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For Companies At a Glance
- Tasks: Support the sales team with admin tasks, customer service, and record-keeping.
- Company: Join a family-run business in Glasgow with a friendly atmosphere.
- Benefits: Enjoy flexible hours, a company pension, and free on-site parking.
- Why this job: Be part of a dynamic team and make a real impact in sales operations.
- Qualifications: Must be proficient in MS Excel and Word, with strong admin and customer service skills.
- Other info: Part-time role, 22.5 hours per week, with flexibility on days.
Our client is a family run business based in East end of Glasgow. An exciting opportunity has arisen for an experienced Sales Administrator. This is a permanent role, working part time hours, 22.5 hours per week. Our client is flexible on the start and finish time, however would ideally prefer the cover on a Tuesday, Wednesday & Thursday. However, shorter hours, spread over more days is also an option and can be discussed.
Job Summary
We are seeking a detail-oriented and proactive Sales Administrator to join our dynamic team. The ideal candidate will play a crucial role in supporting the sales department by managing administrative tasks, ensuring smooth operations, and providing exceptional customer service. This position requires strong organisational skills, proficiency in various software applications, including MS Word and Excel.
Duties
- Provide administrative support to the sales team, including managing schedules and coordinating meetings.
- Maintain accurate records of sales transactions and customer interactions using software such as Sage.
- Assist in the preparation of sales reports and presentations using Excel and Word.
- Handle customer inquiries promptly and professionally, ensuring a high level of customer service.
- Process orders and manage inventory levels to ensure timely fulfilment.
- Collaborate with other departments to streamline processes and improve efficiency within the sales administration function.
- Continuously update and maintain customer databases, ensuring all information is current and accurate.
- Follow up on quotes from potential customers.
Qualifications
- Proficiency in Microsoft Excel, Word, and other relevant software applications is essential.
- Strong administrative skills with a keen attention to detail and accuracy.
- Excellent organisational abilities to manage multiple tasks effectively.
- Demonstrated customer service skills with a friendly and professional demeanour.
- Previous experience in sales administration or a related field is essential.
If you are enthusiastic about supporting a sales team and possess the necessary skills, we encourage you to apply for this exciting opportunity.
Job Types: Part-time, Permanent
Pay: 14.00-15.00 per hour
Expected hours: 22.5 per week
Benefits:
- Company pension
- Free parking
- On-site parking
Schedule: Day shift, Monday to Friday
Work Location: In person
Sales Administrator employer: Total Recruitment Group
Contact Detail:
Total Recruitment Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Sales Administrator
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, particularly Sage and Microsoft Excel. Consider taking a short online course or tutorial to brush up on your skills, as this will demonstrate your commitment and readiness for the role.
✨Tip Number 2
Research the company culture of the family-run business. Understanding their values and how they operate can help you tailor your approach during any interviews, showing that you’re not just a fit for the role but also for the team.
✨Tip Number 3
Prepare examples from your previous experience that highlight your organisational skills and customer service abilities. Being able to share specific instances where you've excelled in these areas will make you stand out as a candidate.
✨Tip Number 4
Be ready to discuss your flexibility regarding working hours. Since the role offers some leeway in scheduling, showing that you are adaptable and willing to work on the preferred days can give you an edge over other candidates.
We think you need these skills to ace Sales Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in sales administration. Emphasise your proficiency in Microsoft Excel and Word, as well as any previous roles that required strong organisational skills.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific examples of how your skills align with the job requirements, particularly your attention to detail and customer service experience.
Highlight Relevant Skills: In your application, clearly outline your administrative skills and experience with software like Sage. Provide examples of how you've successfully managed schedules, processed orders, or maintained customer databases in past roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Sales Administrator.
How to prepare for a job interview at Total Recruitment Group
✨Showcase Your Organisational Skills
As a Sales Administrator, you'll need to demonstrate strong organisational abilities. Be prepared to discuss specific examples of how you've managed multiple tasks effectively in previous roles.
✨Familiarise Yourself with Relevant Software
Proficiency in MS Word and Excel is essential for this role. Brush up on your skills and be ready to discuss how you've used these applications in past positions, especially in preparing reports or managing data.
✨Highlight Your Customer Service Experience
Exceptional customer service is key in this position. Think of instances where you've handled customer inquiries or resolved issues, and be ready to share these experiences during the interview.
✨Be Flexible with Your Availability
Since the role offers flexible hours, express your willingness to adapt your schedule. Mention your availability for the preferred days and any options you can offer to meet the company's needs.
