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- Tasks: Support the Development Team with admin tasks, scheduling, and travel arrangements.
- Company: Join a prestigious research organisation in Norwich with an international reputation.
- Benefits: Enjoy flexible part-time hours and gain valuable experience in a dynamic environment.
- Why this job: Perfect for those seeking to enhance their skills while contributing to impactful projects.
- Qualifications: 5 GCSEs including English and Maths; proficient in Microsoft Office and CRM systems.
- Other info: Temporary role for 26 weeks, ideal for students looking for part-time work.
Administrative Support Officer Our prestigious Norwich based client, (part of a cluster of internationally renowned research organisations), are currently recruiting for an Administrative Support Officer to join their team.This is a part time position working 21 hours per week on a temporary basis for approximately 26 weeks located in Norwich.Job Responsibilities:
- Provide proactive and efficient administrative support to the Development Team and the Chairman, working closely with the Director of Development and the Development Officer to streamline daily tasks.
- Managing team calendars, coordinate diaries, scheduling meetings and appointments.
- Arrange travel logistics for the Director and Senior Staff including booking flights, accommodation and transport.
- Prepare, organise and maintain accurate records / files.
- Record and update data into the CRM system (Raisers Edge)
- Maintain the highest level of confidentiality and discretion when handling sensitive information, ensuring professionalism in all interactions.
- Demonstrate a dynamic and proactive approach, utilizing independent judgment and initiative to address challenges and improve processes.
- As agreed with the line manager, any other duties commensurate with the nature of the post.
Knowledge, Skills & Experience:
- 5 GCSEs or equivalent, including English and Maths
- Highly proficient in Microsoft Office particularly Word, Excel, Outlook, PowerPoint, Acrobat, teams and sharepoint.
- Ensuring data confidentiality at all times and compliance with GDPR.
- Experience of working with databases / CRM
- Proven experience of working in an admin role
- Experience of organising meetings (internal and external to organisation)
- Ability to prioritise own workload and manage conflicting demands on time.
- Excellent communication skills with ability to liaise with individuals at all levels.
- Ability to work on own initiative and to work effectively as part of a team.
- Excellent time management skills
- Promotes equality and values diversity
- Able to present a positive image of self and the Institute, promoting both the international reputation and public engagement aims of the Institute
- Ability to maintain confidentiality and security of information where appropriate
- Willingness to occasionally undertake out of hours working, sometimes in London.
Desirable Knowledge, Skills & Experience:
- Degree level education or equivalent
- Experience of using Raisers Edge
- Event co-ordination experience.
Todd Hayes Ltd is an equal opportunities employer. Due to the large number of applications, we receive I’m afraid we are unable to respond to everyone individually however your details will remain on file should another suitable opportunity become available moving forward.If we can take your application further, we will of course be in touch.Todd Hayes is acting as an Employment Business in relation to this vacancy.Todd Hayes Ltd #J-18808-Ljbffr
Administrative Support Officer – Part Time employer: Todd Hayes
Contact Detail:
Todd Hayes Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Support Officer – Part Time
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, especially Raisers Edge and Microsoft Office. Being able to demonstrate your proficiency in these tools during an interview can set you apart from other candidates.
✨Tip Number 2
Highlight any previous experience you have in managing calendars and scheduling meetings. Be prepared to discuss how you effectively prioritised tasks and managed conflicting demands in your past roles.
✨Tip Number 3
Showcase your ability to maintain confidentiality and handle sensitive information. Think of examples from your past work where you demonstrated discretion and professionalism, as this is crucial for the role.
✨Tip Number 4
Prepare to discuss your proactive approach to problem-solving. Think of instances where you took the initiative to improve processes or address challenges, as this aligns well with the dynamic nature of the position.
We think you need these skills to ace Administrative Support Officer – Part Time
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administrative experience, particularly in roles where you've managed calendars, organised meetings, or worked with databases. Use keywords from the job description to demonstrate your fit for the role.
Craft a Strong Cover Letter: In your cover letter, emphasise your proactive approach and ability to handle sensitive information. Mention specific examples of how you've successfully managed conflicting demands and improved processes in previous roles.
Highlight Technical Skills: Since proficiency in Microsoft Office and CRM systems like Raisers Edge is crucial, ensure you clearly list these skills in both your CV and cover letter. Provide examples of how you've used these tools effectively in past positions.
Showcase Communication Skills: Given the importance of excellent communication in this role, include examples in your application that demonstrate your ability to liaise with individuals at all levels. This could be through previous job experiences or relevant projects.
How to prepare for a job interview at Todd Hayes
✨Showcase Your Organisational Skills
As an Administrative Support Officer, you'll need to demonstrate your ability to manage calendars and coordinate meetings. Be prepared to discuss specific examples of how you've successfully organised schedules or handled multiple tasks in previous roles.
✨Highlight Your Proficiency in Microsoft Office
Since the role requires a high level of proficiency in Microsoft Office, especially Word, Excel, and Outlook, make sure to mention any relevant experience. You could even bring along examples of documents or spreadsheets you've created to showcase your skills.
✨Emphasise Confidentiality and Discretion
Given the importance of handling sensitive information, be ready to talk about your experience with confidentiality and discretion. Share instances where you maintained professionalism while dealing with sensitive data or situations.
✨Demonstrate Your Initiative
The job description mentions the need for a dynamic and proactive approach. Prepare to discuss times when you've taken the initiative to solve problems or improve processes in your previous roles, showing that you can think on your feet.
