At a Glance
- Tasks: Support our Operations team with various administrative tasks and ensure smooth operations.
- Company: Join Toppesfield, the UK's largest independent surfacing contractor with a people-first culture.
- Benefits: Enjoy 25 days leave, performance bonuses, and a supportive work environment.
- Other info: Join us in making a real impact while enjoying a vibrant company culture.
- Why this job: Be part of a collaborative team that values your contributions and offers growth opportunities.
- Qualifications: Strong communication skills, attention to detail, and a proactive attitude are essential.
The predicted salary is between 31500 - 38500 £ per year.
About Toppesfield
Toppesfield isn't just about surfacing; it's about our ToppTeam. Founded in 2004, we've grown into the UK's largest independent surfacing contractor, delivering projects nationwide for clients throughout the UK and working across a wide range of sectors. Our success isn't just about numbers; it's about our incredible team and our shared commitment to excellence. At Toppesfield, our people are our strength. Collaboration is at the heart of everything we do, and it's what sets us apart.
Role Responsibility:
Your primary responsibility will be to support our Operations department and Contract Managers with a variety of administrative tasks.
Key Responsibilities:
- Provide general administrative support, including handling phone calls and management of Contracts Managers mailbox.
- Act as the primary point of contact for clients regarding induction and delivery processes and arrange the administration of documents required.
- Coordinate and manage the booking of material movements, ensuring smooth and timely operations.
- Management of the daily reports, track, chase and report on any issues to the Site Operations teams to resolve.
- Administer the creation of Job Packs for Supervisors in advance.
- Develop and manage a visual tracker to record site issues and create reporting mechanism.
- Maintain project documentation, including contracts, drawings, specifications, and other relevant records.
- Facilitate effective communication between internal teams, clients, subcontractors, and suppliers.
- Administer and manage operational client inductions.
- Facilitate the regional meetings, scheduling dates, booking meeting rooms, creation of agenda and reporting on actions.
- Assist in the preparation and distribution of reports, documents.
- Manage and arrange the hire and off hire of all small tools.
- Liaise with Supply Chain Partners as required.
- Providing administrative support to other departments or projects as needed.
The Ideal Candidate:
- Excellent communication skills, both written and verbal.
- High attention to detail.
- Detail-oriented with strong analytical and problem-solving skills.
- A proactive and can-do attitude.
- Good time management with the ability to be flexible in your approach to work.
Our Benefits:
- Generous Leave: 25 days annual leave plus bank holidays, annual leave buy and sell scheme, and years’ service entitlement increase.
- People First Initiatives: Cycle to Work Scheme, Birthday Bonus, Discount Portal, and Company Social Events, Saving Scheme and Life Assurance.
- Family Focused: Enhanced Maternity, Paternity and Adoption leave.
- Employee Assistance Programme: Access to support services for personal and professional wellbeing.
- Performance Bonus: Eligibility for performance-based bonuses.
- Employee Referral Scheme: Earn rewards for referring new ToppTeam members.
- Employee Volunteering Programme: Opportunities to give back to the communities we work in.
- Learning and Development: Continuous growth opportunities and training.
- Supportive Culture: A collaborative working environment with opportunities for future progression.
Operations Administrator in Claydon employer: Toppesfield Limited
At Toppesfield, we pride ourselves on being more than just the UK's largest independent surfacing contractor; we are a community that values collaboration and excellence. Our Birmingham depot offers a supportive work culture with generous benefits, including 25 days of annual leave, enhanced family leave, and continuous learning opportunities, ensuring that every team member can thrive and grow within our organisation. Join us to be part of a success story where your contributions truly matter and where you can make a meaningful impact in a dynamic environment.
