At a Glance
- Tasks: Support senior leaders by managing schedules, coordinating activities, and ensuring smooth operations.
- Company: Join Tokio Marine Kiln, a leading underwriting firm with a strong commitment to inclusion.
- Benefits: Flexible working, career development opportunities, and a supportive team environment.
- Other info: Be part of a culture that values empowerment, teamwork, and continuous improvement.
- Why this job: Make a real impact while developing your skills in a dynamic and empowering workplace.
- Qualifications: Experience as an Executive Assistant, strong organisational skills, and proficiency in MS Office.
The predicted salary is between 40000 - 50000 £ per year.
Tokio Marine Kiln (TMK) are recruiting for a permanent Executive Assistant to support our Chief Underwriting Officer (CUO). This is a pivotal role where you’ll act as a trusted partner, ensuring the smooth running of day-to-day operations and enabling senior leaders to perform at their best. Working at the heart of the business, you will manage competing priorities, coordinate key activities, act as a central point of contact for both internal and external stakeholders, and manage two members of the EA/PA team to ensure effective team coordination.
Key Responsibilities
- Provide high-level executive support to the CUO and associated teams
- Act as the primary point of contact for senior stakeholders
- Manage complex diaries, inboxes, and meeting schedules
- Coordinate travel arrangements and produce detailed itineraries
- Prepare presentations, documentation, and board materials
- Ensure deadlines are met for board papers and key deliverables
- Arrange meetings, collate materials, and take minutes where required
- Handle expenses, correspondence, and general administrative tasks
- Maintain accurate records, including absences and filing systems
- Provide cover for other Executive/Personal Assistants when needed
About You
Essential
- You’ll be a confident and discreet professional who thrives in a fast-paced environment and enjoys working at a senior level.
- Strong experience in an Executive Assistant or senior PA role
- Advanced MS Office skills (Word, Excel, PowerPoint, Outlook)
- Proven experience managing multiple complex diaries
- Exceptional organisational and time management skills
- Excellent written and verbal communication
- High level of confidentiality and professionalism
Desirable
- Experience supporting Board-level executives
- Background in insurance or financial services
- Line management experience
- Minute-taking experience
- Fast and accurate typing skills (65+ wpm)
What We’re Looking For
- Someone who builds strong relationships and works collaboratively
- A proactive problem-solver with a “can-do” attitude
- Highly adaptable, flexible, and approachable
- Committed to continuous improvement and personal development
Why Join Us?
This is an exciting opportunity to work closely with senior leadership in a dynamic environment where your contribution will have real impact. You’ll play a key role in enabling the business to operate effectively while developing your own skills and career. The successful candidate will be welcomed into the TMK family to help us further our purpose of enabling our clients to fulfil their ambitions whilst benefiting society and our people. We are committed to ensuring a safe, open, inclusive and empowering environment in which all of our people can thrive. All employees have the opportunity to join one or a number of inclusion network groups or take part in CSR and charitable activities. TMK is signed up to the Disability Confident Employer Scheme and we also accommodate flexible working, subject to the TMK flexible working policy. As an underwriting firm with over 140 years’ experience of protecting clients from changing risks we put our confidence in the ability and talent of our people. We aim to be a ‘Good Company’ and this means being a great and inclusive company to do business with and being a great place to work. Our culture is founded on our core values of empowerment, inclusion, excellence, integrity, teamwork and innovation. We seek to recruit the best talent by endeavouring to reach diverse talent pools, offering dynamic working arrangements and investing in development.
Executive Assistant employer: Tokio Marine Kiln
At Tokio Marine Kiln, we pride ourselves on being an exceptional employer that fosters a dynamic and inclusive work environment. As an Executive Assistant, you will play a crucial role in supporting senior leadership while enjoying opportunities for personal development and career growth. Our commitment to empowerment, teamwork, and innovation ensures that every employee can thrive and make a meaningful impact within the organisation.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or at industry events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and the role. Familiarise yourself with TMK's values and recent news. This will help you tailor your answers and show that you're genuinely interested in the position.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to convey information clearly and professionally. Try mock interviews with friends or use online resources to refine your pitch.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the TMK family and contributing to our mission.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience as an Executive Assistant. Use keywords from the job description to show that you understand what TMK is looking for.
Showcase Your Skills:Don’t forget to emphasise your advanced MS Office skills and any experience managing complex diaries. We want to see how you can bring your organisational prowess to the role!
Be Professional Yet Approachable:Since this role involves working closely with senior stakeholders, it’s important to convey your professionalism while also showing your approachable side. A friendly tone in your application can go a long way!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity at TMK!
How to prepare for a job interview at Tokio Marine Kiln
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities at Tokio Marine Kiln. Familiarise yourself with the key tasks like managing complex diaries and coordinating travel arrangements. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've managed competing priorities in previous roles. Highlight your exceptional organisational and time management skills, as these are crucial for supporting senior leaders effectively. Consider preparing a brief scenario where you successfully juggled multiple tasks.
✨Demonstrate Discretion and Professionalism
As an Executive Assistant, confidentiality is key. Be prepared to talk about situations where you've had to handle sensitive information discreetly. This will reassure the interviewers that you can be trusted with high-level executive support and maintain professionalism in all interactions.
✨Build Rapport with Interviewers
Remember, this role involves working closely with senior stakeholders. Use the interview as an opportunity to build rapport with your interviewers. Show your approachable nature and willingness to collaborate. A friendly attitude can go a long way in making a positive impression!
