At a Glance
- Tasks: Manage child data, invoicing, funding applications, and enrolments in a nursery setting.
- Company: Join Tops Day Nurseries, a leading childcare provider with a commitment to excellence.
- Benefits: Earn £12.72 per hour with 40 hours a week and gain valuable experience.
- Other info: Opportunity for professional development and a chance to make a difference.
- Why this job: Be a key player in a nurturing environment while developing your admin skills.
- Qualifications: GCSE Grade C or Level 4 and experience in administrative roles preferred.
The predicted salary is between 25000 - 27000 £ per year.
Location: Poole, Dorset, United Kingdom
Job type: Full Time Temporary
Salary: £12.72 per hour
Contracted Hours: 40 hours per week
Note: This role is a maternity cover and will finish in April 2027.
About The Role
As our Administrator, you will be a pivotal part of our nursery team, working closely and reporting to the Nursery Manager to uphold our high standards of operational excellence.
Key Responsibilities
- Child Data Management: Maintain accurate records of child and parent information, manage session bookings, monitor occupancy levels, and ensure compliance with regulatory requirements.
- Invoicing: Generate and dispatch invoices promptly, manage deposits and payments, and handle debtors' processes with sensitivity and accuracy.
- Funding Management: Record and process funding applications, including term-time and stretched funding, liaising with local authorities to ensure timely processing.
- Enquiries & Enrolments: Assist in handling enquiries, manage enrolment processes, and ensure all necessary documentation is completed accurately.
- Documentation & Records: Maintain comprehensive and organised documentation both internally and with external partners.
- Catering & Nursery Milk: Coordinate meal orders, ensuring dietary needs are met, and manage the nursery milk scheme in compliance with government guidelines.
About You
- Experience in administrative roles, preferably within a childcare setting.
- Self‑motivated, reliable, and enthusiastic with a strong ability to work effectively under pressure.
- Uphold professionalism with a commitment to handling confidential information sensitively.
- Proficient in Microsoft Office suite (Excel, Word, PowerPoint) and strong administration skills.
- Excellent communication skills, both verbal and written.
- Ability to manage a varied workload, prioritise tasks, and meet deadlines.
- Willingness to engage in Continuous Professional Development (CPD) and adhere to company policies and procedures.
Qualifications
- GCSE Grade C or Level 4 or above or equivalent.
Important Safeguarding Information
- Hold (or be willing to obtain) an enhanced DBS check registered on the Update Service.
- If you don’t yet have one, you’ll need to cover the cost.
- Be eligible to work in regulated roles- not on the Children’s Barred List.
- Successfully complete background and reference checks.
At Tops Day Nurseries, we are an equal opportunities employer, committed to creating an inclusive workplace where everyone feels valued and respected.
Nursery Admin & Data Operations Coordinator in Poole employer: Tops Day Nurseries
At Tops Day Nurseries, we pride ourselves on being an exceptional employer, offering a supportive and inclusive work environment in Poole, Dorset. Our commitment to employee growth is evident through continuous professional development opportunities, while our collaborative culture ensures that every team member feels valued and empowered to contribute to our mission of providing outstanding childcare. Join us for a rewarding career where your administrative skills will make a meaningful impact on the lives of children and families in our community.
StudySmarter Expert Advice🤫
We think this is how you could land Nursery Admin & Data Operations Coordinator in Poole
✨Tip Number 1
Network like a pro! Reach out to your connections in the childcare sector and let them know you're on the lookout for opportunities. You never know who might have the inside scoop on a role that’s perfect for you.
✨Tip Number 2
Prepare for interviews by researching the nursery's values and practices. Show us that you’re not just interested in the job, but that you genuinely care about the children and families you'll be working with.
✨Tip Number 3
Practice your communication skills! Since this role involves a lot of interaction, being able to articulate your thoughts clearly will set you apart. Consider mock interviews with friends or family to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows us you’re serious about joining our team at Tops Day Nurseries.
We think you need these skills to ace Nursery Admin & Data Operations Coordinator in Poole
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Nursery Admin & Data Operations Coordinator role. Highlight your relevant experience in administrative roles, especially within childcare settings, and showcase your skills in managing data and documentation.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our nursery team. Mention your enthusiasm for working with children and your commitment to maintaining high operational standards.
Showcase Your Skills:Don’t forget to highlight your proficiency in Microsoft Office and your excellent communication skills. We want to see how you can manage a varied workload and prioritise tasks effectively, so give us examples!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and keep track of all the amazing candidates like you!
How to prepare for a job interview at Tops Day Nurseries
✨Know Your Stuff
Before the interview, make sure you’re familiar with the nursery's operations and values. Research Tops Day Nurseries and understand their approach to childcare and administration. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Skills
Prepare examples from your past experiences that highlight your administrative skills, especially in a childcare setting. Be ready to discuss how you've managed data, invoicing, or handled enquiries effectively. Specific examples will demonstrate your capability and fit for the role.
✨Be Professional Yet Personable
While professionalism is key, don’t forget to let your personality shine through. The nursery environment thrives on communication and rapport, so be friendly and approachable during the interview. This will help the interviewers see how well you might fit into their team.
✨Ask Thoughtful Questions
Prepare some insightful questions about the nursery’s operations, team dynamics, or future plans. This shows that you’re not just interested in the job but also in how you can contribute to the nursery’s success. It’s a great way to engage with the interviewers and leave a lasting impression.
