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For Companies At a Glance
- Tasks: Manage office operations, support team onboarding, and coordinate meetings.
- Company: Join a dynamic, international organisation that values diversity and inclusion.
- Benefits: Competitive salary, annual bonuses, medical and life insurance.
- Why this job: Be part of a vibrant team making a real impact in a global community.
- Qualifications: Excellent organisational skills and ability to work independently or in a team.
- Other info: Opportunities for personal growth and development in a supportive environment.
The predicted salary is between 28800 - 43200 £ per year.
About Us
Responsibilities:
- Greeting people coming into the office, organising access passes, travel arrangements and visas.
- Keeping office kitchen and stationery fully stocked.
- Organising and preparing for meetings, drinks etc (internal and external, social and business).
- Firemarshall for the UK office.
- Organising for cover from Grads whenever OM is not in the office.
- Managing the relationship with the building management on any repair, maintenance and H&S issues.
- Managing company credit cards.
- Supporting the team and onboarding and welcoming new people.
- Working with Managing Director (MD) and Research Directors (RD) on staff issues / changes and general office management.
- Being responsive to requests and supporting ad-hoc requests from MDs.
- Supporting the IT team for UK office.
- Arranging new / replacement laptops.
- Basic fixes to printers / servers under IT team support.
- Checking server connections and team network connections.
- London office contact for accounts and finance team.
- Assisting with the processing and coding of invoices and expenses.
- Calling all direct debits for accounts department and sourcing invoices.
Your profile:
- Has excellent organisational skills.
- Is flexible and likes to work within a dynamic, international organization.
- Can work independently as well as in a team.
- Can express him/herself professionally verbally and in writing.
- Can express themself perfectly in English, both verbally and in writing.
Our Values:
- Acting with Ownership - Demonstrating individual accountability.
- Bringing a forward mindset - Being action-oriented, bold and entrepreneurial.
- Collaborating with Curiosity - Exhibiting teamwork through togetherness.
- Discussing openly, committing jointly - Sharing your views openly.
- Embracing empathy - Being egoless & caring.
What we Offer:
At Toluna, we’re all about creating a welcoming, diverse workplace where everyone can thrive. We offer competitive pay, great benefits, and plenty of opportunities to grow within our global team. Inclusion and respect are at the heart of what we do. Our community connects over 72 million people across 70 countries. If you’re passionate about making an impact, we’d love to have you on board.
Competitive salary package, annual bonuses, medical insurance, life insurance.
Office Manager employer: Toluna
Contact Detail:
Toluna Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Office Manager role and ask if they know of any openings. Sometimes, it's all about who you know!
✨Tip Number 2
Prepare for those interviews! Research the company and its culture, especially their values like ownership and collaboration. Think of examples from your past experiences that showcase how you embody these traits.
✨Tip Number 3
Practice makes perfect! Get a friend to do mock interviews with you. This will help you articulate your thoughts clearly and confidently, which is key when expressing yourself professionally.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you're genuinely interested in being part of our dynamic team at Toluna.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Show Your Organisational Skills: As an Office Manager, your organisational skills are key! Make sure to highlight any relevant experience in managing schedules, coordinating meetings, or keeping things running smoothly. We want to see how you can keep our office buzzing!
Be Professional Yet Personable: You’ll be the face of our office, so it’s important to express yourself professionally in your application. But don’t forget to let your personality shine through! We love a friendly vibe, so show us how you can balance professionalism with approachability.
Tailor Your Application: Take a moment to read through the job description and align your application with what we’re looking for. Mention specific responsibilities like managing relationships or supporting the team. This shows us you’ve done your homework and are genuinely interested in the role!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it gives you a chance to explore more about us and what we stand for!
How to prepare for a job interview at Toluna
✨Know the Company Inside Out
Before your interview, take some time to research the company’s values and culture. Understand their mission and how they operate. This will help you align your answers with what they’re looking for and show that you’re genuinely interested in being part of their team.
✨Showcase Your Organisational Skills
As an Office Manager, your organisational skills are key. Prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you keep things running smoothly, whether it’s managing schedules or ensuring the office is well-stocked.
✨Demonstrate Flexibility and Team Spirit
Highlight your ability to adapt to changing situations and work collaboratively. Share instances where you’ve worked independently as well as part of a team. This will resonate well with their dynamic environment and show that you can thrive in various settings.
✨Prepare for Common Questions
Anticipate questions related to office management, such as handling conflicts, managing budgets, or supporting team members. Practise your responses, focusing on clarity and professionalism. This will help you feel more confident and articulate during the interview.
