At a Glance
- Tasks: Support our Chief Underwriting Officer and manage day-to-day operations.
- Company: Join Tokio Marine Kiln, a leader in the insurance industry with a focus on inclusivity.
- Benefits: Enjoy flexible working arrangements and a commitment to diversity and personal development.
- Other info: Opportunity to engage in corporate social responsibility activities and inclusion networks.
- Why this job: Be a key player in a dynamic environment and enhance your professional skills.
- Qualifications: Experience as an Executive Assistant with strong organisational and communication skills.
The predicted salary is between 40000 - 50000 £ per year.
Tokio Marine Kiln (TMK) is recruiting a permanent Executive Assistant to support our Chief Underwriting Officer (CUO). This pivotal role enables senior leaders to perform at their best by ensuring the smooth running of day‑to‑day operations.
Key Responsibilities- Provide high‑level executive support to the CUO and associated teams
- Act as the primary point of contact for senior stakeholders
- Manage complex diaries, inboxes, and meeting schedules
- Coordinate travel arrangements and produce detailed itineraries
- Prepare presentations, documentation, and board materials
- Ensure deadlines are met for board papers and key deliverables
- Arrange meetings, collate materials, and take minutes where required
- Handle expenses, correspondence, and general administrative tasks
- Maintain accurate records, including absences and filing systems
- Provide cover for other Executive/Personal Assistants when needed
- Confident and discreet professional who thrives in a fast‑paced environment and enjoys working at a senior level
- Strong experience in an Executive Assistant or senior PA role
- Advanced MS Office skills (Word, Excel, PowerPoint, Outlook)
- Proven experience managing multiple complex diaries
- Exceptional organisational and time‑management skills
- Excellent written and verbal communication
- High level of confidentiality and professionalism
- Experience supporting board‑level executives
- Background in insurance or financial services
- Line‑management experience
- Minute‑taking experience
- Fast and accurate typing skills (65+ words per minute)
- Someone who builds strong relationships and works collaboratively
- A proactive problem‑solver with a can‑do attitude
- Highly adaptable, flexible, and approachable
- Committed to continuous improvement and personal development
TMK offers flexible working arrangements in line with our flexible working policy and is a Disability Confident Employer. Our inclusive culture values diversity, equity, and belonging, and we support participation in corporate social responsibility activities and inclusion networks. We are committed to creating a safe, open, inclusive, and empowering environment where all people can thrive.
Executive Assistant employer: Tokio Marine Kiln Insurance Services Limited
At Tokio Marine Kiln, we pride ourselves on being an exceptional employer that fosters a supportive and inclusive work culture. As an Executive Assistant, you will enjoy flexible working arrangements and have the opportunity to engage in meaningful corporate social responsibility activities, all while contributing to the success of our senior leadership team. We are dedicated to your professional growth, ensuring you thrive in a dynamic environment that values diversity and collaboration.
Contact Details:
Tokio Marine Kiln Insurance Services Limited Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Tokio Marine Kiln on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by practising common questions for Executive Assistants. Think about how you’d handle complex diary management or support senior leaders. We recommend role-playing with a friend to nail your responses!
✨Tip Number 3
Show off your organisational skills during the interview! Bring a portfolio showcasing your past work, like presentations or itineraries you've created. This will demonstrate your capabilities and attention to detail.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your interest in the role can leave a lasting impression. And remember, apply through our website for the best chance of landing that Executive Assistant position!
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in managing complex diaries and supporting senior executives, as these are key aspects of the job. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to showcase your personality and explain why you're the perfect fit for our team. Mention your proactive problem-solving skills and how you thrive in fast-paced environments – we love that!
Showcase Your Tech Skills:Since advanced MS Office skills are essential, make sure to mention your proficiency in Word, Excel, PowerPoint, and Outlook. If you've got any specific examples of how you've used these tools effectively, throw them in there – we want to see your tech-savvy side!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application directly and ensures you don’t miss out on any important updates from us. Let’s get started on this journey together!
How to prepare for a job interview at Tokio Marine Kiln Insurance Services Limited
✨Know Your Executive Inside Out
Before the interview, do your homework on the Chief Underwriting Officer and their team. Understand their priorities, recent projects, and any challenges they might be facing. This will help you tailor your responses and show that you're genuinely interested in supporting them.
✨Showcase Your Organisational Skills
Be ready to discuss specific examples of how you've managed complex diaries and schedules in the past. Prepare a scenario where you successfully coordinated multiple meetings or travel arrangements, highlighting your attention to detail and time management skills.
✨Demonstrate Discretion and Professionalism
As an Executive Assistant, confidentiality is key. Be prepared to talk about situations where you've had to handle sensitive information. Emphasise your ability to maintain professionalism in high-pressure environments, which is crucial for this role.
✨Practice Your Communication Skills
Since excellent written and verbal communication is essential, consider preparing a brief presentation or summary of your experience. This will not only showcase your MS Office skills but also give you a chance to demonstrate your ability to convey information clearly and effectively.
