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- Tasks: Join our team to process invoices and manage transactions efficiently.
- Company: Be part of a prestigious cluster of international research organisations in Norwich.
- Benefits: Enjoy flexible part-time hours with a permanent position and a supportive work environment.
- Why this job: Gain valuable finance experience while contributing to impactful research and promoting diversity.
- Qualifications: 5 GCSEs including Maths and English; strong computer skills and teamwork abilities required.
- Other info: This role offers a chance to enhance your organisational skills in a dynamic setting.
Accounts Payable Clerk – Part TimeOur prestigious Norwich based client, (part of a cluster of internationally renowned research organisations), are currently recruiting for an Accounts Payable Clerk to join their team on a part time basis.This is a permanent position, working part time (22.5 hours per week), based in Norwich.Key Knowledge, Skills & Experience:
- 5 GCSEs grades A-C including Maths and English or any equivalent qualification
- Excellent computer skills, including Microsoft Office 365
- Experience of working in a multi company environment
- Significant experience of processing invoices and expenses
- Recent experience working in a finance team in an accounts payable role
- Good communication skills both written and verbal
- Excellent organisational skills to manage own workload
- Good interpersonal skills, with the ability to work well as part of a team
- Ability to work with precision and accuracy
- Able to present a positive image of self and the Partnership, promoting both the international reputation and public engagement aims of the Partnership
- Promotes equality and values diversity
Main Purpose The role of the Accounts Payable Clerk is to process transactions as of the Job accurately and effectively as possible.This includes:
- Entering invoices onto computer systems
- Matching invoices to purchase orders and querying variances
- Checking invoices for accuracy, VAT treatment and payment terms
- Processing expense claims via an online system
- Obtaining valid internal authorisation for transactions
- Monitoring finance inbox queries and invoice printing
- Ensuring invoices are correctly coded in the general ledger
- Arranging payment of foreign currency invoices
- Collecting, distributing and scanning post
- Creating new standing data e.g. supplier accounts
- Updating records of standing data
- Routine accounting controls
- Extracting information from ledgers
- Processing payment runs
- Answering queries from suppliers, customers, budget holders and auditors
- Regular interaction across all levels in finance and purchasing.
- Dealing with all individuals in all institutes with regards to payment of invoices.
Invoice and Expenses Transaction Processing
- Entering invoices onto computer systems.
- Matching invoices to purchase orders and querying variances.
- Checking invoices for accuracy, VAT treatment and payment terms.
- Processing expense claims via an online system.
- Obtaining valid internal authorisation for transactions.
- Monitoring finance inbox queries and invoice printing.
- Ensuring invoices are correctly coded in the general ledger.
- Arranging payment of foreign currency invoices.
- Collecting, distributing and scanning post.
Database Maintenance
- Creating new standing data e.g. supplier accounts.
- Updating records of standing data
Ledger Analyses and Reports
- Answering queries from suppliers, customers, budget holders and auditors.
- Extracting information from ledgers.
- As agreed with line manager, any other duties commensurate with the nature of the role.
Desirable Knowledge, Skills a& Experience
- Knowledge of Great Plains software package (desirable)
- AAT Level 2 certificate in accounting or an equivalent (desirable)
- Knowledge of online expense systems
- Knowledge and understanding of VAT
- Previous experience of working for a charity
Todd Hayes Ltd is an equal opportunities employer. Due to the large number of applications, we receive I’m afraid we are unable to respond to everyone individually however your details will remain on file should another suitable opportunity become available moving forward.If we can take your application further, we will of course be in touch.Todd Hayes is acting as an Employment Business in relation to this vacancy.Todd Hayes Ltd #J-18808-Ljbffr
Accounts Payable Clerk – Part Time employer: Todd Hayes
Contact Detail:
Todd Hayes Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts Payable Clerk – Part Time
✨Tip Number 1
Familiarise yourself with the specific software and tools used in accounts payable, especially Microsoft Office 365. Being proficient in these applications will not only boost your confidence but also demonstrate your readiness for the role.
✨Tip Number 2
Highlight any experience you have in a multi-company environment during your conversations. This shows that you can adapt to different processes and systems, which is crucial for this position.
✨Tip Number 3
Prepare to discuss your organisational skills and how you manage your workload effectively. Providing examples of how you've prioritised tasks in previous roles can really set you apart.
✨Tip Number 4
Showcase your communication skills by being clear and concise in your interactions. Whether it's in an interview or networking, demonstrating good verbal and written communication will reflect well on your suitability for the role.
We think you need these skills to ace Accounts Payable Clerk – Part Time
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in accounts payable and finance. Emphasise your skills in processing invoices, working in a multi-company environment, and any specific software you’ve used, especially Microsoft Office 365.
Craft a Strong Cover Letter: Write a cover letter that addresses the key knowledge and skills mentioned in the job description. Use specific examples from your past experiences to demonstrate your organisational skills, attention to detail, and ability to work as part of a team.
Highlight Relevant Qualifications: Clearly list your qualifications, especially your GCSEs in Maths and English or equivalent. If you have any additional finance-related certifications, be sure to include those as well.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Accounts Payable Clerk role.
How to prepare for a job interview at Todd Hayes
✨Showcase Your Attention to Detail
As an Accounts Payable Clerk, precision is key. Be prepared to discuss examples from your past experience where your attention to detail made a difference in processing invoices or managing expenses.
✨Demonstrate Your Computer Skills
Since the role requires excellent computer skills, especially with Microsoft Office 365, be ready to talk about your proficiency with these tools. You might even want to mention specific software you've used in previous roles.
✨Highlight Teamwork Experience
This position values good interpersonal skills and the ability to work as part of a team. Share instances where you collaborated effectively with colleagues in a finance team or multi-company environment.
✨Communicate Clearly
Good communication skills are essential for this role. Practice articulating your thoughts clearly and concisely, both verbally and in writing, as you may be asked to explain complex financial processes during the interview.
