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- Tasks: Join our team as an Administrator, ensuring smooth office operations and supporting various administrative tasks.
- Company: We are a dynamic company in the facilities maintenance industry, committed to excellence.
- Benefits: Enjoy a Monday to Friday schedule with a supportive work environment and opportunities for growth.
- Why this job: This role offers a chance to develop your skills while making a real impact in a collaborative setting.
- Qualifications: Strong organisational skills, excellent communication, and proficiency in Microsoft Office are essential.
- Other info: Immediate availability is preferred; experience in compliance is a plus.
We are seeking a highly organised and detail-oriented Administrator to join our team. The successful candidate will play a crucial role in ensuring the smooth operation of our office by providing administrative support. The ideal candidate will be immediately available and familiar with the facilities maintenance industry.
Monday - Friday 8am - 5pm
Responsibilities:
- Correct allocation of reactive calls within contractual SLAs, submission to quoting team, and following calls through with required actions (subcontractor purchase orders, engineer attendance, etc).
- Closing down PPMS.
- Consistently updating Concept call records with required information and regular call updates.
- Active review of the Due To Breach report and taking appropriate action to close calls.
- Ensuring QHSE documentation is maintained, processed and readily available, and reported on regularly (e.g. Hazard reporting).
- Elogbook management and ensuring these are maintained to an appropriate standard.
- Ad-hoc items as requested.
- Actioning job chases received from the customer and ensuring regular updates are provided.
Skills:
- Strong organisational skills with an ability to prioritise tasks effectively.
- Excellent written and verbal communication skills, with attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel) and other relevant software applications.
- Experience in compliance is highly desirable.
- Ability to work independently as well as part of a team, demonstrating initiative and problem-solving skills.
- Strong interpersonal skills with the ability to build relationships at all levels of the organisation.
If you are looking for an opportunity to contribute your skills in a dynamic environment while ensuring high standards, we encourage you to apply for this position.
Administrator required in Crawley employer: Total Facilities Recruitment Limited
Contact Detail:
Total Facilities Recruitment Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator required in Crawley
✨Tip Number 1
Familiarise yourself with the facilities maintenance industry. Understanding the specific terminology and processes used in this field will help you stand out during interviews and demonstrate your commitment to the role.
✨Tip Number 2
Brush up on your organisational skills by practising task prioritisation. You might want to create a mock schedule or to-do list that reflects the responsibilities mentioned in the job description, showcasing your ability to manage multiple tasks effectively.
✨Tip Number 3
Enhance your proficiency in Microsoft Office Suite, especially Excel. Consider taking online courses or tutorials to improve your skills, as being adept in these tools is crucial for the administrative tasks outlined in the job.
✨Tip Number 4
Prepare examples of how you've demonstrated strong interpersonal skills in previous roles. Think about situations where you've built relationships or resolved conflicts, as these anecdotes can be valuable during your interview.
We think you need these skills to ace Administrator required in Crawley
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your organisational skills and experience in the facilities maintenance industry. Use specific examples that demonstrate your ability to manage tasks effectively and your familiarity with compliance.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and explain how your skills align with the responsibilities listed in the job description. Mention your proficiency in Microsoft Office Suite and any relevant experience you have in administrative support.
Showcase Attention to Detail: When writing your application, pay close attention to grammar, punctuation, and formatting. This role requires excellent written communication skills, so ensure your application reflects this by being clear and concise.
Highlight Teamwork and Initiative: Emphasise your ability to work independently as well as part of a team. Provide examples of how you've demonstrated initiative and problem-solving skills in previous roles, as these are key attributes for the position.
How to prepare for a job interview at Total Facilities Recruitment Limited
✨Showcase Your Organisational Skills
As an Administrator, strong organisational skills are key. Be prepared to discuss specific examples of how you've effectively prioritised tasks in previous roles, especially in a fast-paced environment.
✨Demonstrate Attention to Detail
Attention to detail is crucial for this role. During the interview, highlight instances where your meticulous nature has positively impacted your work, such as maintaining accurate records or ensuring compliance with regulations.
✨Familiarise Yourself with Relevant Software
Since proficiency in Microsoft Office Suite is required, brush up on your skills before the interview. Be ready to discuss how you've used these tools in past positions to enhance productivity and efficiency.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle challenges. Think of scenarios related to facilities maintenance or administrative tasks where you successfully resolved issues or improved processes.
