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- Tasks: Coordinate creative projects, manage resources, and ensure timely delivery of stunning visual assets.
- Company: Join a leading events and creative agency with a dynamic in-house studio.
- Benefits: Enjoy competitive salary, hybrid working, generous leave, and health benefits.
- Why this job: Be part of an innovative team delivering exceptional quality for global clients.
- Qualifications: 3+ years in project management, excellent organisation, and communication skills required.
- Other info: Recognised as one of The Sunday Times Best Places to Work in 2024 and 2025.
The predicted salary is between 36000 - 60000 £ per year.
About Us: We are a leading events, creative and travel agency with a highly dynamic in-house studio. Our creative studio team is instrumental in conceptualising and delivering the visual and creative elements for a diverse portfolio of events, ranging from large-scale conferences and corporate activations to bespoke brand experiences. We pride ourselves on innovation, precision, and delivering exceptional quality for our global clientele.
The Opportunity: We are seeking a highly organised Studio Resourcing & Project Coordinator to join our dedicated creative studio team. This pivotal role will be responsible for the efficient planning, execution, and resource allocation of all studio projects, ensuring seamless delivery of creative assets that align with our strategic objectives and client expectations. If you possess a strong blend of project management expertise, and a passion for creative delivery within a fast-paced environment, we invite you to apply.
Key Responsibilities:
- Project Management & Delivery:
- Develop and manage comprehensive project plans, timelines, and milestones for assigned studio-driven initiatives, from initial brief to final delivery.
- Monitor project progress, identify potential risks, and implement proactive solutions to ensure projects remain on schedule and within budget.
- Facilitate efficient workflows, ensuring timely delivery of creative assets (e.g., graphics, animations, video content, technical drawings).
- Act as the primary liaison between the studio team, event managers, and clients, ensuring clear communication and accurate interpretation of briefs.
- Manage the creative intake process, ensuring briefs are complete, well defined, and aligned with project objectives.
- Support scoping by estimating hours, defining required skill sets, and validating timeline feasibility based on resource availability.
- Participate in kickoff meetings to clarify deliverables, dependencies, and creative requirements before work begins.
- Consistent management of project management and resourcing tools, ensuring all projects have up-to-date plans, timelines, and status documentation.
- Strategically allocate inhouse studio team members, as well as contract or freelance team across global locations (designers, animators, editors, technical specialists) to projects based on skill sets, availability, and project priorities.
- Continuously monitor studio capacity and workload, identifying and addressing any potential bottlenecks or resourcing gaps.
- Implement and refine resource planning tools and methodologies to enhance efficiency and productivity.
- Support in weekly and monthly capacity planning sessions, forecasting short- and long-term workload across the studio.
- Maintain accurate utilisation reports and proactively manage overtime, bandwidth, and workload distribution.
- Identify upcoming peaks and resource gaps, recommending hiring or freelancer onboarding where necessary.
- Oversee project budgets, tracking expenditure, and providing regular reports on financial performance.
- Identify opportunities for cost efficiencies without compromising quality or project objectives.
- Contribute to the continuous improvement of studio workflows, processes, and best practices to enhance efficiency and quality.
- Ensure all creative outputs adhere to brand guidelines, technical specifications, and the highest standards of quality.
- Supporting the development of the studio’s workflow processes, including briefing structures, project intake, version control, and delivery checklists.
- Implement best-practice project governance to ensure clarity, efficiency, and smooth collaboration between creative, production, and client teams.
- Foster a collaborative and productive working environment within the studio team.
- Support the Design Director in team management, performance monitoring, and professional development initiatives.
Skills & Experience Required:
- Proven Experience: A minimum of 3 years of progressive experience in project management and resource scheduling, ideally within a creative agency, in-house studio, events company, or similar fast-paced creative environment.
- Organisational Excellence: Exceptional organisational skills with a meticulous attention to detail and the ability to manage multiple complex projects simultaneously.
- Great communication: Superior interpersonal and communication skills, capable of effectively engaging with diverse stakeholders, from creative professionals to senior management and clients.
- Technical Acumen: Proficient in project management software (e.g., Asana, Monday.com, Jira, Trello) and resource planning tools.
- Problem-Solving Capability: A proactive and analytical approach to problem-solving, with a demonstrated ability to anticipate challenges and implement effective solutions.
- Adaptability: Proven ability to thrive in a dynamic, deadline-driven environment while maintaining composure and a positive attitude.
- Financial Literacy: Strong understanding of budget management and cost control principles.
- Client-Centric Mindset: A strong commitment to delivering high-quality results that meet and exceed client expectations.
- Creative Workflow: A solid understanding of creative studio workflows, including graphic design, motion/animation, video editing, 3D/technical design, and artwork production, is essential to accurately assess scope, allocate resources, and set realistic timelines.
- Tools & Systems: Experience working with project management and resource planning tools such as Asana, Smartsheets, or similar. Familiarity with creative software environments (Adobe Creative Cloud, Figma, 3D or video production workflows) is highly beneficial for understanding team needs and project requirements.
Why Total Management
We strive to be an equal opportunity employer, providing career development and growth with competitive salaries. We have an employee focused culture and an active employee engagement. Recognised as one of The Sunday Times Best Places to Work in 2025 and 2024.
What is on offer
- Competitive salary
- 25 days annual leave plus bank holidays
- Hybrid working, 4 days in the office and 1 day from home
- Additional 14 days per year work from home
- Medicash medical based benefit scheme
- Tech & Cycle Scheme
- Preferential Travel Rates
- Monthly Pay Day Meals & Company Socials
Studio Resourcing & Project Coordinator in London employer: Total Management Group
Contact Detail:
Total Management Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Studio Resourcing & Project Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Familiarise yourself with their creative style and recent events they've worked on. This will help you tailor your responses and show that you're genuinely interested in joining their team.
✨Tip Number 3
Practice your pitch! Be ready to explain how your skills and experience align with the role of Studio Resourcing & Project Coordinator. Highlight your project management expertise and your passion for creative delivery to make a lasting impression.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about wanting to be part of our dynamic team.
We think you need these skills to ace Studio Resourcing & Project Coordinator in London
Some tips for your application 🫡
Show Your Organisational Skills: As a Studio Resourcing & Project Coordinator, your organisational prowess is key. Make sure to highlight any experience you have in managing multiple projects and keeping everything on track. We want to see how you can juggle tasks like a pro!
Communicate Clearly: Great communication is essential in this role. Use your application to demonstrate how you've effectively engaged with different stakeholders in the past. We love seeing examples of how you've clarified briefs or resolved misunderstandings!
Be Creative with Your Examples: Since we’re all about creativity, don’t shy away from showcasing your creative problem-solving skills. Share specific instances where you’ve tackled challenges in innovative ways. This will help us see your fit for our dynamic studio environment!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our team at StudySmarter!
How to prepare for a job interview at Total Management Group
✨Know Your Projects Inside Out
Before the interview, make sure you thoroughly understand the types of projects the studio handles. Familiarise yourself with their past events and creative outputs. This will help you speak confidently about how your experience aligns with their needs.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed multiple projects simultaneously. Highlight your use of project management tools like Asana or Trello, and explain how you ensure timely delivery and resource allocation.
✨Communicate Clearly and Effectively
Since this role involves liaising with various stakeholders, practice articulating your thoughts clearly. Use examples from your past experiences to demonstrate your communication skills and how you've successfully engaged with clients and team members.
✨Demonstrate Problem-Solving Abilities
Think of a few challenges you've faced in previous roles and how you overcame them. Be ready to discuss your proactive approach to identifying potential risks and implementing solutions, as this is crucial for the Studio Resourcing & Project Coordinator position.