At a Glance
- Tasks: Provide essential admin support to a Consultant Psychiatrist and the medical team.
- Company: Join a supportive healthcare environment in Hatfield, Hertfordshire.
- Benefits: Gain valuable experience in a dynamic clinical setting with potential for growth.
- Other info: Perfect for those looking to kickstart their career in healthcare administration.
- Why this job: Make a real difference in patient care while developing your organisational skills.
- Qualifications: Experience as a Medical Secretary or in healthcare admin is essential.
The predicted salary is between 31500 - 38500 £ per year.
Role overview - Start Asap
Based in Hatfield, Hertfordshire - make sure you can commute
We are seeking an organised and proactive Medical Secretary to provide comprehensive administrative and secretarial support to the Consultant Psychiatrist(s) and wider multidisciplinary team.
The successful candidate will play a key role in ensuring the smooth day-to-day running of clinical services by managing medical correspondence, coordinating meetings, maintaining accurate patient records, and supporting effective communication across the hospital.
Key Responsibilities
- Provide high-quality secretarial support to Consultants and the wider medical team.
- Audio and copy type clinical correspondence, clinic letters, reports and discharge summaries.
- Manage Consultant diaries, appointments and meetings.
- Coordinate multidisciplinary team (MDT) meetings, preparing agendas, taking minutes and distributing actions.
- Maintain accurate electronic patient records and ensure documentation is filed promptly.
- Liaise professionally with GPs, CAMHS teams, families, commissioners and external healthcare professionals.
- Process referrals and support patient admissions and discharge administration.
- Answer telephone and email enquiries in a professional and confidential manner.
- Ensure all correspondence is completed within agreed timescales.
- Monitor Consultant inboxes and action communications appropriately.
- Support compliance with GDPR, information governance and confidentiality standards.
- Order office supplies and assist with general departmental administration as required.
Person Specification
Essential
- Previous experience working as a Medical Secretary or in a healthcare administrative role.
- Excellent typing skills and Minute taking
- Strong organisational and time management abilities.
- High level of accuracy and attention to detail.
- Excellent verbal and written communication skills.
- Proficient in Microsoft Office (Word, Outlook, Excel and Teams).
- Ability to prioritise workload in a busy clinical environment.
- Understanding of patient confidentiality and GDPR requirements.
Desirable
Medical Secretary in Hatfield employer: Total Assist Recruitment Careers
As a Maintenance Assistant with us, you will join a supportive and collaborative work culture that prioritises employee growth and development. We offer comprehensive training opportunities and a commitment to maintaining a safe and welcoming environment for both staff and service users. Located in a vibrant community, our organisation values the contributions of every team member, ensuring that your role is both meaningful and rewarding.
Contact Details:
Total Assist Recruitment Careers Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Medical Secretary in Hatfield
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like Total Assist Recruitment Careers.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at Total Assist Recruitment Careers.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like Total Assist Recruitment Careers, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace Medical Secretary in Hatfield
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Total Assist Recruitment Careers.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Total Assist Recruitment Careers.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Total Assist Recruitment Careers. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Total Assist Recruitment Careers. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Total Assist Recruitment Careers
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Total Assist Recruitment Careers’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
