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- Tasks: Lead a team of admin staff and ensure smooth operations across multiple sites.
- Company: Join a dynamic Trust focused on excellence and compassion in service delivery.
- Benefits: Competitive salary, professional development, and a supportive work environment.
- Why this job: Make a real difference by improving administrative processes and supporting your team.
- Qualifications: HNC/HND or equivalent experience in administration with strong Microsoft Office skills.
- Other info: Flexible working patterns and opportunities for career growth await you!
The predicted salary is between 36000 - 60000 £ per year.
The Administrator/Team Leader will be responsible for the day-to-day supervision of Estates Operations administrative staff Trustwide. The postholder will provide a high-quality administrative support service to the Assistant Head of Estates Operational Services across multiple localities, ensuring effective systems, processes, and staff management are in place.
Key Responsibilities
Administrative Duties
- Supervise Estates Operations administrative staff across Trust sites.
- Operate MICAD and BSTP finance systems for requisitions, purchase cards, fuel receipts, and invoice processing.
- Maintain annual leave, sickness records, and on-call rotas (Rotawatch).
- Draft and circulate notices regarding service disruptions (e.g., generator testing, road closures, maintenance).
- Assist with departmental and regional training coordination and maintain training records.
- Prepare reports and support service improvement projects.
- Maintain effective communication with contractors, engineers, and staff at all levels.
- Act as Contract Administrator for selected operational service and maintenance contracts.
Staff Supervision
- Oversee day-to-day performance, cover arrangements, and morale of admin staff.
- Carry out annual performance reviews and identify development needs.
- Ensure induction, refresher, and update training is delivered.
- Monitor absence in line with Trust policy and ensure accurate record-keeping.
- Participate in recruitment, selection, and where required, disciplinary processes.
- Work collaboratively with management to resolve operational and staffing issues.
General Requirements
- Promote equality of opportunity through actions and behaviours.
- Comply with Trust health and safety, infection prevention, records management, and IT security policies.
- Adhere to the HSC Code of Conduct and maintain professional standards.
- Contribute to continuous service improvement and uphold Trust values of Working Together, Excellence, Openness & Honesty, and Compassion.
- Be flexible to meet service demands, which may include varied working patterns.
Essential Criteria
- HNC/HND or higher qualification in an administrative field with 1 year’s admin experience OR 4 GCSEs (A–C including English & Maths) with 2 years’ admin experience OR 3 years’ admin experience.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Access).
- Full current UK driving licence and access to a vehicle (reasonable adjustments will be considered for applicants with disabilities).
- Strong organisational and problem-solving skills.
- Ability to manage and prioritise workloads, working to tight deadlines.
- Effective communication skills, both written and verbal.
- Ability to work independently and as part of a team.
Desirable Criteria
- Previous experience working in an Estates environment.
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Band 4 Operations Admin Team Leader employer: Total Care Recruitment
Contact Detail:
Total Care Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Band 4 Operations Admin Team Leader
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on the Trust's values and how they align with your own. This will help you show that you're not just a fit for the role, but also for the team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on how your experience matches the key responsibilities listed in the job description, especially around staff supervision and administrative duties.
✨Tip Number 3
Show off your organisational skills! During the interview, be ready to share examples of how you've managed workloads and prioritised tasks in previous roles. This is crucial for the Operations Admin Team Leader position.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email to express your appreciation for the opportunity. It’s a nice touch and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Band 4 Operations Admin Team Leader
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the role of Operations Admin Team Leader. We want to see how you can bring value to our team, so don’t hold back on showcasing your relevant experience!
Show Off Your Skills: Since this role requires proficiency in Microsoft Office and strong organisational skills, be sure to mention specific examples of how you've used these tools effectively in past roles. We love seeing concrete examples that demonstrate your capabilities!
Keep It Professional Yet Personal: While we appreciate professionalism, don’t forget to let your personality shine through! A touch of warmth and authenticity can make your application stand out. Remember, we’re looking for someone who fits well with our team culture.
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. It’s the best way to ensure your application gets into the right hands quickly. Plus, it shows us you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Total Care Recruitment
✨Know Your Stuff
Make sure you’re familiar with the key responsibilities listed in the job description. Brush up on your knowledge of administrative systems like MICAD and BSTP, as well as any relevant finance processes. This will show that you’re not just interested in the role but also prepared to hit the ground running.
✨Showcase Your Leadership Skills
As a Team Leader, you'll need to demonstrate your ability to supervise and motivate staff. Prepare examples from your past experiences where you've successfully managed a team, resolved conflicts, or improved morale. This will help the interviewers see you as a capable leader.
✨Communicate Clearly
Effective communication is key in this role. Practice articulating your thoughts clearly and concisely. You might be asked about how you would handle communication with contractors or staff, so think of specific scenarios where you’ve successfully communicated complex information.
✨Emphasise Flexibility and Problem-Solving
The job requires adaptability and strong problem-solving skills. Be ready to discuss times when you had to adjust to changing circumstances or tackle unexpected challenges. Highlighting your ability to stay calm under pressure will resonate well with the interviewers.
