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For Companies At a Glance
- Tasks: Support C-Suite executives and manage daily operations in a dynamic office environment.
- Company: Leading European defense-technology manufacturer with a mission-driven culture.
- Benefits: Competitive salary, international exposure, and a supportive work culture.
- Why this job: Join a purpose-driven team making a real impact on global security.
- Qualifications: Experience as an Executive Assistant and strong organisational skills.
- Other info: Ideal for proactive individuals passionate about tech and innovation.
The predicted salary is between 36000 - 60000 ÂŁ per year.
Our client is a leading European defense-technology manufacturer with over 600 employees worldwide, driving innovation and resilience across Europe and beyond. The company develops cutting-edge solutions that strengthen Ukraine's and Europe's defense capabilities and contribute to global security. This is a mission-driven organization combining high technical standards with a powerful sense of purpose: supporting Europe's independence through technology, innovation, and international collaboration.
The Role
We're seeking an experienced Executive Assistant to the CâSuite & Office Manager to support senior leadership and oversee dayâtoâday operations in the company's London office. You will be a key point of contact for executives, internal teams, and external partners, helping ensure smooth communication and efficient coordination across a fastâgrowing, international environment. This role is ideal for a proactive, highly organized professional who thrives in dynamic settings and who feels inspired by the company's mission.
Key Responsibilities
- Provide highâlevel executive support to the CâSuite, including calendar management, travel coordination, and meeting preparation
- Act as the main administrative point for the London office, ensuring smooth daily operations
- Liaise with global teams and stakeholders across multiple countries and time zones
- Support internal communications, documentation, and special projects
- Maintain confidentiality and handle sensitive information with discretion
- Contribute to a positive, missionâdriven office culture
Requirements
- Proven experience as an Executive Assistant, Personal Assistant, or Office Manager in an international or fastâpaced environment
- Fluent in English, written and spoken. Ideally, in a combination with Finnish, Estonian, Latvian, Lithuanian, or Polish.
- Strong organizational and multitasking skills with a proactive mindset
- Excellent communication and interpersonal skills
- A genuine interest in Europe's tech, innovation, and defense sectors is highly valued
What's Offered
- The opportunity to be part of a purposeâdriven company making a tangible impact
- Competitive compensation package
- International exposure and collaboration with topâtier professionals
- A dynamic, supportive, and valuesâled culture
Executive Assistant in London employer: TopRecroot
Contact Detail:
TopRecroot Recruiting Team
StudySmarter Expert Advice đ¤Ť
We think this is how you could land Executive Assistant in London
â¨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend relevant events, and donât be shy about letting people know youâre on the lookout for an Executive Assistant role. You never know who might have the perfect opportunity waiting for you!
â¨Tip Number 2
Prepare for interviews by researching the companyâs mission and values. Since this role is all about supporting a purpose-driven organisation, showing that you understand and resonate with their goals will set you apart from the competition.
â¨Tip Number 3
Practice your communication skills! As an Executive Assistant, youâll need to liaise with various stakeholders. Role-play common scenarios with a friend or family member to boost your confidence and ensure you can handle any situation that comes your way.
â¨Tip Number 4
Donât forget to apply through our website! Weâve got loads of exciting opportunities, and applying directly can give you a better chance of getting noticed. Plus, itâs super easy to keep track of your applications!
We think you need these skills to ace Executive Assistant in London
Some tips for your application đŤĄ
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in supporting C-Suite executives and managing office operations. We want to see how your skills align with our mission-driven environment!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to express your passion for the tech and defense sectors, and explain why youâre excited about joining our team. Let us know how you can contribute to our purpose-driven culture.
Showcase Your Multitasking Skills: In your application, give examples of how you've successfully managed multiple tasks in fast-paced environments. We love proactive individuals who can juggle various responsibilities while keeping everything running smoothly!
Apply Through Our Website: We encourage you to apply directly through our website. Itâs the best way for us to receive your application and ensures you donât miss out on any important updates. Plus, we love seeing applications come in through our own platform!
How to prepare for a job interview at TopRecroot
â¨Know the Company Inside Out
Before your interview, dive deep into the company's mission and values. Understand their role in the defence technology sector and how they contribute to global security. This will not only impress your interviewers but also help you align your answers with their goals.
â¨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage multiple tasks is crucial. Prepare examples from your past experiences where you successfully juggled various responsibilities. Highlight your proactive approach to problem-solving and how you keep everything running smoothly.
â¨Communicate Clearly and Confidently
Strong communication skills are key for this role. Practice articulating your thoughts clearly and confidently. Be ready to discuss how you've facilitated communication between teams or managed sensitive information in previous positions.
â¨Demonstrate Cultural Awareness
Given the international nature of the role, show that you understand and appreciate different cultures. If you speak any of the preferred languages, mention them! Share experiences where youâve worked with diverse teams or adapted to different cultural contexts.
