At a Glance
- Tasks: Manage child data, invoicing, funding applications, and enrolments in a vibrant nursery environment.
- Company: Join the UK's largest employee-owned childcare group, shaping futures since 1990.
- Benefits: Enjoy up to 60% childcare discount, health support, generous holiday allowance, and exclusive discounts.
- Other info: Join a supportive team in a recognised World’s Happiest Workplace.
- Why this job: Be part of a brand new nursery opening in 2026 and make a real impact.
- Qualifications: Experience in admin roles, strong communication skills, and proficiency in Microsoft Office.
The predicted salary is between 30000 - 40000 £ per year.
Location: Trowbridge, Wiltshire, United Kingdom
Job type: Full Time Permanent
Salary: £12.72 Hour
Contracted Hours: 25-30 hours per week
Why Join Tops Day Nurseries? At Tops Day Nurseries, we’ve been shaping futures since 1990. As the UK’s largest employee-owned childcare group, we know that valuing people is the key to success. When you join us, you become more than an employee; you become a co-owner with a voice, opportunities to grow, and a share in our success. With over 30 nurseries across the South of England, we provide outstanding early years education and childcare for babies, toddlers, and preschool children. We’re proud to be recognised as a World’s Happiest Workplace 2025 and one of the Top 10 Apprenticeship Employers in the UK (2024).
About the Role: As our Administrator, you will be a pivotal part of our nursery team, working closely and reporting to the Nursery Manager to uphold our high standards of operational excellence.
About the Nursery: Tops Trowbridge is our brand new nursery opening for 2026. We are looking for a range of enthusiastic people to join our team. It’s a great opportunity to be part of something from the very beginning. If you are looking to be part of something new & build your career then we’d love to hear from you.
Why You’ll Love Working with Us: At Tops Day Nurseries, we believe in rewarding our team for their hard work and dedication. Here are some of the fantastic benefits you’ll enjoy as part of our family:
- Up to 60% childcare discount at Tops Day Nurseries
- Exclusive discounts & rewards via Blue Light Card and Each Person platform (gyms, cinema, shopping, travel & many more)
- Health & wellbeing support- NHS prescriptions, optical care & dental treatment
- A generous holiday allowance- including your birthday off & a wellbeing day
- As well as many more exciting benefits
Key Responsibilities:
- Child Data Management: Maintain accurate records of child and parent information, manage session bookings, monitor occupancy levels, and ensure compliance with regulatory requirements.
- Invoicing: Generate and dispatch invoices promptly, manage deposits and payments, and handle debtors' processes with sensitivity and accuracy.
- Funding Management: Record and process funding applications, including term-time, and stretched funding, liaising with local authorities to ensure timely processing.
- Enquiries & Enrolments: Assist in handling enquiries, manage enrolment processes, and ensure all necessary documentation is completed accurately.
- Documentation & Records: Maintain comprehensive and organised documentation both internally and with external partners.
- Catering & Nursery Milk: Coordinate meal orders, ensuring dietary needs are met, and manage the nursery milk scheme in compliance with government guidelines.
Essential Qualities:
- Experience in administrative roles, preferably within a childcare setting.
- Self-motivated, reliable, and enthusiastic with a strong ability to work effectively under pressure.
- Uphold professionalism with a commitment to handling confidential information sensitively.
- Proficient in Microsoft Office suite (Excel, Word, PowerPoint) and strong administration skills.
- Excellent communication skills, both verbal and written.
- Ability to manage a varied workload, prioritise tasks, and meet deadlines.
- Willingness to engage in Continuous Professional Development (CPD) and adhere to company policies and procedures.
Qualifications: GCSE Grade C or Level 4 or above or equivalent.
Important Safeguarding Information: Because this role involves regulated activity with children, all candidates must:
- Hold (or be willing to obtain) an enhanced DBS check registered on the Update Service.
- Be eligible to work in regulated roles- not on the Children’s Barred List.
- Successfully complete background and reference checks.
At Tops Day Nurseries, we are an equal opportunities employer, committed to creating an inclusive workplace where everyone feels valued and respected.
Excited to make a difference? Take the next step in your career and join Tops Day Nurseries.
Nursery Administrator in England employer: Tops Day Nurseries
At Tops Day Nurseries, we pride ourselves on being the UK’s largest employee-owned childcare group, where every team member is valued as a co-owner with a voice in our success. Located in Trowbridge, our new nursery opening in 2026 offers a unique opportunity to be part of a fresh and dynamic environment, with generous benefits including up to 60% childcare discount, health and wellbeing support, and a commitment to professional growth. Join us in shaping futures while enjoying a rewarding work culture that celebrates dedication and inclusivity.
StudySmarter Expert Advice🤫
We think this is how you could land Nursery Administrator in England
✨Tip Number 1
Network like a pro! Reach out to your connections in the childcare sector or join relevant groups on social media. You never know who might have the inside scoop on job openings at Tops Day Nurseries!
✨Tip Number 2
Prepare for that interview! Research Tops Day Nurseries, understand our values, and think about how your skills align with what we do. Practise common interview questions so you can shine when it’s your turn to impress us.
✨Tip Number 3
Show your enthusiasm! When you apply through our website, make sure your passion for early years education comes through. A genuine love for working with children can set you apart from the crowd.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way. It shows you’re keen and keeps you fresh in our minds as we make our decisions.
We think you need these skills to ace Nursery Administrator in England
Some tips for your application 🫡
Show Your Passion:When writing your application, let your enthusiasm for working with children shine through. We want to see that you’re genuinely excited about the role and how you can contribute to our nursery team.
Tailor Your CV:Make sure your CV highlights relevant experience, especially in administrative roles or childcare settings. We love seeing how your skills align with what we’re looking for, so don’t hold back!
Be Clear and Concise:Keep your application straightforward and to the point. We appreciate clarity, so make sure to communicate your qualifications and experiences without any fluff. This helps us see your potential quickly!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Tops Day Nurseries
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of a Nursery Administrator. Familiarise yourself with child data management, invoicing, and funding processes. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Skills
Highlight your administrative experience, especially in childcare settings. Be ready to discuss how you've managed records, handled enquiries, or coordinated meal orders in the past. Use specific examples to demonstrate your proficiency in Microsoft Office and your ability to manage a varied workload.
✨Emphasise Communication
Excellent communication skills are crucial for this role. Prepare to discuss how you’ve effectively communicated with parents, colleagues, and external partners. Think of examples where your communication made a positive impact, whether it was resolving an issue or ensuring clarity in documentation.
✨Be Yourself and Ask Questions
Interviews are a two-way street! Be authentic and let your enthusiasm for the role shine through. Prepare thoughtful questions about the nursery's values, team dynamics, and opportunities for professional development. This shows you're not just interested in the job, but also in being part of their community.
