At a Glance
- Tasks: Support the Bid Manager in delivering high-quality tender submissions across diverse projects.
- Company: Join a growing design & build consultancy with a collaborative culture.
- Benefits: Competitive salary, hybrid working, and genuine career progression opportunities.
- Other info: Work alongside experienced professionals and gain exposure to high-profile projects.
- Why this job: Be part of exciting projects and make a real impact in a fast-paced environment.
- Qualifications: Experience in bid administration or related fields; strong organisational and communication skills.
The predicted salary is between 35000 - 40000 £ per year.
We're working with a growing multi-disciplinary design & build consultancy looking to appoint a highly organised Bid Assistant/Bid Coordinator to support their successful Bid Manager and play a key role in the delivery of high-quality tender submissions across a diverse portfolio of projects. This is an excellent opportunity for someone who enjoys working in a fast-paced professional environment where attention to detail, organisation and collaboration make a genuine difference to winning new business.
Working alongside an experienced Bid Manager, Directors and multi-disciplinary technical teams, you'll become an integral part of the bid function, coordinating and producing high-quality tender submissions across Building Surveying, Architecture, Mechanical & Electrical Design, Civil & Structural Engineering, BIM, AutoCAD & Revit Design, Building Services and MOD/Defence projects.
The successful candidate will ideally have previous experience within bid administration, bid coordination, proposals, document control or professional services support, although candidates from construction, consultancy, engineering, architecture or similar project-led environments will also be considered.
The Role:
- Support the Bid Manager throughout the full tender and bid lifecycle
- Coordinate tender documentation, submission programmes and key deadlines
- Liaise with Building Surveyors, Architects, Engineers and Design Teams to gather technical information and supporting documentation
- Format, proofread and compile professional bid and tender submissions
- Maintain bid libraries, standard responses, project information and supporting documentation
- Coordinate documentation throughout the bid process, ensuring submissions are accurate, compliant and presented to the highest standard
- Assist with the management of tender opportunities, submission programmes and internal bid planning
- Support post-tender feedback, reporting and continuous improvement initiatives
- Work closely with Directors and technical teams to ensure submissions are delivered on time and reflect the quality and capability of the business
What They're Looking For:
- Previous experience within Bid Administration, Bid Coordination, Tender Support or Proposal Management
- Alternatively, experience within construction, consultancy, engineering, architecture or professional services administration
- Excellent organisational skills with the ability to manage multiple deadlines simultaneously
- Strong written communication and document presentation skills
- Proficient in Microsoft Office, particularly Word, Excel and PowerPoint
- High attention to detail with a methodical and proactive approach
- Comfortable working alongside Directors and multi-disciplinary technical teams
- Positive, collaborative attitude with a willingness to learn and develop
What's On Offer:
- £35,000 – £40,000 depending on experience
- Full Time or Part Time opportunities considered
- Hybrid working with flexibility around business requirements
- Genuine long-term progression within a growing consultancy and bid function
- Opportunity to work alongside an experienced Bid Manager and established leadership team
- Exposure to complex, high-profile projects across commercial, public sector and defence environments
- Supportive culture with autonomy, trust and the opportunity to become an integral part of a successful and growing business
Due to the nature of some projects, applicants will need to be eligible to obtain UK security clearance.
For further information or to apply, please submit your CV and we'll be in touch to discuss the opportunity in more detail.
Bid Assistant employer: Torchlight Recruitment Solutions
Join a dynamic and growing multi-disciplinary design & build consultancy in Portsmouth, where your role as a Bid Assistant will be pivotal in delivering high-quality tender submissions across diverse projects. With a supportive culture that values collaboration and professional growth, you'll have the opportunity to work alongside experienced professionals while enjoying flexible working arrangements and genuine long-term career progression within a reputable firm known for its excellence in the commercial, public sector, and defence environments.
Contact Details:
Torchlight Recruitment Solutions Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Bid Assistant
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Torchlight Recruitment Solutions, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Bid Assistant at Torchlight Recruitment Solutions.
We think you need these skills to ace Bid Assistant
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Torchlight Recruitment Solutions
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
