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For Companies At a Glance
- Tasks: Manage office operations, support team onboarding, and coordinate meetings.
- Company: Join Toluna, a global leader in research and insights.
- Benefits: Competitive salary, bonuses, medical insurance, and life insurance.
- Why this job: Be part of a dynamic team making impactful decisions worldwide.
- Qualifications: Excellent organisational skills and ability to work independently or in a team.
- Other info: Diverse workplace with growth opportunities and a focus on inclusion.
The predicted salary is between 28800 - 43200 £ per year.
About Us: Toluna is the global research and insights leader that enables businesses to make smarter, data-driven decisions faster. We partner with the world’s leading brands, delivering impact through our advanced technology platform, comprehensive solution portfolio, global first-party panel, and world-class team of research experts. We are making investments in artificial intelligence to enhance automation, accelerate insight delivery, and unlock deeper understanding. Toluna operates in 70+ countries, redefining the future of insights. Learn more at www.tolunacorporate.com
Responsibilities:
- Office Admin
- Greeting people coming into the office, organising access passes, travel arrangements and visas
- Keeping office kitchen and stationary fully stocked
- Organising and preparing for meetings, drinks etc (internal and external, social and business)
- Firemarshall for the UK office
- Organising for cover from Grads whenever OM is not in the office
- Managing the relationship with the building management on any repair, maintenance and H&S issues
- Managing company credit cards
- Managing our team / people
- Supporting the team and onboarding and welcoming new people
- Working with Managing Director (MD) and Research Directors (RD) on staff issues / changes and general office management
- Supporting MDs
- Being responsive to requests and supporting ad-hoc requests from MDs
- Supporting the IT team for UK office
- Arranging new / replacement laptops
- Basic fixes to printers / servers under IT team support
- Checking server connections and team network connections
- Finance support
- London office contact for accounts and finance team
- Assisting with the processing and coding of invoices and expenses
- Calling all direct debits for accounts department and sourcing invoices
Your profile:
- Has excellent organisational skills
- Is flexible and likes to work within a dynamic, international organization
- Can work independently as well as in a team
- Can express him/herself professionally verbally and in writing
- Can express themself perfectly in English, both verbally and in writing
Our Values:
- Acting with Ownership - Demonstrating individual accountability
- Bringing a forward mindset - Being action-oriented, bold and entrepreneurial
- Collaborating with Curiosity - Exhibiting teamwork through togetherness
- Discussing openly, committing jointly - Sharing your views openly
- Embracing empathy - Being egoless & caring
What we Offer:
At Toluna, we’re all about creating a welcoming, diverse workplace where everyone can thrive. We offer competitive pay, great benefits, and plenty of opportunities to grow within our global team. Inclusion and respect are at the heart of what we do. Our community connects over 72 million people across 70 countries. If you’re passionate about making an impact, we’d love to have you on board.
- Competitive salary package
- Annual bonuses
- Medical Insurance
- Life insurance
Join our global team. We welcome big thinking and reward great work.
Office Manager (6-Month Contract) in City of London employer: Toluna
Contact Detail:
Toluna Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager (6-Month Contract) in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Office Manager role. You never know who might have the inside scoop on a job opening!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values, like ownership and collaboration, so you can show how you fit right in. Practice common interview questions and think of examples that highlight your organisational skills.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds. Plus, it’s a great chance to reiterate why you’re the perfect fit for the team.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive about joining our global team at Toluna.
We think you need these skills to ace Office Manager (6-Month Contract) in City of London
Some tips for your application 🫡
Show Your Organisational Skills: As an Office Manager, your organisational skills are key! Make sure to highlight any relevant experience in managing schedules, coordinating meetings, or keeping things running smoothly. We want to see how you can keep our office buzzing!
Be Professional Yet Approachable: In your application, strike a balance between professionalism and approachability. Use clear, concise language while also letting your personality shine through. We’re looking for someone who can express themselves well both in writing and verbally.
Tailor Your Application: Don’t just send a generic application! Tailor your CV and cover letter to reflect the specific responsibilities and values mentioned in the job description. Show us why you’re the perfect fit for our dynamic team at Toluna.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us you’re keen on joining our global team!
How to prepare for a job interview at Toluna
✨Know the Company Inside Out
Before your interview, take some time to research Toluna thoroughly. Understand their mission, values, and recent projects. This will not only help you answer questions more effectively but also show that you're genuinely interested in the role and the company.
✨Showcase Your Organisational Skills
As an Office Manager, organisational skills are key. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you keep things running smoothly, especially in a dynamic environment like Toluna.
✨Be Ready for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. Think about potential challenges you might face in the role, such as managing office supplies or handling unexpected requests from the Managing Director. Practise articulating your thought process clearly.
✨Demonstrate Your Team Spirit
Collaboration is crucial at Toluna. Be prepared to discuss how you've worked effectively within a team in the past. Share specific examples of how you've supported colleagues or contributed to a positive team environment, highlighting your flexibility and willingness to help.
