At a Glance
- Tasks: Manage schedules, coordinate engineers, and support client communications in a dynamic office environment.
- Company: Join a forward-thinking team in North London with a focus on innovation.
- Benefits: Full-time hours, professional development opportunities, and a supportive work culture.
- Other info: Opportunity to learn about security systems and grow your career in a vibrant setting.
- Why this job: Be the backbone of operations and make a real difference in project delivery.
- Qualifications: Strong organisational skills, IT proficiency, and excellent communication abilities.
My client is looking for an experienced Office Administrator to join the team on a full time basis in North London.
Mon - Fri 8am - 5pm
Key Responsibilities
- Administration — Maintain schedules, track progress, update internal systems, and support the Manager in coordinating all activities.
- Engineer Coordination — Arrange engineer attendance, manage site access requirements, distribute technical documentation, and ensure all resources are prepared ahead of installation works.
- Procurement Administration — Raise purchase orders, liaise with suppliers, track deliveries, and ensure materials are available
- Client Liaison — Issue formal updates and support the delivery of professional client communication.
- Financial administration — Assist with invoicing, cost monitoring.
- Required Skills & Competencies
- Organisational Excellence — Ability to manage multiple concurrent tasks with accuracy and attention to detail.
- Technical Awareness — Understanding of security systems such as CCTV, access control, and alarm technologies (training may be provided)
- Professional Communication — Clear, concise, and professional communication at all levels.
- IT Proficiency — Competent in MS Office, project management platforms, CRM systems,
- Analytical Thinking — Ability to identify issues, propose solutions, and support decision‑making processes.
Below is what the current administrator primarily does in the day-to-day role.
- This is not definitive but a guide to the daily tasks
- Coordinate engineers’ schedules and daily workloads to ensure jobs run smoothly and efficiently.
Send reports to clients confirming completed jobs and providing updates.
Manage invoicing and credit notes in Simpro, making sure they are assigned to the correct jobs and clients.
Act as the main point of contact for Simpro Mobile and help implement the system so engineers can use it effectively.
Answer client calls and emails, resolving queries professionally.
- Program access cards and fobs remotely through the portal.
- Pack and prepare outgoing post
- Also prepare the required documentation that clients request, such as RAMS, authorisation forms, and other job‑related paperwork
Office Administrator in Barnet employer: Total Facilities Recruitment Limited
Total Facilities Recruitment Limited is an excellent employer, offering a dynamic work environment in the heart of Oxford where you can thrive as a Five-Star Front Desk Coordinator. With a strong focus on employee growth and development, we provide flexible working hours and a supportive team culture that values communication and exceptional customer service. Join us to be part of a company that prioritises your professional journey while delivering outstanding service to our tenants and visitors.
Contact Details:
Total Facilities Recruitment Limited Recruitment Team
