Accounts Administrator in Northampton

Responsible for reviewing and reconciling purchase ledger accounts, inputting invoices, resolving queries (internal and external) and processing payments to external suppliers. Support the wider finance team including assisting with sales ledger, general ledgers and ad‑hoc requests. Previous purchase ledger (including foreign suppliers and VAT/Duty experience) is essential.

Strategy and Plan
Ensure that the purchase ledger is maintained to a high level. This includes the set‑up of new accounts, supplier account maintenance, prompt resolution of queries and ensuring that payments are made within terms. This will include resolving delivery or account issues. Liaise with suppliers, warehouse team and the procurement team on invoices, deliveries and account queries in a professional manner and resolve issues where possible. Work closely and collectively within the finance team, providing support when and where needed.

People and Leadership
Maintain strong working relationships with all departments of the business, especially procurement and warehouse. Maintain and build on relationships with suppliers. Work well within the finance team at Pro Tiler Tools as well as the wider Topps Group. Manage day‑to‑day communications with the management team.

Financial and Commercials
Process supplier invoices, ensuring costs and quantities are verified against purchase orders and delivery notes. Seek approval of non‑stock invoices and process them to correct nominal ledger codes. Ensure that all deliveries sent directly from the supplier to the customer are correct. Notify supplier of any damages, pricing issues or missing items in a timely manner (working closely with Procurement). Reconcile all supplier statements monthly, ensuring that payments are made within agreed terms and that missing invoices are received and documented before the ledgers are closed for the period. Prepare routine weekly and monthly payment runs. Process foreign invoices (in currency) and prepare foreign payment schedules (including future payments). Prepare the quarterly VAT return and maintain detailed import duty reconciliations (including duty deferment accounts). Initiate and implement procedural changes for continuous improvement (key focus). Work with strict month‑end timetables for group reporting. Provide cover within the finance team during busy periods, which may include sales ledger, purchases ledger, general ledger, cash and bank reconciliation, foreign invoices, compliance and audit and ad‑hoc finance tasks as per business or departmental needs. Collaborate freely with all departments within the organisation to align operational goals with overall organisational objectives.

Key Stakeholders
Heads of departments at Pro Tiler Tools, including MD. Warehouse supervisors and warehouse operatives. Procurement team. External suppliers.

Qualifications
Strong purchase‑ledger control process and experience dealing with suppliers. Excellent organisational, time‑management and decision‑making skills. Great attention to detail. Advanced knowledge of Microsoft Office programmes, including Excel and Outlook. Strong verbal and written communication skills. Problem‑solving skills. Good numerical and analytical skills.

Desirable
Knowledge of the industry. Knowledge of financial systems.

Benefits
In a culture where hard work is recognised and great results are rewarded, you can look forward to a company bonus that will give you a share of our success (up to 20% of your base salary). Then there's a generous staff discount, pension and life assurance, a holiday allowance that increases with length of service and a wide range of other benefits. Plus, flexible working, free on‑site parking, generous discounts on products and services and more.

Equal Opportunity Statement
We actively welcome applications from individuals of all races, ethnicities, genders, sexual orientations, abilities, ages, religions and socio‑economic backgrounds. If you need any adjustments during the recruitment process, just let us know – we’re here to support you. Join us in shaping a culture where inclusion is more than a policy – it’s a daily practice. At Topps Group we believe that diversity isn’t just a box to tick and are committed to creating an authentic "One Topps" culture, where our colleagues feel included and supported regardless of who they are or where they are from.