At a Glance
- Tasks: Manage child data, invoicing, funding applications, and enrolments in a vibrant nursery environment.
- Company: Join the UK's largest employee-owned childcare group, shaping futures since 1990.
- Benefits: Enjoy up to 60% childcare discount, health support, generous holiday allowance, and exclusive discounts.
- Other info: Join a supportive team in a workplace recognised as one of the World’s Happiest.
- Why this job: Be part of a new nursery opening in 2026 and make a real impact from day one.
- Qualifications: Experience in admin roles, strong communication skills, and proficiency in Microsoft Office required.
The predicted salary is between 30000 - 40000 € per year.
Location: Trowbridge, Wiltshire, United Kingdom
Job type: Full Time Permanent
Salary: £12.72 Hour
Contracted Hours: 25-30 hours per week
Overview
At Tops Day Nurseries, we’ve been shaping futures since 1990. As the UK’s largest employee-owned childcare group, we know that valuing people is the key to success. When you join us, you become more than an employee; you become a co-owner with a voice, opportunities to grow, and a share in our success. With over 30 nurseries across the South of England, we provide outstanding early years education and childcare for babies, toddlers, and preschool children. We are always looking for passionate individuals to join us, including Apprentices, Nursery practitioners, Nursery Managers & Casual staff. We’re proud to be recognised as a World’s Happiest Workplace 2025 and one of the Top 10 Apprenticeship Employers in the UK (2024).
About The Role
As our Administrator, you will be a pivotal part of our nursery team, working closely and reporting to the Nursery Manager to uphold our high standards of operational excellence.
About The Nursery
Tops Trowbridge is our brand new nursery opening for 2026. We are looking for a range of enthusiastic people to join our team. It’s a great opportunity to be part of something from the very beginning. If you are looking to be part of something new and build your career, we’d love to hear from you.
Why You’ll Love Working with Us
At Tops Day Nurseries, we believe in rewarding our team for their hard work and dedication. Here are some of the fantastic benefits you’ll enjoy as part of our family:
- Up to 60% childcare discount at Tops Day Nurseries
- Exclusive discounts & rewards via Blue Light Card and Each Person platform (gyms, cinema, shopping, travel & many more)
- Health & wellbeing support – NHS prescriptions, optical care & dental treatment
- A generous holiday allowance – including your birthday off and a wellbeing day
- As well as many more exciting benefits!
Key Responsibilities
- Child Data Management: Maintain accurate records of child and parent information, manage session bookings, monitor occupancy levels, and ensure compliance with regulatory requirements.
- Invoicing: Generate and dispatch invoices promptly, manage deposits and payments, and handle debtors' processes with sensitivity and accuracy.
- Funding Management: Record and process funding applications, including term-time, and stretched funding, liaising with local authorities to ensure timely processing.
- Enquiries & Enrolments: Assist in handling enquiries, manage enrolment processes, and ensure all necessary documentation is completed accurately.
- Documentation & Records: Maintain comprehensive and organised documentation both internally and with external partners.
- Catering & Nursery Milk: Coordinate meal orders, ensuring dietary needs are met, and manage the nursery milk scheme in compliance with government guidelines.
About You
Essential Qualities:
- Experience in administrative roles, preferably within a childcare setting.
- Self-motivated, reliable, and enthusiastic with a strong ability to work effectively under pressure.
- Uphold professionalism with a commitment to handling confidential information sensitively.
- Proficient in Microsoft Office suite (Excel, Word, PowerPoint) and strong administration skills.
- Excellent communication skills, both verbal and written.
- Ability to manage a varied workload, prioritise tasks, and meet deadlines.
- Willingness to engage in Continuous Professional Development (CPD) and adhere to company policies and procedures.
Qualifications:
- GCSE Grade C or Level 4 or above or equivalent.
Important Safeguarding Information:
Because this role involves regulated activity with children, all candidates must:
- Hold (or be willing to obtain) an enhanced DBS check registered on the Update Service. If you don’t yet have one, you’ll need to cover the cost.
- Be eligible to work in regulated roles – not on the Children’s Barred List.
- Successfully complete background and reference checks.
At Tops Day Nurseries, we are an equal opportunities employer, committed to creating an inclusive workplace where everyone feels valued and respected.
Nursery Administrator in Trowbridge employer: Tops Day Nurseries
At Tops Day Nurseries, we pride ourselves on being the UK’s largest employee-owned childcare group, where every team member is valued as a co-owner. Located in Trowbridge, our new nursery opening in 2026 offers a unique opportunity to be part of a pioneering team dedicated to providing exceptional early years education. With generous benefits, a supportive work culture, and a commitment to employee growth, we ensure that our staff not only thrive professionally but also enjoy a fulfilling work-life balance.
StudySmarter Expert Advice🤫
We think this is how you could land Nursery Administrator in Trowbridge
✨Tip Number 1
Network like a pro! Reach out to your connections in the childcare sector or join local groups. You never know who might have the inside scoop on job openings at Tops Day Nurseries.
✨Tip Number 2
Prepare for that interview! Research Tops Day Nurseries and think about how your skills can contribute to our mission. Show us your passion for early years education and how you can help shape futures.
✨Tip Number 3
Be proactive! If you see a role that excites you, don’t wait for the perfect moment. Apply through our website and let us know why you’re the right fit for the Nursery Administrator position.
✨Tip Number 4
Follow up after your application! A quick email to express your enthusiasm can set you apart. We love seeing candidates who are genuinely interested in joining our team at Tops Day Nurseries.
We think you need these skills to ace Nursery Administrator in Trowbridge
Some tips for your application 🫡
Show Your Passion:When you're writing your application, let your enthusiasm for working with children shine through. We want to see that you’re genuinely excited about the role and how you can contribute to our nursery team.
Tailor Your CV:Make sure your CV is tailored to the Nursery Administrator role. Highlight any relevant experience in administrative roles, especially in childcare settings, and don’t forget to mention your skills in Microsoft Office!
Be Clear and Concise:Keep your application clear and to the point. Use bullet points where possible to make it easy for us to read. We appreciate a well-structured application that gets straight to the important bits!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity at Tops Trowbridge!
How to prepare for a job interview at Tops Day Nurseries
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of a Nursery Administrator. Familiarise yourself with child data management, invoicing, and funding processes. This will show that you're serious about the role and ready to hit the ground running.
✨Show Your Passion
Tops Day Nurseries values passionate individuals. Be prepared to share why you love working in childcare and how you can contribute to creating a positive environment for children and parents alike. Your enthusiasm can set you apart from other candidates.
✨Demonstrate Your Skills
Highlight your administrative skills, especially your proficiency in Microsoft Office. Bring examples of how you've managed workloads or improved processes in previous roles. This will help the interviewers see how you can add value to their team.
✨Ask Thoughtful Questions
Prepare some questions about the nursery's vision and how the administrator role fits into it. This shows that you're not just interested in the job, but also in being part of the nursery's future. It’s a great way to demonstrate your commitment to the role.
