Office Manager (6-Month Contract)

Toluna is the global research and insights leader that enables businesses to make smarter, data-driven decisions – faster. We partner with the world’s leading brands, delivering impact through our advanced technology platform, comprehensive solution portfolio, global first-party panel, and world-class team of research experts. We are making investments in artificial intelligence to enhance automation, accelerate insight delivery, and unlock deeper understanding. Toluna operates in 70+ countries, redefining the future of insights. Learn more at www.tolunacorporate.com

Responsibilities

• Office Admin: Greeting people coming into the office, organisisng access passes, travel arrangements and visas
• Keeping office kitchen and stationary fully stocked.
• Organising and preparing for meetings, drinks etc (internal and external, social and business)
• Firemarshall for the UK office
• Organising for cover from Grads whenever OM is not in the office
• Managing the relationship with the building management on any repair, maintenance and H&S issues
• Managing company credit cards.
• Managing our team / people
• Supporting the team and onboarding and welcoming new people
• Working with Managing Director (MD) and Research Directors (RD) on staff issues / changes and general office management
• Supporting MDs
• Being responsive to requests and supporting ad-hoc requests from MDs
• Supporting the IT team for UK office
• Arranging new / replacement laptops
• Basic fixes to printers / serves under IT team support
• Checking server connections and team network connections
• Finance support
• London office contact for accounts and finance team
• Assisting with the processing and coding of invoices and expenses
• Calling all direct debits for accounts department and sourcing invoices

Your profile

• Has excellent organisational skills
• Is flexible and likes to work within a dynamic, international organization
• Can work independently as well as in a team
• Can express him/herself professionally verbally and in writing
• Can express themself perfectly in English, both verbally and in writing.

Our Values

• Acting with Ownership- Demonstrating individual accountability
• Bringing a forward mindset- Being action-oriented, bold and entrepreneurial
• Collaborating with Curiosity- Exhibiting teamwork through togetherness
• Discussing openly, committing jointly- Sharing your views openly
• Embracing empathy- Being egoless & caring

What we Offer

At Toluna, we’re all about creating a welcoming, diverse workplace where everyone can thrive. We offer competitive pay, great benefits, and plenty of opportunities to grow within our global team. Inclusion and respect are at the heart of what we do. Our community connects over 72 million people across 70 countries. If you’re passionate about making an impact, we’d love to have you on board.

• Competitive salary package
• Medical Insurance
• Life insurance

Join our global team. We welcome big thinking and reward great work.