At a Glance
- Tasks: Support our exhibition team with admin tasks and customer communication.
- Company: Exciting event business with opportunities for travel and growth.
- Benefits: Flexible hours, competitive pay, and occasional work-from-home options.
- Other info: Part-time role during term time with potential for overtime.
- Why this job: Join a dynamic team and gain valuable experience in a fast-paced environment.
- Qualifications: Strong attention to detail, computer skills, and good communication abilities.
The predicted salary is between 13 - 16 € per hour.
We are an exhibition and event business which operates all over the UK and occasionally there will be the opportunity to travel to site and support the installations team. We are looking for an organised individual who is used to a busy administration role in an office environment.
Key Responsibilities
- Answering and responding to customers via email and telephone
- Liaising with the team on daily / weekly / monthly basis to complete tasks and deadlines
- Supporting our graphics department with checks
- Processing artwork before sending to our print house
- Entering and maintaining data on our in-house sales software and tracking spreadsheets
- Preparing documents and paperwork for the Installation Teams
- General and ad-hoc admin duties expected of an office administrator
Essential Skills
- Possess excellent attention to detail
- Computer literate with excellent Excel and Word skills
- Proficient with Adobe Illustrator
- Strong communication skills (written and verbal)
- Adaptable
- Good at planning your time and tasks
- Comfortable working in a fast-paced environment
- Equally comfortable working alone and as part of a team
Hours of work
This is a part-time role anticipated working 4 days per week, 5 hours per day. Days of work are to be Tuesday to Friday and during TERM TIME ONLY. The nature of our business requires flexibility, our work schedule is dictated by our customers' event calendars and there will be times when you are needed to work outside of normal working hours and occasionally working over your contracted hours during busy periods. In these scenarios any additional hours will be paid in overtime or offered back in lieu. It is important that you are able to show flexibility in your approach to working hours, sometimes being able to make adjustments at short notice. Very occasional home working can be accommodated.
Job Types: Full-time, Part-time, Permanent
Pay: £16.00-£20.00 per hour
Benefits: Work from home
Work Location: In person
Office Administrator Assistant in Birmingham employer: TOTAL EVENT
Join our dynamic exhibition and event business, where your role as an Office Administrator Assistant will be pivotal in supporting our busy operations across the UK. We pride ourselves on a flexible work culture that values your contributions, offering opportunities for professional growth and the chance to engage with a creative team. With part-time hours during term time and the possibility of occasional home working, we ensure a balanced work-life environment while rewarding your dedication with competitive pay and overtime options.
StudySmarter Expert Advice🤫
We think this is how you could land Office Administrator Assistant in Birmingham
✨Tip Number 1
Network like a pro! Reach out to friends, family, and former colleagues to let them know you're on the hunt for an Office Administrator Assistant role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Get your online presence sorted! Make sure your LinkedIn profile is up-to-date and reflects your skills in administration, communication, and software proficiency. Join relevant groups and engage with posts to get noticed by potential employers.
✨Tip Number 3
Prepare for interviews by practising common questions related to office administration. Think about examples from your past experiences that showcase your attention to detail and adaptability. We want you to shine!
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're genuinely interested in joining our team and contributing to our exciting events.
We think you need these skills to ace Office Administrator Assistant in Birmingham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your experience in busy administration roles. We want to see how you've juggled tasks and deadlines, so don’t hold back on those examples!
Show Off Your Skills:Since we’re looking for someone with strong Excel and Word skills, make sure to mention any relevant experience. If you’ve worked with Adobe Illustrator, give us the details – we love a creative touch!
Craft a Personal Cover Letter:Your cover letter is your chance to shine! Tell us why you’re the perfect fit for our team and how your adaptability and communication skills will help us thrive in a fast-paced environment.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at TOTAL EVENT
✨Know the Company Inside Out
Before your interview, take some time to research the exhibition and event business. Understand their values, recent projects, and what makes them unique. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Showcase Your Organisational Skills
Since the role requires excellent organisational abilities, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritise your workload and ensure deadlines are met, especially in a fast-paced environment.
✨Brush Up on Your Tech Skills
Make sure you're comfortable with Excel, Word, and Adobe Illustrator. Consider doing a quick refresher on these tools before the interview. You might be asked about your proficiency, so having specific examples of how you've used these programs in previous roles can really set you apart.
✨Demonstrate Flexibility and Adaptability
Given the nature of the job, it's crucial to convey your flexibility regarding working hours and tasks. Prepare to discuss situations where you've had to adapt quickly to changes or unexpected challenges, as this will highlight your ability to thrive in a dynamic work environment.
