Total Recruitment
Contact Detail:
Total Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Sales Administrator
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, particularly Sage, MS Word, and Excel. Being able to demonstrate your proficiency in these tools during an interview can set you apart from other candidates.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've managed multiple tasks or projects in previous roles. This will show that you can handle the demands of a Sales Administrator effectively.
✨Tip Number 3
Prepare to discuss your customer service experience in detail. Think of specific instances where you resolved customer inquiries or improved customer satisfaction, as this role places a strong emphasis on providing exceptional service.
✨Tip Number 4
Since the role is part-time and flexible, be ready to discuss your availability openly. Consider how you can accommodate the preferred days and hours, and be prepared to suggest alternative arrangements if necessary.
We think you need these skills to ace Sales Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in sales administration. Emphasise your proficiency in Microsoft Excel and Word, as well as any previous roles that required strong organisational skills.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific examples of how your skills align with the job requirements, particularly your attention to detail and customer service experience.
Highlight Relevant Skills: In your application, clearly outline your administrative skills and experience with software like Sage. Provide examples of how you've successfully managed schedules, processed orders, or maintained customer databases in past roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Sales Administrator.
How to prepare for a job interview at Total Recruitment
✨Showcase Your Organisational Skills
As a Sales Administrator, you'll need to demonstrate strong organisational abilities. Prepare examples from your previous experience where you successfully managed multiple tasks or projects simultaneously. This will show the interviewer that you can handle the demands of the role.
✨Familiarise Yourself with Relevant Software
Since proficiency in MS Word and Excel is essential, brush up on these applications before the interview. Be ready to discuss how you've used them in past roles, particularly in managing sales data or preparing reports.
✨Prepare for Customer Service Scenarios
Customer service is a key part of this role. Think of specific situations where you handled customer inquiries or resolved issues effectively. Practising these scenarios will help you convey your friendly and professional demeanour during the interview.
✨Understand the Company Culture
Research the family-run business and its values. Understanding their culture will allow you to tailor your responses to align with their expectations. It also shows genuine interest in the company, which can set you apart from other candidates.
