At a Glance
- Tasks: Manage child data, invoicing, funding applications, and enrolments in a vibrant nursery environment.
- Company: Join the UK's largest employee-owned childcare group, shaping futures since 1990.
- Benefits: Enjoy up to 60% childcare discount, health support, generous holiday allowance, and exclusive discounts.
- Other info: Join a supportive team recognised as one of the Top 10 Apprenticeship Employers in the UK.
- Why this job: Be part of a new nursery opening in 2026 and make a real impact from the start.
- Qualifications: Experience in admin roles, strong communication skills, and proficiency in Microsoft Office.
The predicted salary is between 30000 - 40000 £ per year.
Location: Trowbridge, Wiltshire, United Kingdom
Job type: Full Time Permanent
Salary: £12.72 Hour
Contracted Hours: 25-30 hours per week
Why Join Tops Day Nurseries?
At Tops Day Nurseries, we've been shaping futures since 1990. As the UK's largest employee-owned childcare group, we know that valuing people is the key to success. When you join us, you become more than an employee; you become a co-owner with a voice, opportunities to grow, and a share in our success. With over 30 nurseries across the South of England, we provide outstanding early years education and childcare for babies, toddlers, and preschool children.
About the Role
As our Administrator, you will be a pivotal part of our nursery team, working closely and reporting to the Nursery Manager to uphold our high standards of operational excellence.
About the Nursery
Tops Trowbridge is our brand new nursery opening for 2026. We are looking for a range of enthusiastic people to join our team. It's a great opportunity to be part of something from the very beginning. If you are looking to be part of something new and build your career, then we'd love to hear from you.
Why You'll Love Working with Us
At Tops Day Nurseries, we believe in rewarding our team for their hard work and dedication. Here are some of the fantastic benefits you'll enjoy as part of our family:
- Up to 60% childcare discount at Tops Day Nurseries
- Exclusive discounts & rewards via Blue Light Card and Each Person platform (gyms, cinema, shopping, travel & many more)
- Health & wellbeing support - NHS prescriptions, optical care & dental treatment
- A generous holiday allowance - including your birthday off & a wellbeing day
- As well as many more exciting benefits
Key Responsibilities
- Child Data Management: Maintain accurate records of child and parent information, manage session bookings, monitor occupancy levels, and ensure compliance with regulatory requirements.
- Invoicing: Generate and dispatch invoices promptly, manage deposits and payments, and handle debtors' processes with sensitivity and accuracy.
- Funding Management: Record and process funding applications, including term-time and stretched funding, liaising with local authorities to ensure timely processing.
- Enquiries & Enrolments: Assist in handling enquiries, manage enrolment processes, and ensure all necessary documentation is completed accurately.
- Documentation & Records: Maintain comprehensive and organised documentation both internally and with external partners.
- Catering & Nursery Milk: Coordinate meal orders, ensuring dietary needs are met, and manage the nursery milk scheme in compliance with government guidelines.
Essential Qualities
- Experience in administrative roles, preferably within a childcare setting.
- Self-motivated, reliable, and enthusiastic with a strong ability to work effectively under pressure.
- Uphold professionalism with a commitment to handling confidential information sensitively.
- Proficient in Microsoft Office suite (Excel, Word, PowerPoint) and strong administration skills.
- Excellent communication skills, both verbal and written.
- Ability to manage a varied workload, prioritise tasks, and meet deadlines.
- Willingness to engage in Continuous Professional Development (CPD) and adhere to company policies and procedures.
Qualifications
GCSE Grade C or Level 4 or above or equivalent.
Important Safeguarding Information
Because this role involves regulated activity with children, all candidates must:
- Hold (or be willing to obtain) an enhanced DBS check registered on the Update Service.
- If you don't yet have one, you'll need to cover the cost.
- Be eligible to work in regulated roles - not on the Children's Barred List.
- Successfully complete background and reference checks.
At Tops Day Nurseries, we are an equal opportunities employer, committed to creating an inclusive workplace where everyone feels valued and respected.
Apply Now
Excited to make a difference? Take the next step in your career and join Tops Day Nurseries.
Nursery Administrator in London employer: Tops Day Nurseries
At Tops Day Nurseries, we pride ourselves on being the UK's largest employee-owned childcare group, where every team member is a co-owner with a voice and opportunities for growth. Located in Trowbridge, our new nursery opening in 2026 offers a vibrant work culture, generous benefits including up to 60% childcare discount, health and wellbeing support, and a commitment to professional development, making it an ideal place for passionate individuals to build their careers in early years education.
StudySmarter Expert Advice🤫
We think this is how you could land Nursery Administrator in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the childcare sector or join local groups. You never know who might have the inside scoop on job openings at Tops Day Nurseries.
✨Tip Number 2
Prepare for that interview! Research Tops Day Nurseries, understand their values, and think about how your skills as an administrator can contribute to their mission. Show them you’re not just another candidate!
✨Tip Number 3
Practice makes perfect! Get a friend to do a mock interview with you. This will help you feel more confident and articulate when discussing your experience and how it aligns with the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, you’ll find all the latest opportunities right there, including the exciting new roles at Tops Trowbridge!
We think you need these skills to ace Nursery Administrator in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Nursery Administrator role. Highlight your relevant experience in administration, especially within childcare settings, and show us how you can contribute to our team.
Show Your Enthusiasm:We love passionate individuals! In your application, let us know why you're excited about joining Tops Day Nurseries and what makes you a great fit for our new nursery in Trowbridge.
Be Clear and Concise:When writing your application, keep it straightforward. Use clear language and structure your information well so we can easily see your qualifications and experience. Remember, first impressions count!
Apply Through Our Website:To make sure your application gets to us directly, apply through our website. This way, you’ll be part of our system from the get-go, and we can process your application smoothly.
How to prepare for a job interview at Tops Day Nurseries
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of a Nursery Administrator. Familiarise yourself with child data management, invoicing, and funding processes. This will show that you're serious about the role and ready to hit the ground running.
✨Show Your Passion
Tops Day Nurseries values enthusiasm and a genuine love for childcare. Be prepared to share why you want to work in this field and how your experiences align with their mission. A personal story or two can really help convey your passion!
✨Practice Makes Perfect
Rehearse common interview questions related to administration and childcare. Think about scenarios where you've demonstrated strong communication skills or handled sensitive information. Practising your answers will help you feel more confident during the actual interview.
✨Ask Thoughtful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the nursery's approach to professional development or how they support their staff. This shows that you're not just interested in the job, but also in being part of their community.
