At a Glance
- Tasks: Support our Chief Underwriting Officer and manage day-to-day operations smoothly.
- Company: Join Tokio Marine Kiln, a leader in the insurance industry with a focus on inclusivity.
- Benefits: Enjoy flexible working arrangements, a supportive culture, and opportunities for personal development.
- Other info: Join a diverse team committed to creating an empowering workplace.
- Why this job: Be at the heart of decision-making and make a real impact in a dynamic environment.
- Qualifications: Experience as an Executive Assistant with strong organisational and communication skills.
The predicted salary is between 40000 - 50000 £ per year.
Tokio Marine Kiln (TMK) is recruiting a permanent Executive Assistant to support our Chief Underwriting Officer (CUO). This pivotal role enables senior leaders to perform at their best by ensuring the smooth running of day‑to‑day operations.
Key Responsibilities
- Provide high‑level executive support to the CUO and associated teams
- Act as the primary point of contact for senior stakeholders
- Manage complex diaries, inboxes, and meeting schedules
- Coordinate travel arrangements and produce detailed itineraries
- Prepare presentations, documentation, and board materials
- Ensure deadlines are met for board papers and key deliverables
- Arrange meetings, collate materials, and take minutes where required
- Handle expenses, correspondence, and general administrative tasks
- Maintain accurate records, including absences and filing systems
- Provide cover for other Executive/Personal Assistants when needed
Essential Qualifications
- Confident and discreet professional who thrives in a fast‑paced environment and enjoys working at a senior level
- Strong experience in an Executive Assistant or senior PA role
- Advanced MS Office skills (Word, Excel, PowerPoint, Outlook)
- Proven experience managing multiple complex diaries
- Exceptional organisational and time‑management skills
- Excellent written and verbal communication
- High level of confidentiality and professionalism
Desirable Qualifications
- Experience supporting board‑level executives
- Background in insurance or financial services
- Line‑management experience
- Minute‑taking experience
- Fast and accurate typing skills (65+ words per minute)
What We’re Looking For
- Someone who builds strong relationships and works collaboratively
- A proactive problem‑solver with a can‑do attitude
- Highly adaptable, flexible, and approachable
- Committed to continuous improvement and personal development
Benefits and Culture
TMK offers flexible working arrangements in line with our flexible working policy and is a Disability Confident Employer. Our inclusive culture values diversity, equity, and belonging, and we support participation in corporate social responsibility activities and inclusion networks. We are committed to creating a safe, open, inclusive, and empowering environment where all people can thrive.
Executive Assistant employer: Tokio Marine Kiln Insurance Services Limited
At Tokio Marine Kiln, we pride ourselves on being an exceptional employer that fosters a supportive and inclusive work culture. As an Executive Assistant, you will benefit from flexible working arrangements and opportunities for personal development while playing a crucial role in supporting senior leadership. Our commitment to diversity, equity, and belonging ensures that every employee can thrive in a safe and empowering environment, making TMK a rewarding place to advance your career.
Contact Details:
Tokio Marine Kiln Insurance Services Limited Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that Executive Assistant role.
✨Tip Number 2
Prepare for the interview by researching TMK and the CUO's work. We want you to show that you’re not just another candidate; you’re genuinely interested in how you can support their goals and make their life easier.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you’ll need to be clear and concise. We suggest doing mock interviews with friends or using online platforms to refine your pitch and responses.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in managing complex diaries and supporting senior executives, as this is key for us at TMK.
Showcase Your Skills:Don’t forget to showcase your advanced MS Office skills and any relevant experience in the insurance or financial services sector. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter should reflect your personality and enthusiasm for the role. Let us know why you’re the perfect fit for supporting our Chief Underwriting Officer and how you can contribute to our inclusive culture.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get to know you better!
How to prepare for a job interview at Tokio Marine Kiln Insurance Services Limited
✨Know Your Executive
Before the interview, take some time to research the Chief Underwriting Officer and their role within Tokio Marine Kiln. Understanding their priorities and challenges will help you tailor your responses and demonstrate that you're genuinely interested in supporting them.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed complex diaries and schedules in the past. Highlight any tools or methods you use to stay organised, as this is crucial for the Executive Assistant role.
✨Demonstrate Discretion and Professionalism
Since confidentiality is key in this position, be ready to share instances where you've handled sensitive information. This will show that you understand the importance of discretion when working with senior stakeholders.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities and adaptability. Think of scenarios where you've had to manage last-minute changes or conflicts in scheduling, and be ready to explain how you navigated those situations effectively.
