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- Tasks: Provide top-notch support to the CEO and Council while managing complex schedules.
- Company: Join a respected public body with a professional environment.
- Benefits: Competitive NHS Band 5 salary and full training provided.
- Why this job: Gain executive-level experience and work closely with senior leadership.
- Qualifications: Degree or equivalent experience as an Executive Assistant required.
- Other info: Perfect for organised individuals who thrive in fast-paced environments.
The predicted salary is between 36000 - 60000 £ per year.
We are seeking a highly organised and proactive Executive Personal Assistant to provide professional, confidential support to the Chief Executive and PCC Council. This is a fast-paced, senior support role requiring excellent organisation, communication, and the ability to manage multiple priorities while handling sensitive information with discretion.
Key Responsibilities
- Provide comprehensive executive support to the Chief Executive, Chair and Council
- Manage complex diaries, scheduling and meeting arrangements
- Act as a first point of contact for internal and external stakeholders
- Handle confidential correspondence, emails and phone queries
- Prepare briefings, reports and presentations
- Provide full secretariat support for Board and Committee meetings, including arranging, minuting and following up on action points
- Maintain accurate records and documentation in line with GDPR and information governance
- Support governance processes and ensure compliance with relevant procedures
- Support and coordinate communication between senior management, council members and external partners
- Assist with ad-hoc projects and administrative duties as required
Essential Requirements
- You must meet one of the following: A University degree (or equivalent) plus 1 years experience as an Executive Assistant supporting a Director / CEO / Board OR 4 years experience in an Executive Assistant role supporting a Director / CEO / Board
- Experience working with senior stakeholders and external organisations
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Excellent organisational and prioritisation skills
- Strong written and verbal communication skills
- Experience preparing meeting minutes and professional reports
- Ability to work independently and handle confidential matters professionally
What We Offer
- Competitive NHS Band 5 salary
- Opportunity to work at executive level in a respected public body
- High-quality professional environment
- Experience working directly with senior leadership and board members
- Full training and induction provided
Apply now or email your CV to
Executive Personal Assistant to CEO & Council Band 5 in Belfast employer: Total Care Recruitment
Contact Detail:
Total Care Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Personal Assistant to CEO & Council Band 5 in Belfast
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Personal Assistant role. You never know who might have the inside scoop on opportunities that aren't advertised.
✨Tip Number 2
Prepare for interviews by researching the company and its leadership. Understand their values and recent projects, so you can tailor your responses and show how you can support the CEO and Council effectively.
✨Tip Number 3
Practice your communication skills! As an Executive Personal Assistant, you'll need to convey information clearly and professionally. Consider mock interviews or role-playing scenarios to boost your confidence.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage with us directly.
We think you need these skills to ace Executive Personal Assistant to CEO & Council Band 5 in Belfast
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Executive Personal Assistant. Highlight your experience in managing complex diaries and supporting senior stakeholders, as these are key aspects of the job.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your organisational skills and ability to handle confidential information. Be sure to mention why you’re excited about working with our CEO and Council.
Showcase Your Communication Skills: Since communication is crucial for this role, make sure your application reflects your strong written and verbal skills. Use clear and concise language, and don’t forget to proofread for any typos!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at Total Care Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Personal Assistant. Familiarise yourself with managing complex diaries, preparing briefings, and handling confidential information. This will help you demonstrate your knowledge and show that you're ready to take on the role.
✨Showcase Your Organisational Skills
During the interview, be prepared to discuss specific examples of how you've managed multiple priorities in previous roles. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will highlight your ability to stay organised and efficient, which is crucial for this position.
✨Communicate Effectively
Since excellent communication skills are essential, practice articulating your thoughts clearly and concisely. Be ready to explain how you've successfully liaised with senior stakeholders and external organisations in the past. This will showcase your ability to handle sensitive correspondence and queries professionally.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities and discretion. Think about potential challenges you might face in the role and how you would address them. This preparation will help you respond confidently and demonstrate your proactive approach to supporting the CEO and Council.
