At a Glance
- Tasks: Support senior leaders by managing schedules, coordinating activities, and ensuring smooth operations.
- Company: Join Tokio Marine Kiln, a leading underwriting firm with a strong commitment to inclusion.
- Benefits: Flexible working, career development opportunities, and a supportive team environment.
- Other info: Be part of a culture that values empowerment, teamwork, and continuous improvement.
- Why this job: Make a real impact while developing your skills in a dynamic and empowering workplace.
- Qualifications: Experience as an Executive Assistant, strong organisational skills, and proficiency in MS Office.
The predicted salary is between 40000 - 50000 £ per year.
Tokio Marine Kiln (TMK) are recruiting for a permanent Executive Assistant to support our Chief Underwriting Officer (CUO). This is a pivotal role where you’ll act as a trusted partner, ensuring the smooth running of day-to-day operations and enabling senior leaders to perform at their best. Working at the heart of the business, you will manage competing priorities, coordinate key activities, act as a central point of contact for both internal and external stakeholders, and manage two members of the EA/PA team to ensure effective team coordination.
Key Responsibilities include:
- Provide high-level executive support to the CUO and associated teams
- Act as the primary point of contact for senior stakeholders
- Manage complex diaries, inboxes, and meeting schedules
- Coordinate travel arrangements and produce detailed itineraries
- Prepare presentations, documentation, and board materials
- Ensure deadlines are met for board papers and key deliverables
- Arrange meetings, collate materials, and take minutes where required
- Handle expenses, correspondence, and general administrative tasks
- Maintain accurate records, including absences and filing systems
- Provide cover for other Executive/Personal Assistants when needed
About You
Essential
- You’ll be a confident and discreet professional who thrives in a fast-paced environment and enjoys working at a senior level.
- Strong experience in an Executive Assistant or senior PA role
- Advanced MS Office skills (Word, Excel, PowerPoint, Outlook)
- Proven experience managing multiple complex diaries
- Exceptional organisational and time management skills
- Excellent written and verbal communication
- High level of confidentiality and professionalism
Desirable
- Experience supporting Board-level executives
- Background in insurance or financial services
- Line management experience
- Minute-taking experience
- Fast and accurate typing skills (65+ wpm)
What We’re Looking For
- Someone who builds strong relationships and works collaboratively
- A proactive problem-solver with a “can-do” attitude
- Highly adaptable, flexible, and approachable
- Committed to continuous improvement and personal development
Why Join Us?
This is an exciting opportunity to work closely with senior leadership in a dynamic environment where your contribution will have real impact. You’ll play a key role in enabling the business to operate effectively while developing your own skills and career. The successful candidate will be welcomed into the TMK family to help us further our purpose of enabling our clients to fulfil their ambitions whilst benefiting society and our people. We are committed to ensuring a safe, open, inclusive and empowering environment in which all of our people can thrive.
All employees have the opportunity to join one or a number of inclusion network groups or take part in CSR and charitable activities. TMK is signed up to the Disability Confident Employer Scheme and we also accommodate flexible working, subject to the TMK flexible working policy. As an underwriting firm with over 140 years’ experience of protecting clients from changing risks we put our confidence in the ability and talent of our people. We aim to be a ‘Good Company’ and this means being a great and inclusive company to do business with and being a great place to work. Our culture is founded on our core values of empowerment, inclusion, excellence, integrity, teamwork and innovation. We seek to recruit the best talent by endeavouring to reach diverse talent pools, offering dynamic working arrangements and investing in development.
To make your experience as comfortable as possible, please let us know if you require any reasonable adjustments or additional assistance during your application process. At Tokio Marine Kiln we are here to support you, please be reassured that we will do all that we can to ensure that your specific needs are met.
Executive Assistant in London employer: Tokio Marine Kiln Insurance
At Tokio Marine Kiln, we pride ourselves on being an excellent employer, offering a dynamic and inclusive work environment where your contributions truly matter. As an Executive Assistant, you will have the opportunity to work closely with senior leadership, enhancing your skills while being part of a culture that values empowerment, teamwork, and continuous development. With flexible working arrangements and a commitment to employee well-being, TMK is dedicated to fostering a supportive atmosphere that encourages personal and professional growth.
Contact Details:
Tokio Marine Kiln Insurance Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in London
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Tokio Marine Kiln on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by practising common questions for Executive Assistants. Think about how you’d handle complex diary management or prioritising tasks. We want you to shine, so rehearse your answers!
✨Tip Number 3
Show off your organisational skills during the interview. Bring a portfolio with examples of presentations or documents you've prepared. This will demonstrate your attention to detail and professionalism.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining the TMK family. Let’s get you that job!
We think you need these skills to ace Executive Assistant in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your experience in managing complex diaries and supporting senior leaders, as this is key to what we’re looking for.
Showcase Your Skills:Don’t forget to emphasise your advanced MS Office skills and any relevant experience in the insurance or financial services sector. We want to see how you can bring your expertise to our team!
Be Professional and Personable:As an Executive Assistant, you'll need to build strong relationships. Use your application to demonstrate your communication skills and your ability to work collaboratively with others.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets the attention it deserves, and you’ll find all the details you need there!
How to prepare for a job interview at Tokio Marine Kiln Insurance
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities at Tokio Marine Kiln. Familiarise yourself with the key tasks like managing complex diaries and preparing board materials. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've managed competing priorities in previous roles. Highlight your exceptional organisational and time management skills, as these are crucial for supporting senior leaders effectively. Consider sharing a story where you successfully coordinated multiple tasks under pressure.
✨Demonstrate Discretion and Professionalism
As an Executive Assistant, confidentiality is key. Be prepared to talk about situations where you've had to handle sensitive information discreetly. This will reassure the interviewers that you can be trusted with high-level executive support and maintain professionalism in all interactions.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask thoughtful questions about the team dynamics or the company culture at Tokio Marine Kiln. This shows your interest in building strong relationships and working collaboratively, which aligns with what they’re looking for in a candidate.
